Food Service Equipment Maintenance Germany-Wide

Quick Summary

The Department of the Army is soliciting proposals for Food Service Equipment (FSE) Maintenance and Repair Services across five garrisons in Germany. This Combined Synopsis/Solicitation seeks a single award Indefinite Delivery Indefinite Quantity (IDIQ) contract with a Firm-Fixed-Price (FFP) and Time & Materials (T&M) Hybrid structure. The scope includes preventive maintenance, German Law Inspections (GLI), and on-call repairs for FSE, including those on food trucks. This opportunity is under Full and Open Competition. Proposals are due February 9, 2026, at 5:00 PM Central European Time (CET).

Scope of Work

The contractor shall provide non-personal services for the Preventive Maintenance (PM) and Repair of Food Service Equipment. Key services include:

• Scheduled preventive maintenance and on-call repairs (emergency and regular).
• German Law Inspections (GLI).
• Installation and/or removal of FSE.
• Inventory and labeling services for FSE.
• Furnishing all necessary parts, materials, and refrigerants. The services will be performed at US Government facilities within five garrisons in Germany, specifically mentioning locations such as Ansbach, Grafenwoehr, Vilseck, Hohenfels, Kaiserslautern, Baumholder, Stuttgart, Wiesbaden, and the George C. Marshall Center.

Contract Details

• Contract Type: Single Award Indefinite Delivery Indefinite Quantity (IDIQ) with FFP and T&M Hybrid CLINs.
• Period of Performance: 60 months from contract award, including a base year and four option years.
• Set-Aside: Full and Open Competition.
• NAICS Code: 811310 (Commercial and Industrial Machinery and Equipment Repair and Maintenance) with a Small Business Size Standard of $8.0 Million.
• Pricing: Proposals must be submitted in Euros. The Total Evaluated Price (TEP) will be the sum of all Contract Line Item Numbers (CLINs). Funds will be made available at the Task Order level.

Performance Requirements & Special Conditions

• Response Times: Emergency repair calls require a two-hour response; regular repair calls require a 24-hour response.
• Repair Completion: Within three business days if parts are available, or within three business days of receiving parts if not immediately available.
• Personnel: Offerors must provide at least 11 total personnel, who must meet specific qualifications and certifications (e.g., Master/Engineer level). English language proficiency is required.
• Compliance: Adherence to U.S. and German laws, regulations, standards, and technical manuals.
• Security: Contractor personnel must undergo Local National Screening Program, background checks, and comply with installation access procedures.
• Quality Control: A Quality Control Plan (QCP) is required within 30 days of award, and performance will be evaluated under a Quality Assurance Surveillance Plan (QASP).
• Administrative: Offerors must register with WAWF for invoicing, be SAM registered, complete FAR clause 52.212-3, and have a CAGE code.

Submission & Evaluation

• Proposal Submission Deadline: February 9, 2026, 5:00 PM Central European Time (CET).
• Submission Method: Email proposals to the specified addresses.
• Questions Due: No later than 10 business days prior to the proposal due date.
• Evaluation Factors: Proposals will be evaluated on Technical (Acceptable/Unacceptable), Supplier Performance Risk System (SPRS) assessments, and Price.
• Award Basis: Award will be made to the lowest-priced proposal that passes all evaluation criteria.
• Offer Validity: Offerors must hold prices firm for 120 calendar days from the proposal receipt date.

Contact Information

• Primary: Kim Conway (kimberly.m.conway.civ@army.mil, 4906111435426829)
• Secondary: Edwin Roldan (edwin.roldan1.civ@army.mil, 4906111435426945)