Fort Riley Packing & Crating

Other / Unclassified

This document is a Sources Sought Notice issued by the Mission and Installation Contracting Command (MICC)-Fort Riley. It seeks information regarding potential sources for Direct Procurement Method (DPM) services. These services include packaging, packing, tagging, inventorying, containerization, marking, loading, storing, unpacking, and inspecting of household goods, unaccompanied baggage, and other authorized personal property.

• Purpose: This notice is for information and planning purposes only and does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP). It does not commit the U.S. Government to a contract.
• Set-Aside Consideration: The government is seeking responses from at least two (2) qualified small businesses to consider a small business set-aside. Small businesses are encouraged to identify their capabilities.
• Anticipated NAICS Code: 488991, Preparing goods for transportation, with a size standard of $34 million.
• Anticipated PSC Code: V003, transportation/travel/relocation- motor pool and packing/crating.
• Existing Contract: The requirement is currently fulfilled under contract W911RX-22-D-0004.
• Attachments: Draft Performance Work Statement (PWS) and Performance Requirements Summary (PRS) are attached.
• Information Requested: Bidders must provide firm name, contact information, UEI, CAGE code, small business status, NAICS code, interest in prime contracting, subcontracting/teaming plans, detailed experience on similar requirements, commercial availability information (pricing, delivery, terms), recommendations for structuring requirements for small business competition, and identification of any restrictive practices. Recommendations to improve the draft PWS/PRS are also requested.
• Contract Details: The estimated period of performance is one base year plus four 12-month options. The anticipated contract type is Firm Fixed Price (FFP), potentially including labor categories subject to the Service Contract Act (SCA).
• Submission: Capabilities statements (max 5 pages) must be submitted electronically to Patricia Barth (patricia.j.barth3.civ@army.mil) or Savannah Kennedy (savannah.r.kennedy3.civ@army.mil) by 8:00 a.m. CST, March 9, 2026.
• Questions: Questions must be submitted to the Contract Specialist within three (3) days of the posting date.
• No Payment: The government will not pay for any information or administrative costs incurred in response to this notice.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for packing, containerization, and local drayage of Direct Procurement Method (DPM) personal property shipments for Department of Defense (DoD) personnel.

• The contractor will provide all personnel, equipment, facilities, supplies, services, and materials necessary for preparing personal property for shipment, drayage, and/or storage through the DPM.

• Services include packing, containerization, stenciling, weighing, drayage, decontainerization of inbound shipments, and handling of shipments into and out of the contractor's facility.

• Specific tasks include premove surveys, weighing (using certified scales or constructive weight), and preparation of weight tickets.

• The contractor will perform reweigh services when ordered.

• Preparation, packing, loading, and containerization must be done to protect property from damage and the elements.

• Specific procedures are detailed for handling various items including firearms, boats, and customer-packed items.

• Containerization of outbound shipments will generally occur at the member's residence.

• Tagging, inventorying, and preparation of packing lists are required.

• Appliance servicing and unservicing are included.

• Requirements for containers (Government-owned and contractor-furnished) and vehicles are specified, including adherence to various standards (e.g., ASTM, SDDC).

• Exterior shipping containers must be marked according to specified standards.

• Outbound documentation and movement procedures, including the use of PPGBL/BL and TCMD, are detailed.

• Storage requirements and procedures for both inbound and outbound shipments are outlined.

• Contractor facilities must meet specified guidelines and are subject to inspection.

• The contractor must provide evidence of insurance coverage.

• DPM delivery, unloading, and unpacking services are required.

• Claims procedures for lost or damaged items are referenced.

• The PWS includes service delivery summary performance standards for: Proper Packing/Loading/Containerization (<=3% incorrect per month), On-Time Pickup/Delivery (<=5% customer complaints per month), Timely Documentation Return (98% on-time), Accurate Invoicing (98% error-free), Adequate Facilities (<=3 violations per quarter), and Protection/Accountability of GOCs (<=2% GOCs improperly protected per quarter, <=2 failures per month to recoup GOCs).

• The contract period begins January 1 and ends December 31 (specific years not provided in this excerpt).

• Services are performed within defined areas of performance, including the contractor's facility.

• Contractor must provide adequate supervision, labor, materials, and equipment.

• An English-speaking employee must be available at all times during packing and unpacking services.

• All materials used must be new or in sound condition.

• The contractor must establish a quality control program.

• Specific documentation and reporting requirements are outlined (e.g., CDRLs for quality control plan, service delivery summary, invoices, GOC reports, on-hand reports, weekly reports).

• Subcontracting requires prior written approval.

• Cargo insurance certification is required.

