Fort Eustis Railroad Inspection, Maintenance, and Repair

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial services, issued as a Request for Proposal (RFP) under FAR 13.5 procedures. The acquisition is a 100% Total Small Business Set-Aside for small businesses under NAICS code 488210. The government is procuring railroad inspection, maintenance, and repair services for Joint Base Langley Eustis (JBLE) Fort Eustis, Virginia.

• Provide all management, tools, supplies, equipment, and labor for inspections, maintenance, repairs, and vegetation control.

• Specific tasks include track rehabilitation, vegetation control, inspection and maintenance of electric/electromechanical grade crossing signals, and cleaning track flange ways at railroad crossings.

• The work must maintain the railroad in a safe and reliable operating condition.

• Services include yearly track inspection, monthly railroad track and signal crossing inspections, routine maintenance, annual tie replacement, and emergency repairs.

• All CLINs are deemed mission essential.

• Contract Type: Firm Fixed-Price.

• Period of Performance: One (1) base year (June 1, 2026 – May 31, 2027) plus four (4) one-year options.

• Anticipated Award Date: May 18, 2026.

• Proposals must be submitted in writing.

• Offerors must honor prices for 180 calendar days.

• Submission includes Price Proposal, Technical Volume (max 15 pages), and Past Performance Volume (max 3 pages).

• Evaluation Factors: Price (Volume I), Technical Acceptability (Volume II - Personnel, Technical Approach, Quality Control), and Past Performance (Volume III).

• Award will be made to the Offeror with the lowest proposed price and an "acceptable" rating for both Technical and Past Performance.

• A site visit is scheduled for May 1, 2026, at 09:00 EST at 2 Washington Blvd, Fort Eustis, VA 23604. Attendance is highly recommended.

• 100% Total Small Business Set-Aside.

• Offerors must be registered in the System for Award Management (SAM).

• Foreign contractors are excluded from acting as the prime contractor.

• The solicitation document, incorporated provisions, and clauses are effective through Federal Acquisition Circular 2005-82-1 (July 2, 2015).

• Reference Attachment 1 – Performance Work Statement (PWS) dated April 23, 2025, for detailed services.

• Questions are due by May 5, 2026, 1200 EST via email to gerell.johnson@us.af.mil and chester.terrill.1@us.af.mil.

• .zip files are not acceptable. Electronic submissions are required.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for providing railroad inspection, maintenance, and repair services to ensure the railroad at Fort Eustis, Virginia, operates safely and reliably.

• Track Rehabilitation: Projects to improve the condition of the railroad tracks.

• Vegetation Control: Managing vegetation along the railroad.

• Inspection: Performing routine and annual track inspections, as well as monthly railroad track and signal crossing inspections.

• Maintenance: Routine maintenance of switches, switch stands, frogs, turnouts, derailleurs, and gear boxes.

• Repairs: Performing routine and emergency repairs, including tie replacement, ballast work, and minor track alignment.

• Signal Maintenance: Routine maintenance of railroad signal crossings.

• Tree Trimming: Removing trees that pose a hazard or obstruction to the railroad.

• Inspections must be conducted in accordance with UFC, FRA regulations, and manufacturer specifications.

• Reports for inspections must be submitted electronically to the Contracting Officer Representative (COR) within seven business days.

• Routine maintenance tasks are detailed in Section 2.2.

• Emergency repairs require a response within two hours of notification.

• Environmental requirements, including pesticide use and spill control, must be adhered to.

• The work is to be performed at Fort Eustis, Virginia.

• The PWS covers a period of performance that includes an annual tie replacement and tamping/regulating/aligning project within the last two months of each performance period.

• Contractor Qualifications: Personnel must be qualified track inspectors and may need to attend specific training courses.

• Materials: Contractor must provide new or factory-reconditioned parts compatible with existing equipment.

• Environmental Compliance: Strict adherence to environmental regulations, including hazardous material handling and pesticide application, is required.

• Safety: Contractor must comply with all safety requirements, including providing safety equipment and following fire prevention protocols.

• Reporting: Various reports are required, including inspection reports, maintenance reports, and emergency repair reports, with specific submission timelines.

• Security: Contractor personnel must obtain necessary passes and identification for installation access.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4341, Revision No. 32) under the Service Contract Act. It lists prevailing wage rates and fringe benefits for various occupations in North Carolina and specific counties in Virginia. The document includes a comprehensive list of job titles, their corresponding wage rates, and footnotes for specific occupations.

This document is crucial for any bidder on a government contract subject to the Service Contract Act. It establishes the minimum wage rates and fringe benefits that must be paid to employees performing services under such a contract within the specified geographic areas. Bidders must consult this determination to accurately calculate labor costs and ensure compliance with federal labor laws when preparing their proposals. It also outlines provisions for paid sick leave, vacation, holidays, hazardous pay differentials, and uniform allowances, which are essential for understanding the total compensation and benefits package required for contract employees.