Fly- Tent Sunscreens

Questions & Answers / Clarifications

This document provides answers to questions regarding Solicitation 1202SC26Q2704 for Fly Sunscreen, 20x20 w/ guy ropes (NFES 6131).

• Grommet Size: The "#5.5 grommet" refers to the inner diameter, which is 5.5. Metal grommets are preferred.
• Grommet Substitution: A standard #5 grommet may be used if it measures equivalent to 5/8" or larger.
• Neobraid Chord Starting Point: There is no specific starting point for the Neobraid chord; it can be random as long as it is in every four grommets.
• Dowel Specifications: Dowels are 1" x 4" round with two holes, 7/6" wide and 2" apart. Both wood and hard plastic dowels are acceptable.

These clarifications provide specific details on material specifications and measurements, which may affect product sourcing and compliance for bidders.

Amendment / Modification

• This amendment (0001) to the solicitation makes the following changes:

  • Adds Questions & Answers (Q&A).
  • Extends the due date for offers to May 13, 2026, at 1700 MT.

• The due date for offers has been extended.

• The deadline for submitting proposals has been moved to May 13, 2026, at 1700 MT.

• The period of performance is now listed as 05/15/2026 to 07/31/2026.

Solicitation / RFP / RFQ

This document is a solicitation for the procurement of Fly Sunscreens, including associated components and delivery services. The U.S. Forest Service, Incident Procurement Operations, is issuing this solicitation.

• Fly Sunscreen: 20'x20' size, made of 80% black sunscreen shade cloth mesh fabric, with #5.5 grommets spaced every 2 feet on all sides.

• Accessories: Includes 10 guy ropes per sunscreen (Neocord, 25' long, ¼" thick) and 1 dowel per rope (1" round, 4" long with two holes 7/6" wide and 2" apart).

• Packaging: Sunscreens are to be packaged in a 23"x19"x10" 5-layer, regular slotted RSC carton.

• Delivery: Delivery to Northern Rockies Area Incident Support Cache (NRK) in Missoula, MT.

• Contract Type: Anticipated firm-fixed price contract for all items.

• Period of Performance: Not explicitly stated, but includes base and option periods for pricing.

• Estimated Value: Not stated.

• Quotation Acceptance Period: Prices must be held firm for 60 calendar days from the specified receipt date.

• Questions Deadline: May 7, 2026, 12:00 PM Mountain Standard Time, via email to lindsey.christian@usda.gov. Include solicitation name and number in the subject line.

• Evaluation Criteria: Total Evaluated Price (TEP) - Fair and Reasonable Pricing. The quote will be evaluated for acceptability to requirements, including terms, conditions, and specifications, along with fair and reasonable pricing.

• Required Submissions:

  • Price - Schedule of items (Attachment 1)
  • Offeror's Information (Attachment 3)
  • Past Performance (Attachment 4)

• Pricing: Offerors must provide pricing for the base and all option periods for each line item. Failure to do so may result in exclusion from consideration. Price evaluation will use Government's estimated quantities.

• Buy American / Free Trade Agreements: Note indicates that FAR 52.225-3 Buy American–Free Trade Agreements–Israeli Trade Act is included, and one or more items are subject to Free Trade Agreements.

• Small Business: Various small business provisions are incorporated by reference, including notices of set-aside, subcontracting plans, and nonmanufacturer rules.

• Attachments: The solicitation references several attachments: Attachment 1 (SF1449 Terms & Conditions), Attachment 2 (Specification Sheet), Attachment 3 (Quoter Information), and Attachment 4 (Past Performance). Attachments 3 and 4 may not be part of the resulting contract.

• Invoicing: Invoices must be submitted electronically through the U.S. Department of the Treasury's Invoice Processing Platform (IPP) System (https://www.ipp.gov).

• FAR Clauses: Numerous FAR clauses and provisions are incorporated by reference, covering various aspects of the contract, including terms and conditions, representations, certifications, and payment procedures.

Form / Attachment / Pricing Sheet

This document requests essential contractor information required for potential award. It serves as a template for bidders to provide their company details.

