Z--FODO 253278 - Fort Donelson VC Rehabilitation

Form / Attachment / Pricing Sheet

This document is a sign-in sheet for a site visit held on October 28, 2025, for the Fort Donelson National Battlefield (FODO) opportunity (253278).

• Lists attendees' names, company affiliations, and email addresses.
• Indicates participation in a site visit related to the FODO opportunity.

This document serves as a record of companies and individuals who attended the site visit. It can help potential bidders identify other interested parties and potential partners or competitors. The presence of a company on this list may indicate their interest and potential involvement in the opportunity.

Amendment / Modification

This amendment (0001) to Solicitation 140P2025R0054 revises key dates and includes additional documentation.

• Proposal Submission Deadline: Extended to December 9, 2025, at 1700 ET.

• Questions Due Date: Extended to November 25, 2025.

• Attachments Added:

  • Pre-Bid Site Visit Sign-In Sheet from October 28, 2025.
  • Pre-Bid Site Visit Agenda Document from October 28, 2025.

• Block 13 of the SF-1442 (Proposal Submission Deadline).

• Due date for questions.

• The proposal submission deadline has been extended.

• The deadline for submitting questions has been extended.

A second Pre-Bid Site Visit is scheduled for November 19th, 2025, at 0900 CT at the Fort Donelson Visitor Center Parking Lot. Interested parties must email John Babcock (john_babcock@nps.gov) by November 17th, 2025, with firm name, participant names, and contact information to register.

Amendment / Modification

This amendment (0001) to solicitation 140P2025R0054 modifies the following:

• Proposal Submission Deadline: Extended to December 9, 2025, at 1700 ET.

• Questions Deadline: Extended to November 25, 2025.

• Attachments Added:

  • Pre-Bid Site Visit Sign-In Sheet from October 28, 2025.
  • Pre-Bid Site Visit Agenda Document from October 28, 2025.

• Second Pre-Bid Site Visit Scheduled:

  • Date: November 19, 2025, at 0900 CT.
  • Location: Fort Donelson Visitor Center Parking Lot.
  • Action Required for Second Site Visit: Interested parties must email John Babcock (john_babcock@nps.gov) no later than November 17, 2025, with firm name, participant names, and contact information.

• Block 13 of the SF-1442 (proposal submission due date).

• Due date for questions.

• Site visit details and schedule.

• The proposal submission deadline has been extended.

• The deadline for submitting questions has been extended.

• A second site visit has been added with specific registration requirements.

Other / Unclassified

This document is the agenda for a Pre-Bid Conference held on October 28, 2025, for the "Rehab the Visitor Center at Fort Donelson National Battlefield" project. It outlines the meeting's location, time, welcome participants, and the agenda items, which include introductions, sign-in, awareness regarding questions, site walkthrough procedures, and housekeeping.

• Solicitation Details: The solicitation number is 140P2025R0054, issued on September 26, 2025, and available on www.sam.gov. It is a full and open unrestricted solicitation, accepting proposals from both Large and Small businesses.
• Amendments: No amendments have been issued yet, but one is anticipated following this pre-bid meeting.
• Key Dates:
  • Proposal Due Date: November 10, 2025, 5:00 PM EST (subject to change via amendment).
  • Proposal Questions Due Date: Minimum of seven (7) days prior to the proposal due date (November 10, 2025) (subject to change via amendment).
• Submission & Evaluation: Proposal submission requirements are detailed in Section L (pages 63-72), and evaluation criteria are in Section M (pages 73-76). Non-price factors are significantly more important than price.
• Contract Details: The Notice to Proceed is expected after bonds, insurance, and Division 1 Submittals are received. The Completion Date is 365 calendar days after the Notice to Proceed.
• Key Requirements:
  • Prime contractors must perform at least 15% of the total work on-site with their own organization.
  • Small Business Subcontracting Plan requirements are on page 72.
  • Small Business Participation is an evaluation factor (Factor 8) on page 75.
  • Key Personnel requirements are on page 17.
• Advice for Bidders: Emphasizes reviewing all requirements, asking questions rather than making assumptions, providing specific project experience, ensuring accurate references, and reviewing the bid sheet thoroughly. Bidders are advised to bid per the solicitation and amendment documents.
• Technical Topics: The agenda lists technical areas to be discussed, including Site Access, Staging and Parking, Project Requirements, Natural Resources, Cultural Resources, Visitors, and Park Specific expectations.
• Disclaimer: Information from the meeting is not considered additional contract requirements; all terms are in the solicitation and its amendments.

