FMCS Travel Compliance Review and Advisory Support Services

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended to gather feedback on a contractor's performance for a specific project. It is to be completed by the client or entity that received the contractor's services.

• Contract/Project Information: Details about the contractor being rated, client contact information, and the specific contract or project.
• Performance Evaluation: A section for rating the contractor on nine criteria, including Quality of Work, Timeliness of Work, Resourcefulness, Interpersonal Skills, Job Knowledge, Dependability, Flexibility, Overall Rating, and a question on whether the contractor would be selected again.
• Additional Comments: A space for qualitative feedback on the contractor's performance.
• Completion Details: Fields for the name/title, signature, and date of the person completing the form.
• Release of Information Notice: States that the report may be used for future award decisions as source selection information, is protected, and will not be released to unauthorized parties.

This form is likely an attachment to a solicitation or request for proposal. Bidders may be required to provide this questionnaire to their past clients to document their performance history. The completed responses will be used by the government as part of the source selection process to evaluate a bidder's past performance.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure FMCS Travel Compliance Review and Advisory Support Services. The Federal Mediation and Conciliation Service (FMCS) intends to award a firm-fixed-price purchase order. This solicitation is advertised as a 100% small business set-aside, and no written solicitation will be issued.

• The core service involves travel compliance review and advisory support.

• Specific details regarding the Statement of Work (SOW) are provided in Attachment 1.

• The contract type is a firm-fixed-price purchase order.

• The document references various FAR provisions and clauses applicable to commercial items.

• Submission Deadline: Quotes are due by 3:00 PM EDT on Wednesday, June 17, 2026.

• Questions Deadline: Questions must be submitted in writing by 3:00 PM EDT on Thursday, June 11, 2026, to Bronson Madero at bmadero@fmcs.gov.

• Evaluation Factors: Award will be made to the responsible quoter whose quote is most advantageous to the Government, considering Technical Capability, Past Performance, and Price. Technical Capability is more important than Past Performance, and non-price factors combined are more important than Price.

• Quote Submission Requirements: Quotes must include:

  • Volume I: Technical Capability
  • Volume II: Past Performance (including completed Questionnaires)
  • Volume III: Price (including completed Vendor Quote Sheet)
  • Quoter information (UEI and CAGE Code)
  • Proposed payment terms
  • Quote validity period (minimum 30 calendar days)

• This solicitation is a 100% small business set-aside.

• Applicable provisions and clauses are detailed throughout the document.

• Key attachments include: Statement of Work, Evaluation Criteria and Submission Instructions, Vendor Quote Sheet, and Past Performance Questionnaire.

Statement of Work (SOW)

To obtain travel compliance review and advisory support services to assist the Federal Mediation and Conciliation Service (FMCS) in evaluating the effectiveness, accuracy, compliance, documentation, and internal control structure of its travel program.

The contractor will provide independent assessments, compliance reviews, analytical support, findings, and recommendations related to FMCS travel processes. This includes reviewing travel authorizations, claims, receipts, supporting documentation, internal controls, and adherence to the Federal Travel Regulation (FTR) and FMCS internal policies. The contractor will also analyze travel data to identify trends and cost-saving opportunities.

Key activities include:

• Assessing compliance with FTR and FMCS policies.
• Reviewing travel authorizations, claims, and supporting documentation.
• Identifying unsupported costs, improper payments, and compliance concerns.
• Reviewing Government travel charge card usage.
• Evaluating internal controls and business processes.
• Reviewing FMCS travel policies, procedures, directives, and forms for alignment with Federal requirements.
• Providing recommendations for corrective actions and process improvements.

The contractor shall NOT operate FMCS travel systems, perform help desk functions, book travel, issue tickets, manage Concur or Go.gov, perform system implementation, migrate data, or conduct system integration services.

• Base Period: Six (6) Months (July 1, 2026 - December 31, 2026)

• Option Periods: Three (3) additional six-month periods through June 30, 2028.

