Fort Hood Installation Custodial Services Pre-solicitation Notice

Solicitation / RFP / RFQ

This solicitation is for custodial services at Fort Hood, Texas. The government is procuring services to maintain facilities, including administrative areas, youth centers, museums, libraries, and physical fitness centers. The services are required to be performed in accordance with detailed Performance Work Statements (PWS) and other attachments.

• CLIN 0001 (Admin Facilities - 1 Day/Week Services): Basic service one day per week for up to 3.0 million maintainable square feet per month.

• CLIN 0002 (OAF and Other Admin Facilities - 5 Day/Week Services): Basic service five days per week for up to 500,000 maintainable square feet per month.

• CLIN 0003 (CYS/ Youth Centers - 5 Day/Week Services): Enhanced service five days per week for up to 110,000 maintainable square feet per month.

• CLIN 0004 (WTU ADA Living Quarters and Library - 3 Day/Week Services): Basic service three days per week for up to 5,000 maintainable square feet per month.

• CLIN 0005 (Museum and Library - 3 Day/Week Services): Basic service three days per week for up to 70,000 maintainable square feet per month.

• CLIN 0006 (Physical Fitness Centers - 7 Day/Week Services): Basic service seven days per week for up to 140,000 maintainable square feet per month.

• CLIN 0007 (Phase In): A phase-in period is required.

• Cybersecurity Maturity Model Certification (CMMC): Requirements for CMMC Level 1 (Self) or higher are required prior to award for contractor information systems processing, storing, or transmitting FCI or CUI.

• Contract Type: Firm Fixed Price.

• Period of Performance: Ordering periods range from January 1, 2027, to November 30, 2033, with a potential extension of services for up to 6 months.

• NAICS Code: 561720 (Services (except Waste Management Services)).

• Size Standard: USD 22,000,000.00.

• Offer Due Date: Not explicitly stated in the provided pages, but Block 8 indicates an "Offer Due Date/Local Time."

• Evaluation Factors: Technical (including Equipment and Staffing Plan, Quality Control Plan, Phase-In, Technical Approach, and Management Capability), Past Performance, and Price.

• Basis for Award: Lowest Price Technically Acceptable (LPTA) source selection, with a preference for HubZone offerors.

• Proposal Submission: Proposals must be submitted electronically via email to specified addresses. Mail or facsimile submissions will not be accepted.

• This acquisition is set aside for Small Business.

• The solicitation includes numerous FAR and DFARS clauses related to contract terms, conditions, representations, certifications, payment, and cybersecurity.

• Attachments include PWS, Wage Determination, Collective Bargaining Agreement, Past Performance Questionnaire, Relevant Contracts, Building Inventory List, Maps, Performance Standards, and a Pricing Spreadsheet.

Form / Attachment / Pricing Sheet

This document provides a detailed inventory of buildings and their associated floor surfaces, including square footage, type of flooring, and maintenance requirements. It serves as a reference for understanding the scope of work related to floor maintenance and cleaning services.

• Building Inventory: Lists specific buildings with their identification numbers and locations (e.g., M-Main Cantonment, W-West FC).
• Floor Surface Details: Quantifies square footage for various floor types such as Vinyl Tile, Carpet, Concrete, Ceramic, Wood, and others.
• Maintenance Requirements: Indicates which floor surfaces require specific services like buffing and refinishing.
• Service Details: Includes information on occupancy, number of windows and doors, and quantities of fixtures (blinds, light fixtures, sinks, etc.).
• Scheduling Information: Notes whether a building is scheduled for cleaning ('X' in 'Scheduled for Cleaning this Month' column) and includes remarks or specific service options (e.g., 1 or 5 Day).

This inventory is crucial for bidders to understand the physical scope of the contract. It details the types and amounts of flooring that require cleaning and maintenance across various buildings, directly impacting resource allocation, labor estimates, and the overall approach to fulfilling the contract requirements. The 'Scheduled for Cleaning this Month' column indicates active service areas.

Form / Attachment / Pricing Sheet

This document is a "Hazardous Material Authorization Request" form. It is used by contractors to request authorization for the use of hazardous materials (HAZMAT) when non-government furnished HAZMAT must be used. The form serves as a notification to Fort Hood and requires submission of a Material Safety Data Sheet (MSDS) for tracking purposes.

• Requestor Information: Details about the requester, company, and contact information.
• Material Details: Nomenclature, stock number, part number, quantity requested, monthly requirement, unit of issue, unit of measure, and type of container.
• Usage Description: Detailed explanation of the work or process in which the material will be used, including application method, equipment, and any mixing or heating processes.
• Disposal Information: Percentage of product ending up in various disposal locations (end item, air, waste drum, dumpster, central waste treatment, or other).
• Location & Authorization: Building or area where the material will be used, cost center/DODAC, and technical reference for authorization.
• Environmental Use Only: Fields for DPW-Environmental use, including MSDS serial number, NFPA 704 label data (health, flammability, reactivity), and special instructions.