Solicitation / RFP / RFQ

This solicitation is for the "Visitor Center Rehabilitation" project at Fort Donelson National Battlefield in Dover, TN. The project involves the full renovation of the Visitor Center, including a three-story glass and steel addition, an elevator, an interior interpretive and viewing area, rehabilitation of the entire building interior, and restoration of key interior and exterior details. It also includes a new infrastructure for systems and utilities, with a priority on safety and accessibility. Additional improvements include a bookstore area, enhancements to the museum and exhibits, and modern media technology for the theater. The project emphasizes compliance with Architectural Barriers Act (ABA), National Fire Protection Association (NFPA), and International Building Code (IBC).

• Full renovation of the Visitor Center.

• Construction of a three-story glass and steel addition.

• Installation of an elevator.

• Creation of an interior interpretive and viewing area.

• Rehabilitation of the building's entire interior.

• Restoration of key interior and exterior details.

• Installation of a new infrastructure for systems and utilities.

• Construction of a bookstore area.

• Enhancements to the Visitor Center Museum and exhibits.

• Implementation of modern media technology in the theater.

• Compliance with ABA, NFPA, and IBC standards.

• Emphasis on Life Safety scope, including egress and elevator installations/retrofits.

• Potential use of unique materials for elevators, life safety systems, HVAC, electrical, plumbing, and structural elements.

• Site protection and best management practices due to the historic nature of the building.

• Contract Type: Firm-Fixed-Price (FFP)

• Period of Performance: 365 calendar days from notice to proceed.

• Estimated Magnitude: Between $1,000,000 and $5,000,000.

• Anticipated Period of Performance: Approximately July 2021 to June 2022 (Note: This appears to be a historical reference, as the solicitation is dated 09/26/2025).

• Proposal Submission Deadline: November 10, 2025, at 1700 local time.

• Proposals must be submitted electronically via email.

• Evaluation will be based on a Best Value Continuum Tradeoff Process.

• Non-price factors (Technical Approach, Schedule, Management Approach, Safety, Project Experience, Key Personnel Experience, Past Performance, Small Business Participation) are collectively more important than price.

• A Pre-Proposal Site Visit is scheduled for October 28, 2025, at 9:00 a.m. at the Fort Donelson Visitor Center, Parking Lot.

• NAICS Code: 236220

• Small Business Size Standard: $45 million.

• The solicitation references HUBZone small business concerns and price evaluation preference.

• Firms involved in developing the design or specifications are ineligible.

• The original award for this construction project was terminated for default.

• A Site Condition Survey Report dated August 16, 2024, is incorporated into the Scope of Work.

• Specifications, drawings, and the Site Condition Survey Report are attached and incorporated by reference.

Specifications

This document contains project specifications for the "Rehabilitate Visitor Center" project at Fort Donelson National Battlefield in Dover, Tennessee. It is divided into multiple divisions covering procurement and contracting requirements, general requirements, and specific construction divisions such as concrete, masonry, metals, wood, plastics, composites, thermal and moisture protection, openings, finishes, specialties, equipment, special construction, conveying equipment, fire suppression, plumbing, heating, ventilating, and air conditioning, electrical, communications, electronic safety and security, earthwork, exterior improvements, utilities, and water and wastewater equipment.

Key sections include:

• Division 00 - Procurement and Contracting Requirements: Outlines general administrative and procedural requirements.
• Division 01 - General Requirements: Covers project management, coordination, submittals, photo documentation, quality requirements, temporary facilities, environmental protection, permits, and closeout procedures.
• Divisions 02-33: Detail specific construction trades and materials, including selective demolition, concrete, masonry, metals, wood, thermal and moisture protection, openings, finishes, specialties, equipment, fire suppression, plumbing, HVAC, electrical, communications, electronic safety and security, earthwork, exterior improvements, utilities, and water and wastewater equipment.

This document serves as a comprehensive guide for all aspects of the construction project, detailing the materials, methods, and standards required for the successful completion of the "Rehabilitate Visitor Center" project.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire intended for use by offerors to gather feedback from previous clients (references) regarding their performance on past contracts. Offerors are to complete Sections A and B, then transmit the questionnaire to the designated reference. The reference will then complete Sections C and D and return it to the Contracting Officer.

• Contractor Information: Fields for company name, address, DUNS number, and point of contact.
• Contract Information: Details about the project, including title, contract number, type, price, award/completion dates, period of performance, location, client, and a brief scope of work description.
• Reference Information: Fields for the reference's name, title, organization, phone, and email.
• Evaluation Criteria: Definitions for performance ratings (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory) across several areas: Quality, Schedule (& Time Management), Cost Control, Management, Small Business Subcontracting (& Labor Standards), and Regulatory Compliance.
• Overall Recommendation & Comments: Space for the reference to provide an overall recommendation and detailed comments.
• Return Instructions: Specifies the return deadline (November 11, 2025, 1700 ES) and the recipient (John Babcock, Contracting Officer, National Park Service).

