FMC Devens - Laundry Hot Water Project

Solicitation / RFP / RFQ

This solicitation is for the "Refurbish Laundry Hot Water System" at the Federal Medical Center Devens, United States Department of Justice, Federal Bureau of Prisons. This is a 100% Small Business Set-Aside opportunity.

• The primary task involves refurbishing the laundry hot water system.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Offerors' business size metrics in SAM must meet the Small Business Administration size standard for NAICS Code 238220.

• The solicitation is issued by the Federal Bureau of Prisons.

• The anticipated award date is May 22nd, 2026.

• Offer Due Date: May 21, 2026, by 10:00 A.M. Eastern.

• Offers must be submitted via email to CCoushaine@bop.gov.

• Required submission documents include:

  • Standard Form 1442 (Solicitation, Offer, and Award) - Blocks 10 and 14 thru 20c to be completed by offeror.
  • Section 2: Schedule of Supplies/Services (Page 6) - Unit price and Amount blocks to be completed.
  • Acknowledgement and submission of any amendments.

• A pre-quotation conference and site visit is scheduled for Tuesday, May 19th, 2026, at 10 am local time at FMC Devens. Attendance is urged but not mandatory.

• Criminal History Checks are required for conference/site visit participants.

• Questions regarding the solicitation must be submitted via email to CCoushaine@bop.gov no later than Wednesday, May 20th, 10 am.

• This opportunity is a 100% Small Business Set-Aside.

• NCIC due for optional site visit: Thursday, May 14, 2026, 10 am.

• The solicitation posting date was May 11, 2026.

Solicitation / RFP / RFQ

This solicitation is for the refurbishment of the current steam-fired, on-demand hot water system and storage tank at the Federal Medical Center (FMC), Devens, located at 42 Patton Road, Ayer, MA 01432. The project aims to improve the efficiency and reliability of the laundry department's hot water system.

• Refurbish the existing steam-fired, on-demand hot water system and a 2000-gallon storage tank.

• Remove and replace existing heat exchangers with equivalent or larger Armstrong units.

• Replace existing re-circulation pumps and potentially some piping (to be determined at pre-award site visit).

• Insulate all hot water lines and steam lines around the exchangers.

• All removed materials will be left on-site for government disposal.

• Work must comply with applicable codes (NFPA, IBC, OSHA).

• Contractor must provide all supplies, which must be new.

• Contract Type: Firm Fixed Price.

• Period of Performance: Services anticipated to be completed within 90 days of receiving Notice to Proceed.

• Estimated Magnitude: Between $100,000.00 and $250,000.00.

• Offers are due by 10:00 AM US/Eastern on 05/21/2026.

• A pre-construction conference will be held.

• Minimum qualifications include proper licensing in Massachusetts and professional certifications prior to award.

• Local Building Permits are not required.

• Not explicitly stated in the provided pages, but a "Notice of Total Small Business Set-Aside" clause (52.219-6) is incorporated by reference.

• The work is located within a secure correctional facility perimeter, requiring adherence to specific security regulations and potential modifications to normal workflow. Escorts will be provided.

• Contractor employees will undergo background checks and must provide specific documentation upon award.

• This is a non-personal services contract.

Statement of Work (SOW)

To refurbish the current steam-fired, on-demand hot water system and storage tank located in the Core Services building at the Federal Medical Center (FMC) Devens.

• Storage Tank: Re-use and re-insulate the existing 2000-gallon storage tank. Internal investigation of the tank liner's integrity is required.

• Heat Exchangers/Water Heaters: Remove and replace existing heat exchangers with equivalent or larger Armstrong steam-fired, on-demand water heaters capable of maintaining 160-degree water in the storage tank.

• Re-circulation Pumps: Replace existing re-circulation pumps with new units. Piping is expected to remain but subject to determination at a pre-award site visit.

• Associated Piping: Insulate all hot water lines. Replace any removed insulation/work. Insulate steam lines around the exchangers.

• Material Disposal: All removed materials (heat exchangers, piping, valves, pumps, etc.) will be left on-site for government disposal.

• Compliance: All work must follow applicable codes, including NFPA, IBC, and OSHA.

• Logistics: Work is within a secure perimeter, potentially impeding workflow. Bathroom facilities will be provided, but contractors must use extension cords for a single 110V electrical circuit.

• Place of Performance: FMC Devens, 42 Patton Road, Ayer, MA 01432.

• Schedule: Services anticipated to be completed within 90 days of receiving the Notice to Proceed. Shut-downs and logistics will be discussed during a post-award meeting/site visit.

• Contractor Qualifications: Must be licensed in Massachusetts (if required) and follow all federal, state, and local laws, including OSHA codes. Professional certifications are required prior to award. Local Building Permits are not required.

• Supplies: Contractor must provide all new supplies; used materials are not permitted.

• Inmate Management: Infrequent and unsupervised contact with inmates is expected. The contractor is not responsible for inmate management.

• Institution Security: Contractor must adhere to all institution regulations for safety, custody, and conduct. Escorts will be provided. Prompt reporting to the workplace is expected to support inmate accountability. Work will occur within the secure perimeter, requiring modified workflow.

• Contractual Information: FMC Devens is responsible for certain checks (NCIC, DOJ-99, FD-258, etc.). Contractors must complete specific forms (Contractor Pre-Employment Form, SF 85P, BP-S660.012 NCIC Check) upon notification of award. Employees must provide evidence of residing in the U.S. for 3 of the last 5 years.

• Non-Personal Contract: This is a contractual arrangement, not a personnel appointment. Payment is based on results, not employer/employee relationship. Contractor is not subject to government supervision except for security matters.

Form / Attachment / Pricing Sheet

This document is a "Criminal History Check" form, specifically an "Authorization for Release of Information" required by the Federal Bureau of Prisons (BOP). It is used to obtain an individual's criminal history background, which is necessary before entry or service at a BOP facility.

The form requires the applicant to provide personal information including:

• Name
• Address
• Home Telephone Number
• Aliases/Nicknames
• Citizenship
• Social Security Number
• Date of Birth
• Sex, Race, Height, Weight
• Color of Eyes, Color of Hair
• Place of Birth

It also includes a section for the applicant's signature and date, confirming the accuracy of the information provided.

Bidders or individuals associated with a bid may be required to complete and submit this form as part of the pre-employment, pre-contract, or security clearance process for opportunities involving the Federal Bureau of Prisons. Failure to provide the requested information may result in denial of entry into a facility or denial of volunteer/contract status.

Other / Unclassified

This document is a U.S. Department of Labor Wage and Hour Division General Decision, specifically a Wage Determination (MA20260001) for building construction projects in Massachusetts. It lists prevailing wage rates and fringe benefits for various construction trades across different counties and zones within the state. The document includes specific rates for trades such as Insulator/asbestos worker, Hazardous Material Handler, Boilermaker, Bricklayer, Cement Mason, Plasterer, Carpenter, Millwright, Floor Layer, Electrician, Teledata System Installer, Elevator Mechanic, Power Equipment Operators, Ironworker, Laborers, Glazier, Painter, Cement Finisher, Plumber, Pipefitter, Sprinkler Fitter, Sheet Metal Worker, and Truck Drivers.

This wage determination is crucial for bidders on federal or federally-funded construction projects in Massachusetts. It establishes the minimum wage rates and fringe benefits that must be paid to laborers and mechanics employed on such projects, as required by the Davis-Bacon Act and related acts. Bidders must use this information to accurately calculate labor costs in their proposals and ensure compliance with federal labor laws, thereby avoiding potential penalties and ensuring fair competition.