Food Delivery Services for Pine Ridge IHS Hospital
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Great Plains Area Indian Health Service (IHS) Pine Ridge Hospital is soliciting quotes for Dietary Food Delivery Services for its facility in Pine Ridge, South Dakota. This is a 100% Unrestricted acquisition seeking a contractor to provide food and supplies under a Firm-Fixed Price Purchase Order. Quotes are due May 8, 2026, at 1:00 PM MST.
Scope of Work
The contractor will provide comprehensive food delivery services to the IHS Pine Ridge Service Unit's Dietary Department. This includes:
- Regular and emergency food deliveries in accordance with a 4-week cycle menu, meeting regulatory and nutritional standards.
- Timely and safe delivery of properly packaged, sealed, and labeled products.
- Maintaining proper holding temperatures during transportation, adhering to FDA Food Code and IHS Food Service guidelines.
- Deliveries to the designated hospital loading dock, with all items subject to inspection for quality, temperature, and integrity.
- Compliance with hospital safety and sanitation protocols by delivery personnel.
- Accurate delivery logs, invoices, and proof of delivery.
- Managing potential challenges related to the facility's rural location, including weather, accessibility, price fluctuations, and product availability.
Contract & Timeline
- Solicitation Number: 75H70626Q00140
- Contract Type: Firm-Fixed Price, Commercial Item, Purchase Order (Non-Personal Services)
- Period of Performance: One (1) Base Year from date of award, plus one (1) Option Year.
- Set-Aside: 100% Unrestricted
- NAICS Code: 311999 - All Other Miscellaneous Food Manufacturing (Small Business Size Standard: 700 employees)
- Questions Due: May 3, 2026, by 4:00 PM MST
- Quotes Due: May 8, 2026, at 1:00 PM MST
- Published Date: April 28, 2026
Evaluation Criteria
Award will be made on a Lowest Price Technically Acceptable (LPTA) basis to the lowest responsive and responsible offeror. Evaluation factors include:
- Technical Acceptability: Pass/fail assessment of the offeror's ability to meet all Statement of Work requirements.
- Price Evaluation: Assessment for reasonableness and completeness, calculating a total evaluated price using estimated quantities.
- Past Performance: Evaluation of a history of food delivery service, specifically requiring current/prior experience in a healthcare setting.
Submission Requirements
Quotes must be submitted electronically via email to Mary Sarenana (mary.sarenana@ihs.gov) and include:
- Solicitation number, company details, technical description, warranty terms, pricing, "remit to" address, and acknowledgment of amendments.
- Past performance information with relevant contracts and points of contact.
- A statement of agreement with all solicitation terms and conditions.
- Quotes must be on company letterhead, signed, dated, and remain firm for at least 60 days.
- Offerors must be registered in SAM.gov with a Unique Entity ID (UEI) and Taxpayer Identifying Number (TIN).
- Electronic invoicing through the Invoice Processing Platform (IPP) is mandatory.