• Company Name
• Company Address
• Company Point of Contact (POC)
• E-Mail Address
• Phone Number
• CAGE #
• UEI #
• TAX ID #

To be eligible for award, contractors MUST be registered in the System for Award Management (SAM). All invoices must be submitted via the electronic Invoice Processing Platform (IPP), a mandatory requirement. Bidders must complete and submit the information requested in this form as part of their response to the opportunity.

Solicitation / RFP / RFQ

This document is a solicitation for commercial items, specifically tents and tarpaulins. It outlines the government's need for these items to support incident procurement logistics.

• Item 0001: NFES 6131 FLY SUNSCREEN, 20'x20', with guy ropes. Product/Service Code: 8340. Description: Tents and Tarpaulins.

• Item 0002: SHIPPING for the above item. Product/Service Code: 8340. Description: Tents and Tarpaulins.

• Period of Performance: May 15, 2026, to July 31, 2026.

• Delivery Date: July 31, 2026.

• Solicitation Number: 1202SC26Q2704

• Offer Due Date: May 12, 2026, at 1700 MT.

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference. FAR 52.212-5 is also attached.

• This acquisition is set aside 100% for Small Business.

• The North American Industry Classification Standard (NAICS) code is 314910 with a size standard of 500 employees.

• The issuing office is USDA-FS Incident Procurement Logis, Boise, ID.

• The delivery destination is USDA Forest Service, AFD, Missoula, MT.

Form / Attachment / Pricing Sheet

This document, "Attachment 2," provides detailed specifications for "Fly Sunscreen, 20X20, w guy ropes – NFES 6131" related to Solicitation 1202SC26Q2704. It outlines the physical characteristics and components required for the sunscreens.

• Product: NFES 6131, Fly Sunscreen
• Dimensions: 20' X 20' (+/- 6" tolerance)
• Material: 80% Black sunscreen shade cloth mesh fabric
• Grommets: #5.5 size, spaced every 2 ft on all 4 sides
• Cord: Neobraid chord installed on every 4 grommets on all four sides. Each sunscreen should include 10 neobriad cords (25' long, 1/4" thick) if not requested separately.
• Dowel: 1 dowel per neobraid cord, 1" x 4" round, with two holes spaced 7/16" apart.
• Packaging: Sunscreen to be packaged in a carton measuring 23"x19"x10", with options for handhold cutouts in end panels or regular slotted RSC.

This attachment provides critical technical specifications that bidders must adhere to when proposing to supply the sunscreens. Understanding these requirements is essential for accurate pricing and ensuring compliance with the solicitation's needs.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire (PPQ) intended to gather feedback on a contractor's performance from a client or reference. It is used to evaluate an offeror's past performance as part of a government procurement process.

• Section I: Contractor Information: Collects the contractor's company name, address, phone/fax, and point of contact, along with an authorization for the release of information.
• Section II: Respondent Information: Gathers details about the client providing the reference, including their name, address, contact information, the reference contract number, project title, contract value/type, period of performance, duration of the working relationship, and a description of the work performed.
• Past Performance Evaluation Ratings: Defines two rating levels: 'A = Acceptable' (reasonable expectation of successful performance) and 'U = Unacceptable' (no reasonable expectation of successful performance).
• Section III: Performance Evaluation: This section contains detailed questions across three categories:
  • Contract Performance: Evaluates the working relationship, quality of personnel, compliance with regulations, equipment maintenance, hiring capabilities, safety compliance, subcontractor coordination, and overall performance.
  • Quality of Service/Control: Assesses the contractor's accomplishment of quality standards, effectiveness of quality control plans, identification and correction of deficient work, and overall quality of workmanship.
  • Timeliness of Performance: Evaluates compliance with the contract schedule, timeliness of records/reports, and resolution of delays.
• Remarks: A section for providing detailed reasons for unacceptable ratings or any additional necessary comments.

Bidders will likely be required to provide this questionnaire to their past clients or references. The client will complete it to provide feedback on the bidder's performance on previous contracts. This feedback is a critical component of the past performance evaluation in government solicitations, directly impacting a bidder's chances of winning a contract.