Food Service Management System Software-as-a-Service

Solicitation / RFP / RFQ

This document is a Combined Synopsis/Solicitation for a Food Service Management System (FSMS) by Computrition Inc. or equal. The Department of Veterans Affairs (VA) is seeking to establish a new contract for this system.

The system must be a commercial off-the-shelf (COTS) Nutrition Care and Food Service Management system. Key capabilities include:

• Management of food service operations (menu development, recipe standardization, production planning).

• Clinical nutrition management (diet orders, allergies, meal planning).

• Nutritional analysis and compliance with food safety standards.

• Patient-specific dietary management and meal tracking.

• Integration with existing VA clinical and administrative systems for real-time patient data exchange (supporting HL7 or equivalent standards).

• Secure system operation compliant with VA IT and cybersecurity requirements, including Single Sign-On (SSO).

• Multi-site deployment capability.

• Comprehensive nutrient analysis and calorie reporting.

• Support for HACCP or equivalent food safety compliance.

• Automated nutrient analysis and calorie calculations.

• User support and dedicated account management.

• Regular system updates and maintenance.

• Contract Type: Blanket Purchase Agreement (BPA).

• Period of Performance: Anticipated to be May 1, 2026, through April 30, 2031, including a base year and four 12-month option periods.

• Estimated Value: Not explicitly stated, but the solicitation number is 36C26226Q0677.

• Proposal Submission: Offers must be submitted electronically to jose.espinoza3@va.gov by April 28, 2026, 11:00 AM Pacific Time.

• Questions Deadline: April 27, 2026, 12:00 PM PDT.

• Evaluation Criteria: The Government will award to the responsible offeror whose offer is most advantageous, considering price and other factors. Technical acceptability will be evaluated first, followed by the lowest price meeting all salient characteristics. Offers must meet all "equal to" requirements.

• The acquisition is UNRESTRICTED.

• NAICS Code: 513210

• Size Standard: $47 Million

• The solicitation includes numerous FAR and VAAR clauses related to contract terms, conditions, security, representations, and certifications.

• Vendors must be registered in SAM.gov.

• The document includes detailed pricing schedules for the base year and option years, listing various software modules and services.

• Place of Performance includes VA Long Beach, VA Loma Linda, VA San Diego, and VA West Los Angeles Healthcare Systems for the base year, with potential future locations listed.

Solicitation / RFP / RFQ

This is a solicitation for a Food Service Management System (FSMS) SaaS solution, referred to as "Computrition Inc. or Equal." The Department of Veterans Affairs (VA) Network Contracting Office 22 is seeking to establish a new contract to continue automated food service operations and nutrition care management. The existing contract with Computrition expires on April 30, 2026.

The system must provide licenses for Computrition’s Hospitality Suite Client/Service Software, Room Service Connect, and Tray in Motion. Key functionalities include:

• Windows-based software with user-friendly, point-and-click interfaces.

• Seamless integration with the VA VISTA system via a preconfigured standalone interface.

• Compliance with all IT requirements, including Single Sign-On (SSO).

• Support for multi-facility healthcare operations, menu development, recipe standardization, production planning, clinical nutrition management (diet orders, allergies), nutritional analysis, patient-specific dietary management, and inventory tracking.

• Integration with existing VA clinical and administrative systems (HL7 or equivalent).

• Secure system operation in accordance with VA IT and cybersecurity requirements.

• Brand name or equal items must meet all required salient characteristics.

• Solicitation Number: 36C26226Q0677

• NAICS Code: 513210

• Product Service Code: DA10

• Estimated Value: $47 Million (This is likely an estimate for planning purposes, not a guaranteed award amount).

• Period of Performance: Base Year (05/01/2026 - 04/30/2027) plus four (4) 12-month option periods.

• Place of Performance: VA Long Beach Healthcare System, VA Loma Linda Healthcare System, VA San Diego Healthcare System, VA West Los Angeles Healthcare System (with optional future locations).

• Response Date/Time: April 28, 2026, 11:00 AM Pacific Time, Los Angeles, USA.

• Offer Submission: Quotes must be submitted electronically to jose.espinoza3@va.gov by the response date/time. Files should be in PDF format, no larger than 10MB. Telephone and fax responses will not be accepted.

• Questions Deadline: April 27, 2026, 12:00 PM PDT, submitted to anna.cevallos@va.gov.

• Evaluation: Offers will be evaluated for award based on lowest price technically acceptable (LPTA). Technical acceptability requires meeting all salient characteristics. Option prices will be evaluated, and significantly unbalanced option prices may lead to an unacceptable offer.

• Set-Aside: This acquisition is UNRESTRICTED.

• Registration: Offerors must be registered in www.sam.gov and have current SBA Veteran Small Business Certification (VetCert) at the time of quote submission.

• Vendors must show clear evidence that "equal to" items meet all required salient characteristics.

• The contract will be a Blanket Purchase Agreement (BPA).