Fort Eustis Bulk Laundry

Form / Attachment / Pricing Sheet

This document, Exhibit B, outlines the pickup and delivery schedule and daily linen distribution par levels for the Fort Eustis contract. It details the locations, days, and times for regular pickups and deliveries, as well as the specific quantities of various linen items to be distributed to different departments.

• Pickup and Delivery Schedule:
  • Location: Bldg. 576
  • Delivery Days: Monday, Wednesday, Friday
  • Delivery Time: 0800
  • Pickup Days: Monday, Wednesday, Friday
  • Pickup Time: 1030
  • Soiled laundry from Bldg. 576 will be picked up after the first delivery of clean laundry and weighed.
• Daily Linen Distribution - Par Levels: A table detailing the quantities of various linen items (e.g., bags, blankets, gowns, sheets, towels) required for different departments, including WHC, DERM ALERG, XRAY-MAMO, GI LAB, SLEEP LAB, FAMILY INTERNAL, TIGNOR DENTAL, CBMH, FT. STORY, STERILE PACKING, MC DENTAL, LOCKER ROOMSX2, and MCAHC PT CLINIC.
• Additional Notes:
  • 142 cubicle curtains are to be changed quarterly or as needed by housekeeping.
  • Provider coats/lab coats: 75 for general providers and 30 for Dental, located in room J-3 Clean linen room.

This exhibit provides critical logistical information regarding the frequency and timing of laundry services, as well as the specific quantities of items to be managed. Bidders should use this information to understand the operational requirements and to accurately price their proposals based on the stated par levels and service schedule.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document, Exhibit D - Performance Requirements Summary (PRS), outlines the performance objectives, acceptable quality levels, reference points, surveillance methods, and performance incentives/disincentives for a contract.

• Deliverable Submission: Submit deliverables identified in Exhibit C of the PWS within established timeframes.

• Security Compliance: Comply with security requirements 100% of the time.

• Turn-around Times: Meet turn-around times for pick-up and delivery at least 95% of the time each month.

• Quality of Finished Articles: At least 95% of finished articles processed each month must meet quality standards for cleanliness, finish, and appearance, with no more than 5% requiring rework.

• Packaging and Transporting: At least 95% of finished articles processed each month must be returned to the MTF in the prescribed packaging and transporting manner.

• Deliverables: Within established PWS timeframes.

• Security: 100% compliance.

• Turn-around Times: 95% compliance monthly.

• Article Quality: 95% compliance monthly (max 5% rework).

• Packaging/Transport: 95% compliance monthly.

Not explicitly detailed in this summary document, but references PWS sections and exhibits.

• Surveillance Methods: Include COR maintain log/Annual review (100% Inspection) and Random Sampling/Customer Feedback, depending on the performance objective.
• Performance Documentation: Performance above or below the standard will be documented in the Contractor Performance Assessment Reporting System (CPARS).

Form / Attachment / Pricing Sheet

This document, Exhibit F, lists Government Furnished Facilities and Equipment available for use by the contractor. It specifies the buildings, rooms, and purposes for which these facilities and equipment are provided, as referenced in Section 3 of the solicitation.

• Buildings: 576-MCDONALD ARMY HEALTH CENTER
• Rooms: 1J-03 (Clean Linen/Office), 1J-04 (Soiled Linen)
• Equipment: Includes Wood Desks, Refrigerators, Desk Chairs, File Cabinets (5 and 3 drawers), Linen Storage Shelves, Scale Printers, and Scale/Digital Screens.
• Details: For each item, the manufacturer (MFG), model, serial number, quantity (QTY), and specific location within the room are listed.

This exhibit is crucial for bidders to understand the existing infrastructure and equipment that will be provided by the government. It helps in assessing the resources available for performing the contract and may influence the bidder's approach to operations, resource planning, and cost estimation. Bidders should review this list to confirm the availability and suitability of government-furnished items for the opportunity.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services to provide Medical Grade Laundry in support of the McDonald Army Health Center, Fort Eustis, VA. The government intends to solicit, negotiate, and award a single contract for all labor, material, services, equipment, and transportation necessary for this support. This announcement constitutes the only solicitation; a written solicitation will not be issued.

• Provide bulk laundry services, including pickup and delivery.

• Furnish all personnel, equipment, transportation, supplies, and supervision.

• Work must be accomplished in accordance with current standards from The Joint Commission (TJC), CDC Guidelines for Environmental Infection Control in Health-Care Facilities, OSHA standards, and Healthcare Laundry Accreditation Council (HLAC).

• Contractor must establish and maintain a system of records to control and account for all work performed.

• Specific requirements include providing onsite staffing for linen exchange, distributing/picking up linens from various clinics, and ensuring proper packaging and transportation of clean and soiled linens.

• Contract Type: Firm-fixed-price.

• Period of Performance: 12-month base period and one 12-month option period.

• NAICS Code: 812320.

• Estimated Value: Not specified.

• Submission Method: Electronic offers via email ONLY to justin.balster2.civ@health.mil and lorena.cruz.civ@health.mil.