This questionnaire is crucial for bidders as it outlines the specific information the government seeks from past clients to evaluate past performance. Bidders must accurately complete their sections and provide this form to appropriate references to ensure comprehensive and timely feedback is submitted, which is a key factor in proposal evaluation.

Form / Attachment / Pricing Sheet

This document is a Project Experience Questionnaire intended for offerors responding to Solicitation 140P2025R0054. It requires bidders to provide detailed information about their past project experience as it relates to the Project Experience evaluation subfactor outlined in Section L of the solicitation.

• Offeror Information: Company Name.
• Referenced Project Information: Includes Project Title, Location, Brief Description, Project Owner, and Point of Contact.
• Contractor List: Details for each contractor (Prime or Sub) involved in the referenced project, including their Role, Trade, Price for their specific work, and Performance Period (Original and Final).
• Project Experience Questions: A series of seven questions requiring detailed responses about:
  1. Project work performed by all listed contractors.
  2. How each contractor's work addresses Project Experience elements from Section L.
  3. Reasons for any changes to the original price.
  4. Reasons for any changes to the original schedule.
  5. Problems encountered and their resolutions, and how the offeror's proposal addresses similar issues.
  6. Successful means and methods used, and whether they would be reused.
  7. Any other relevant project information.

This questionnaire is critical for bidders to demonstrate their relevant past performance. Offerors must carefully document their experience, ensuring it aligns with the solicitation's evaluation criteria. Responses should be limited to the quantity of projects and timeframes specified in the solicitation, and the questionnaire can be expanded as needed to provide adequate detail.

Form / Attachment / Pricing Sheet

This document is a General Decision Number (GDN) for wage rates applicable to Building Construction Projects in McNairy and Stewart Counties, Tennessee. It specifies the minimum wage rates and fringe benefits that must be paid to various laborers and mechanics employed on federal or federally assisted construction projects covered by the Davis-Bacon Act or its related acts.

• General Decision Number: TN20250170 (effective 01/03/2025)
• Construction Type: Building Construction Projects (excluding single-family homes or apartments up to 4 stories).
• Applicable Executive Orders: Details the applicability of Executive Order 14026 (effective on or after January 30, 2022) and Executive Order 13658 (awarded between January 1, 2015, and January 29, 2022, and not renewed/extended after January 30, 2022) regarding minimum wage rates.
• Wage Rates & Fringes: Lists specific hourly rates and fringe benefits for various trades including Electrician, Power Equipment Operator (Crane, Backhoe/Trackhoe/Excavator, Bulldozer), Sheet Metal Worker, Carpenter, Cement Mason/Concrete Finisher, Glazier, Ironworker, Laborer (Common/General, Mason Tender), Painter, Plumber, and Welders.
• Paid Sick Leave: Notes that Executive Order 13706 applies to contracts awarded on or after January 1, 2017, requiring contractors to provide paid sick leave.
• Wage Determination Identifiers: Explains the meaning of different prefixes (SU, UAVG, SA) used to identify the type of wage rate (survey, union average, state adopted).
• Appeals Process: Outlines the procedure for appealing wage determination matters.

This document is crucial for bidders to accurately estimate labor costs for construction projects in the specified counties. It establishes the minimum wage and fringe benefit requirements that must be included in proposals and adhered to during contract performance. Failure to comply with these wage determinations can lead to contract violations.

Form / Attachment / Pricing Sheet

This document is Standard Form 24 (Rev. 8/2016), a Bid Bond. It is used to guarantee that a bidder will enter into a contract if their bid is accepted. The bond ensures that if the bidder fails to execute the contract or provide required bonds after acceptance, the Government will be compensated for any excess costs incurred in procuring the work.

• Principal: Information about the bidder (legal name, business address, type of organization, state of incorporation).
• Surety(ies): Information about the surety company or companies providing the bond.
• Penal Sum of Bond: The maximum amount the surety is liable for, typically a percentage of the bid price.
• Bid Identification: Details of the bid, including Invitation Number and Bid Date.
• Obligation: Outlines the conditions under which the bond is void (i.e., if the principal enters into the contract and provides required bonds).
• Witness: Signatures and seals of the Principal and Surety(ies).

Bidders are required to provide this Bid Bond if a bid guaranty is specified in the solicitation. It is crucial for bidders to understand the penal sum and ensure it meets the solicitation's requirements. The form must be completed accurately and signed by authorized representatives of both the principal (bidder) and the surety. Failure to provide a valid bid bond may result in the bid being rejected.

Form / Attachment / Pricing Sheet

This document is a Small Business Subcontracting Plan template required for large business Offerors proposing a total price greater than $750,000 ($1,500,000 for construction). Failure to submit this plan may result in the rejection of an offer. It outlines the Offeror's strategy for subcontracting with various categories of small businesses.