• Primary performance is remote. On-site work at FMCS Headquarters in Washington, DC may occur if required.

• Contractor personnel must have demonstrated experience in Federal travel compliance, FTR requirements, and internal control assessments.

• The contract is for nonpersonal services.

• Contractor must protect nonpublic FMCS information and comply with applicable security and confidentiality laws and regulations.

• Government-furnished equipment (laptops) and information will be provided.

Deliverables include a kickoff meeting, periodic status reports, monthly status reports, issues/findings logs, draft and final compliance assessment reports, compliance reports, travel claim and authorization review reports, charge card reconciliation reports, internal control assessment reports, policy and procedure review recommendations, cost savings reports, corrective action assessment reports, executive briefings, and a final deliverables package.

Anticipated to be a Firm Fixed Price (FFP) contract.

Form / Attachment / Pricing Sheet

This document is a vendor quote sheet and instructions for providing pricing for Travel Compliance Review and Advisory Support Services. Bidders must use this sheet to submit their firm fixed monthly pricing for each performance period.

• Vendor Information: Fields for Vendor Name, UEI, CAGE Code, Remittance Address, TIN, Quote Valid Through date, and Point of Contact details.
• Pricing Instructions: Specifies that pricing must be firm fixed monthly, include all costs except Government Furnished Equipment/Information, and be based on an estimated 460 travel vouchers per six-month period. The total evaluated price includes the base and all option periods.
• CLIN Structure: Outlines the CLINs, performance periods (Base Period and Options 1-3), start/end dates, duration in months, estimated vouchers, and columns for Monthly and Total Firm Fixed Price (FFP).
• Assumptions, Exceptions, or Clarifications: A section for bidders to note any deviations.
• Instructions: Details on completing the quote sheet, including entering monthly FFP, not overwriting formulas, and ensuring pricing covers all SOW work. It reiterates the estimated voucher count and that actual volume may vary.

This sheet is critical for bidders to understand the pricing structure, required cost inclusions, and the format for submitting their financial proposal. It defines the period of performance and the estimated volume of work upon which pricing should be based. Bidders must accurately complete this form to be considered for the opportunity.

Solicitation / RFP / RFQ

This document outlines the evaluation criteria and submission instructions for the FMCS Travel Compliance Review and Advisory Support Services. The government intends to award a Firm Fixed Price (FFP) contract to the responsible quoter whose quote represents the best value.

• The core requirement involves performing travel compliance reviews and providing advisory support services.

• This includes reviewing travel transactions, authorizations, claims, Government travel charge cards, and conducting internal control assessments.

• Services also encompass policy and procedure review, improper payment/unsupported cost review, compliance reporting, and corrective action advisory support.

• Offerors must demonstrate a minimum of three (3) years of experience in similar work.

• Contract type: Firm Fixed Price (FFP).

• Estimated workload: Approximately 460 travel vouchers per six-month period. Actual volume may vary and is anticipated to increase.

• Evaluation Factors: Technical Capability (most important), Past Performance, and Price.

• Technical Capability: Evaluated on Technical Understanding and Approach, Corporate Experience, Key Personnel and Professional Staff, and Management Approach.

• Past Performance: Evaluated based on relevance and quality, using Past Performance Questionnaires (PPQs) and other sources. Experience within the past five (5) years is considered.

• Price: Evaluated for reasonableness and completeness.

• Submission Deadline: Wednesday, June 17, 2026, by 3:00 PM EDT.

• Questions Deadline: Thursday, June 11, 2026, by 3:00 PM EDT.

• Award will be made without discussions, but the government reserves the right to conduct discussions.

• Not explicitly stated in this document, but bidders must meet the experience requirements.

• Submissions must be organized into separate PDF files for Technical Capability, Past Performance, and Price.

• Strict page limitations apply to various sections of the technical submission.

• All dates and times are Eastern Time.