• Offer Submission Deadline: 27 MAY 2026 by 3:00 PM Eastern.

• Questions Deadline: 22 May 2026, at 2:00 PM EST via email to the same points of contact.

• Evaluation Criteria: Award will be made on a lowest price, technically acceptable basis. Factors include Technical, Past Performance, and Price.

• Technical Proposal: Must not exceed 10 pages and must demonstrate how the proposal meets the minimum requirements of the Performance Work Statement (PWS).

• Past Performance: Information required for the past three years, covering three out of the last five years.

• Price: Unit prices and total price for all CLINs.

• Offerors must include FAR provision 52.212-3 Alt 1, Offeror Representations and Certifications.

• This requirement is being solicited as a small business set aside.

• Offerors must be registered in the System for Award Management (SAM).

• Confirmation of SAM registration will be validated prior to awarding a contract.

• Offerors shall include a confirmation of receipt of any amendments to this solicitation.

• Failure to submit a confirmation could result in the offer being determined non-responsive.

Form / Attachment / Pricing Sheet

This document, Appendix A - Applicable Publications, lists publications that are applicable to the contract. It serves as a reference for required standards and regulations.

• The document is a table with three columns: REGULATION, MANDATORY/ADVISORY, and PUBLICATION DATE.
• It includes various regulations and standards from organizations such as the International Fabric Care Institute, OSHA, HIPAA, and the Federal Acquisition Regulation.
• Each listed publication is designated as either Mandatory (M) or Advisory (A).
• The publication date for most items is listed as "Current Edition," with one exception being "Edition 2" for ANSI/AAMI ST65/Ed.2.

Bidders should review this appendix to understand the mandatory and advisory publications that will govern the contract. Compliance with these publications is likely a requirement for successful performance and proposal development.

Form / Attachment / Pricing Sheet

This document, Exhibit A, outlines the routine requirements for packaging and method of finish for bulk laundry services. It serves as a detailed specification for how laundry items should be handled, bundled, and finished under the contract.

• Definitions of Abbreviations: Specifies codes for finishing methods (B=Bundled, F=Folded, P=Pressed, S=Sort by Color/Size, W=Shrink-Wrapped).
• Bulk Laundry Items: Lists common laundry items (e.g., blankets, gowns, sheets, towels, shirts, trousers) with the quantity per bundle and the required special handling methods.
• Special Items: Lists less common or specialized items (e.g., lab coats, mattress covers, cubicle curtains) with their respective bundle quantities and handling requirements. It notes that specific instructions will be provided for items not explicitly defined.
• Additional Instructions: Packaged amounts less than specified quantities will be identified on the bundle.

This exhibit is crucial for bidders to understand the expected standards for laundry processing, packaging, and finishing. It directly impacts the operational requirements and quality expectations for providing bulk laundry services. Bidders must ensure their proposed processes and capabilities align with these detailed specifications to meet contract requirements.

Form / Attachment / Pricing Sheet

This document, Exhibit C – Deliverables, outlines the specific deliverables required under the contract, along with their submission timelines and corresponding references within the Performance Work Statement (PWS).

• Performance Objectives: Lists various reports, plans, and training that the contractor must provide.
• When to Submit: Specifies the deadlines for each deliverable, including timeframes relative to contract award, discovery, or ongoing performance.
• Reference: Provides the specific paragraph number in the PWS where each deliverable is detailed.

This exhibit is crucial for bidders to understand the specific outputs and documentation required post-award. It details the timing and PWS section for each deliverable, enabling bidders to accurately scope their efforts, plan resource allocation, and ensure compliance with contract requirements. Key deliverables include:

• At Level I Training Report
• Contractor Point of Contact Information
• Contract Employee Training Records
• iWATCH Training
• Health Certification/Immunization Records
• Quality Management System
• Contingency Plan
• Exposure Control Plan
• Health & Safety Plan
• OCI Mitigation
• Operations Security (OPSEC) Training
• Privacy Act and Health Insurance Portability and Accountability Act (HIPAA) Compliance
• SAPR Training

Form / Attachment / Pricing Sheet

This document outlines the serviceability standards for various linen items, likely used for quality control and acceptance criteria in a contract for linen services.

• Blanket/Spread: Standards for stains, mending, and number of repairs.
• Patient Gowns: Standards for stains (front vs. back), repairs, and fabric fading.
• Mattress Pad: Standards for stains and mending.
• Flat Sheet: Standards for stains, mending, holes, and specific dimensions (White Flat 65" L x 30" W).
• Fitted Sheets: Standards for stains and mending.
• Laundry Bag: Standards for stains, mending, and patching.
• Scrubs: Standards for stains, mending, and patching.
• Surgery Towel #1: Strict standards for stains, patching, snags, and holes.
• Warming Jacket: Standards for stains, writing, repairs, and patching.

Bidders providing linen services must adhere to these specific standards for acceptance of returned items. Failure to meet these criteria may result in rejection of the linen.