FMCS Documentation Strategy Sources Sought
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Federal Mediation and Conciliation Service (FMCS) is conducting market research through a Sources Sought notice to identify qualified firms capable of providing enterprise technical documentation, modernization strategy development, and roadmap development services. This effort supports the agency's enterprise IT environment. Responses are due by April 10, 2026.
Scope of Work
FMCS seeks support for developing authoritative enterprise technical documentation, modernization strategies, and future-state roadmaps for its digital ecosystem. Key areas include:
- Enterprise Technical Documentation: Comprehensive packages covering architecture diagrams, data models, workflow documentation, integration maps, security models, hosting configurations, compliance mapping (FISMA, NIST 800-53, OMB A-130, Section 508), dependency mapping, risk identification, and licensing inventories.
- Modernization Assessments: Technical debt, security posture, accessibility, and governance evaluations, providing prioritized recommendations.
- Future-State Architecture & Strategy: Development of a 1-3 year enterprise modernization strategy, application rationalization, cloud optimization roadmap, data strategy, and security modernization plan.
- System-Specific Documentation & Roadmaps: Focus on Microsoft 365, CCMS (Dynamics/Power Apps), Arbitration System (.NET/SQL), and WordPress environments (including AWS to Azure migration).
- Compliance & Governance Alignment: Ensuring deliverables align with federal IT, cybersecurity, and records management requirements, including FISMA, NIST 800-53, OMB A-130, Section 508, NARA, and ATO documentation.
Contract & Timeline
- Type: Sources Sought / Market Research
- Purpose: To conduct market research, support an Independent Government Cost Estimate (IGCE), and determine the appropriate acquisition strategy, including potential small business set-aside decisions.
- Set-Aside: None specified (to be determined based on market research).
- Response Due: April 10, 2026, at 21:00 ET.
- Published: March 27, 2026.
- Period of Performance (Draft PWS): Base Period of 4 months.
Evaluation
This is not a solicitation, and the Government does not intend to award a contract based on responses. Industry feedback will help refine the requirement, validate the proposed scope, and support acquisition planning. Vendors are encouraged to provide company information, capability statements, relevant experience, pricing/IGCE support (Rough Order of Magnitude), input on acquisition strategy, NAICS recommendations, feedback on the draft PWS, labor categories, and relevant contract vehicles.
Additional Notes
A draft Performance Work Statement (PWS) is attached for informational and planning purposes only and may be revised based on responses. Vendors are encouraged to review the draft PWS and provide feedback on unclear requirements, recommendations for improvement, overly restrictive language, and suggestions for industry best practices.