Bidders who anticipate needing to use hazardous materials for this opportunity must complete and submit this form. It outlines the specific information required to obtain authorization for HAZMAT usage, ensuring compliance with environmental and safety regulations. The form also details how the HAZMAT will be used and disposed of, which may be relevant to understanding the operational aspects of the contract.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "(DRAFT) TE-A - Building_Inventory_List 14 Oct 25 (DRAFT).xlsx". It appears to be a detailed inventory of buildings, likely related to facilities management or maintenance services. The data includes building numbers, square footage (maintainable, latrine, various floor types), occupancy, service options, and details about windows, doors, blinds, light fixtures, and restroom facilities.

• Building Inventory: A comprehensive list of buildings with associated square footage and facility details.
• Floor Surface Information: Details on flooring types (Vinyl Tile, Carpet, Concrete, Ceramic, Wood, etc.) and their respective square footage.
• Fixture Counts: Quantities of sinks, commodes, urinals, showers, water fountains, kitchens, windows, doors, blinds, and light fixtures per building.
• Service Details: Information on service options (e.g., 1, 3, 5, or 7 Day service) and occupancy types (ADMIN, CHAPEL, LATRINE, etc.).
• Remarks: Contains specific notes, such as "X = Scheduled for Cleaning this Cycle" or "UNAUTHORIZED CATCODE", indicating potential operational status or issues.

This inventory provides crucial data for potential bidders to understand the scope and scale of facilities that may require services. It details the physical characteristics of each building, including square footage, fixture counts, and flooring types, which are essential for estimating labor, materials, and time required for any related service contracts (e.g., cleaning, maintenance, repairs). The "REMARKS" column, particularly "UNAUTHORIZED CATCODE", may highlight areas requiring special attention or compliance. Bidders should review this data to assess their capacity and pricing strategy for opportunities involving these facilities.

Form / Attachment / Pricing Sheet

This document contains maps of Fort Cavazos (formerly Fort Hood), Texas, including the Main Cantonment, West Fort Cavazos, and North Fort Cavazos areas, as well as the Belton Lake Outdoor Recreation Area (BLORA).

• Detailed maps showing facility layouts, roads, grid systems, and points of interest.
• Legends explaining symbols for various facilities and features (e.g., fire stations, chapels, campgrounds, sports facilities).
• Grid coordinates for specific facilities.
• Publication date: May 4, 2023.

These maps provide a visual overview of the installation and its various areas. They may be relevant for bidders needing to understand the physical layout, locations of specific facilities, or geographical context related to potential contract performance at Fort Cavazos.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for custodial services for the U.S. Army Garrison Fort Hood, Texas. The objective is to maintain a healthy, clean, neat, and professional appearance of all custodial services covered by this contract.

• The contractor shall provide all necessary personnel, equipment, supplies, facilities, transportation, tools, and supervision to perform custodial tasks as defined in the PWS.

• Services include scheduled cleaning for all covered facility types, and as-ordered/requested tasks such as special event support cleaning.

• Services explicitly not included are biohazard cleaning, trauma scene decontamination, and cleaning of areas occupied by 'pandemic' positive personnel.

• The period of performance includes a 30-day phase-in, followed by one (1) Base Year of 11 months and six (6) 12-month option years.

• Work will be performed throughout the entire area occupied by Fort Hood and any pertinent locations in and around Fort Hood.

• Security: Personnel must comply with installation access requirements, including background checks and potential escorting in sensitive areas. Specific training (AT Level I, iWatch, OPSEC, TARP) is required for contractor employees.

• Personnel: Contractor employees must be legal U.S. residents and able to communicate clearly in English. Key personnel (Project Manager, Quality Control Manager) are required.

• Quality Control: A Quality Control Plan (QCP) must be developed and maintained to ensure services meet contract requirements.

• Reporting: Various reports are required, including daily quality control, building closure, incident reports, monthly damage reports, key personnel rosters, and quality control reports.

• Safety: Compliance with OSHA standards, development of a safety plan, and adherence to environmental and safety regulations are mandatory.

• Materials & Equipment: The contractor shall furnish all necessary materials and equipment, including 'Bio-Preferred' materials, and maintain a list of cleaning products for COR approval.

Other / Unclassified

This document outlines the "Fort Hood Fitness Center Hours of Operations." It provides a table detailing the operating hours for various fitness center buildings on Fort Hood, categorized by day of the week (Mon-Fri, Sat-Sun), Training Holidays, and general Holidays.

This information is relevant to potential bidders by specifying the operational status of fitness facilities. It highlights that most facilities operate 24 hours, while some have limited hours (e.g., Iron Horse, Applied Functional, Starker) or are closed for specific periods (e.g., Kieschnick is "CLOSED FOR H2F/SPRCCONVERSION"). This data is crucial for understanding the scope of services or support that might be required in relation to these facilities, particularly if the opportunity involves facility management, maintenance, or support services.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the performance standards and task frequencies for custodial services across various facility types within an installation.