• NPS Subcontracting Goals: Specifies target percentages for Small Business (SB) (51%), Small Disadvantaged Business (SDB) (5.0%), HUBZone (3%), Indian Small Business Economic Enterprises (ISBEE) (15%), Service-Disabled Veteran Owned Small Business (SDVOSB) (5%), and Women-Owned Small Business (WOSB) (5%). Offerors must justify any lower proposed goals.
• Fifteen Elements of FAR 19.704(a): The plan must address all fifteen required elements, including methods for determining and identifying subcontractors, indirect cost allocation, Subcontracting Program Administrator (SPA) responsibilities, equitable opportunity efforts, inclusion of FAR clause 52.219-8, reporting requirements (ISR, SSR via eSRS), recordkeeping, and good faith effort descriptions.
• Contract Information: Requires details such as Contract or Solicitation No., Contract Scope of Work, Period of Performance, and Total Proposed Price.
• Subcontracting Goals: Requires detailed dollar values and percentages for each small business category and "Other Than Small Business."
• Subcontracted Products/Services & Subcontractors: A section to list planned subcontracted items and potential subcontractors, including their business size and socio-economic status.
• Reporting: Outlines the submission schedule for Individual Subcontracting Reports (ISR) and Summary Subcontract Reports (SSR) via the eSRS system.

This document is critical for large business Offerors to understand their subcontracting obligations and reporting requirements. It details the specific small business goals set by the National Park Service (NPS) and the methods Offerors must employ to identify and engage with small businesses for subcontracting opportunities. Bidders must complete and submit this plan as part of their proposal to be considered compliant.

Form / Attachment / Pricing Sheet

This document is a Site Condition Survey Report for the Rehabilitate Visitor Center at Fort Donelson National Battlefield. It details findings from a site visit conducted by GWWO Architects and their consultant team to assess the work required to bring the project to a Beneficial Occupancy and Project Completion Status after the default termination of the original contractor.

• Background and Basis of Findings: Outlines the context of the survey following the contractor's default and the methodology used (two-day site visit, visual observation, knowledge of construction documents).
• Project Team: Lists the firms involved (GWWO Architects, Henry Adams Consulting Engineers, Vanasse Hangen Brustlin).
• Organization of Report: Explains the report is organized by Uniformat category.
• Summary of Findings: Provides an overview of the project's status, noting that much work is incomplete and of unacceptable quality, requiring remediation or re-installation. It highlights concerns about warranties due to project delays.
• Detailed Findings by Uniformat Section: Breaks down observations and required work for various building elements, including Foundations, Basement Construction, Superstructure, Exterior Enclosure, Roofing, Interior Construction, Stairs, Interior Finishes, Conveying Systems, Plumbing Systems, HVAC Systems, Fire Protection, Electrical, Site Improvements, and Site Electrical Utilities.
• Specific Issues Identified: Includes numerous instances of unacceptable workmanship, incomplete installations, deviations from design documents, and damage to existing or newly installed components across all building systems.

This report is crucial for potential bidders as it provides a comprehensive assessment of the current state of the project, highlighting significant deficiencies, incomplete work, and areas requiring substantial remediation. It serves as a detailed account of the project's condition, which will inform bidders about the scope of work, potential challenges, and the overall quality of existing installations. This information is essential for developing accurate bids and understanding the risks and requirements associated with undertaking the remaining or corrective work.

Form / Attachment / Pricing Sheet

This document comprises detailed architectural, civil, structural, mechanical, electrical, plumbing, fire protection, and fire alarm drawings for the rehabilitation of access and other improvements at Fort Donelson National Battlefield. It serves as a critical technical specification for bidders.

• Architectural: Site plans, demolition plans, construction types, new work plans, elevations, sections, details, reflected ceiling plans, door and window schedules, finish plans, and enlarged floor plans.
• Civil: Site plans, demolition and erosion control plans, utility plans, grading and drainage plans, and site details.
• Structural: Framing plans, sections, and details for foundations, walls, and connections.
• Mechanical: HVAC ductwork and piping plans, mechanical sections, details, control diagrams, and schedules.
• Electrical: Site plans, demolition and new work plans for power, telecom, and lighting across various levels, enlarged plans, details, one-line diagrams, grounding/bonding diagrams, and luminaire/panelboard schedules.
• Plumbing: Demolition and new work plans for various levels, risers, details, and schedules.
• Fire Protection: Demolition and new work plans for various levels, and system details.
• Fire Alarm: Plans for various levels, riser diagrams, and matrices.
• General Information: Cover sheets, drawing indexes, general notes, abbreviations, symbols, code study, egress plans, and design loads.

These comprehensive drawings are essential for bidders to understand the full scope of work, existing conditions, proposed construction, and specific technical requirements across all disciplines. They are critical for accurate bidding, project planning, and execution of the rehabilitation project at Fort Donelson National Battlefield.