The PWS details specific cleaning tasks and their required frequencies for different areas, including:

• Restrooms (floors, toilets, sinks, fixtures, partitions, mirrors, waste removal, supplies)
• General cleaning (drinking fountains, waste and recyclable removal, vacuuming, sweeping, mopping)
• Floor care (carpet cleaning, spot cleaning, buffing, stripping/finishing)
• Dusting (low and high dusting)
• Glass cleaning (interior and exterior, first floor only)
• Window treatments (blinds, shutters, drapes)
• Food service areas (floors, waste removal)
• Doors, doorframes, doorknobs, switch plates
• Walls and woodwork
• Sauna and steam rooms
• Showers, locker rooms, and toilet facilities

Performance is defined by task completion at specified frequencies, categorized by facility type (CDCs, CYSS Centers, PFCs, Administration Facilities, WTU, Museums-Libraries). Frequencies are indicated by codes such as Daily (D), Every Other Day (EOD), Weekly (W), Monthly (M), Quarterly (Q), Annually (Y), and longer intervals, with specific codes for different facility types and conditions (e.g., GREEN, AMBER, RED, BLACK).

Not explicitly detailed in this excerpt, but implies performance across various facility types within an installation.

• Cleaning must adhere to specific standards (e.g., hospital-grade quality, AR 608-10, TB MED 531, ISSA frequencies).
• Use of EPA-registered hospital-grade disinfectants is required.
• Vacuum cleaners must be HEPA-filtered and low-noise.
• Certain tasks are designated as facility staff duties and excluded from the custodial contract.
• Recyclable waste removal is to meet federal sustainability requirements.

Form / Attachment / Pricing Sheet

This document is a Collective Bargaining Agreement between Nugate Group, LLC. and the Laborers' International Union of North America. It outlines the terms and conditions of employment for covered employees.

• Purpose and Intent: To establish basic understanding of wages, hours, conditions of employment, and conduct.
• Recognition and Scope: Defines the Union as the sole bargaining representative for specific employee classifications.
• Union Security: Details requirements for union membership and dues payment.
• Checkoff: Outlines the process for deducting union dues and other fees from employee pay.
• Nondiscrimination: Commits both parties to non-discriminatory practices.
• Union Representation: Defines the roles and appointment of union stewards.
• Discipline and Discharge: Lists causes for disciplinary action and discharge, emphasizing "just cause."
• Grievance Procedure: Establishes a multi-step process for resolving employee grievances.
• Seniority: Outlines how seniority is considered in employment decisions.
• Leave of Absence: Details provisions for various types of leave (sick, funeral, jury duty, military, etc.).
• Wages, Hours, Overtime: Specifies pay rates, work hours, and overtime compensation.
• Holidays and Vacations: Lists paid holidays and vacation benefits.
• Benefit Funds: Outlines contributions to Pension, Health and Welfare, and Training Funds.
• Management Rights: Reserves certain rights for the Company not expressly limited by the agreement.
• Effective Date and Duration: Specifies the agreement's term, running until May 31, 2026.

This document is crucial for understanding the labor costs, employee benefits, and working conditions that will apply to any contract requiring the use of unionized labor under this agreement. Bidders must factor these terms into their cost proposals and operational planning if the opportunity involves employees covered by this Collective Bargaining Agreement.

Form / Attachment / Pricing Sheet

This document is a "REGISTER OF WAGE DETERMINATIONS UNDER THE SERVICE CONTRACT ACT" for the State of Texas, specifically for the Counties of Bell and Coryell. It provides the minimum wage rates and fringe benefits required for various occupations under contracts subject to the Service Contract Act. Bidders must use this information to ensure they are proposing compliant wages and benefits.

• Lists numerous occupational codes and titles, ranging from administrative support to technical and miscellaneous occupations.
• Specifies the minimum hourly wage rate for each occupation.
• Indicates that "Fringe Benefits Required Follow the Occupational Listing."
• Includes notes on Executive Orders 13706 (Paid Sick Leave) and 13658 (Minimum Wage), detailing applicable requirements and minimum rates.
• Outlines general benefits such as vacation, holidays, and health & welfare rates.
• Provides a conformance process for classifying employees not listed in the determination.

This document is critical for bidders to accurately calculate labor costs for their proposals. It establishes the minimum wage and benefit rates that must be paid to employees performing work under the contract. Failure to comply with these wage determinations can lead to contract violations and penalties. Bidders must ensure their proposed labor rates meet or exceed these minimums.

Form / Attachment / Pricing Sheet

This document appears to be a template or report for tracking waterless urinal cartridge changes. It includes fields for contractor information, contract number, and details about cartridge changes.

• Contractor Name: Waterless Urinal Supplies
• Contract Number: W91151-
• Fields for tracking:
  • Number of Waterless Cartridges Changed
  • Location of Cartridges
  • Brand
  • Date

This document may be relevant for bidders to understand reporting requirements related to maintenance or supply of waterless urinals. It could serve as a template for future reporting or indicate a need for services related to cartridge replacement and tracking under a potential contract.