Amendment / Modification

This document is an addendum to a Performance Work Statement (PWS) for Personal Property Shipment Support Services at Fort Riley, Kansas. It provides Fort Riley-specific information that takes precedence over the general PWS. Key additions and clarifications include:

• Contractor Personnel: Details on Program Management, English language proficiency, personnel roster requirements, conflict of interest, and professional appearance.
• Contracting Officer Representative (COR): Outlines the COR's role in monitoring technical aspects, performing inspections, communicating technical requirements, notifying of deficiencies, and coordinating Government-furnished property. It clarifies the COR is not authorized to change contract terms.
• Post Award Orientation: Requires the contractor to attend a post-award conference.
• Coordination Meeting: Mandates a pre-performance meeting with the Contracting Officer (KO) and staff to discuss the Quality Control Plan (QCP).
• Periodic Progress Meetings: Establishes regular meetings between the KO, COR, and contractor to review performance.
• Quality Control: Requires the contractor to develop and maintain an effective Quality Control Plan (QCP) and submit it for approval within 10 days of award. Changes to the QCP require KO approval.
• Quality Assurance: The Government will perform quality assurance inspections, which are separate from the contractor's quality control. The contractor is responsible for rework costs.
• Inspections: Details physical security, safety, fire, and environmental inspections, and requires the contractor to maintain inspection files.
• Customer Comments or Complaints: Requires a customer complaint process and reporting of complaints and corrective actions.
• Hours of Operation: Defines normal business hours (8:00 AM - 5:00 PM, Monday-Friday) and specifies observance of Federal holidays.
• Place of Performance: Work is to be performed within the Fort Riley Geographical Area or other government-identified sites.
• Transition Period: Outlines requirements for inventorying and moving personal property at the end of the contract period.
• Installation Access: Details procedures for contractor and subcontractor personnel accessing Fort Riley, including identification requirements and compliance with Force Protection Conditions (FPCON).
• Contractor Vehicles: Requires contractor vehicles to be clearly marked.
• Security Requirements: Covers Security Manager appointment, Personnel Security (background checks, clearances), Antiterrorism (AT) Level 1 training, Physical Security (including a physical security plan), OPSEC training, and entry procedures for controlled/restricted areas.
• Fire and Safety Requirements: Mandates compliance with fire prevention guidelines, development of a safety plan, use of protective items, safety indoctrination, and reporting of accidents and injuries.
• Contractor Manpower Reporting: Requires reporting of contractor manpower through a secure Army data collection site (CMRA), with specific data elements and reporting periods defined.

This addendum modifies and supplements the original Performance Work Statement (PWS) by providing Fort Riley-specific details and requirements across multiple sections, including Contractor Personnel, COR responsibilities, Quality Control, Security, and Installation Access.

Bidders should review this addendum carefully as it introduces specific requirements and clarifications for performance at Fort Riley. Key deadlines for submitting plans (e.g., QCP, Safety Plan) and training certifications are also detailed.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document, titled "PERFORMANCE REQUIREMENTS SUMMARY," outlines the critical requirements for contract performance, establishes standards for perfect performance, defines acceptable quality levels (AQLs), and details the Government's methods for surveillance and payment deductions for non-performance.

• Lists contract requirements considered most critical to acceptable performance.

• Summarizes or establishes the standard for perfect performance for each required service.

• Establishes the maximum allowable degree of deviation from perfect performance (AQL) before contract performance is considered unsatisfactory.

• Explains the quality assurance methods the Government will use for surveillance.

• Shows the percentage of the monthly contract price that each required service represents.

• Defines procedures for reducing the Contractor's monthly payment for unsatisfactory performance.

• Random Sampling: Criteria derived from ANSI/ASQC Z1.4, based on lot size, sample size, and AQL. Deductions are assessed if the number of defects exceeds the acceptable level.

• Other Than Random Sampling: Criteria based on past performance or deemed acceptable by the Government. Deductions apply similarly.

• Phase-in Period: A larger error rate (AQL) is allowed for the first two months of performance.

• Specific Performance Objectives & Standards:

  • Proper Packing/Loading/Containerization: Max 3% of shipments incorrectly handled.
  • On-time Pickup/Delivery: Max 5% validated customer complaints for untimely pickup/delivery.
  • Documentation: 98% on-time return, 96% on-time pickup.
  • Invoicing: 98% error-free submission rate.
  • Facilities/Equipment: Less than three violations per quarter for inadequate facilities.
  • Government-Owned Containers (GOCs): Max 2% improperly protected, less than two failures per month to re-coup GOCs.
  • Premove Survey: Max 5% of total shipments with no premove.
  • Timely Notification to PPSO: Max 2% of total inbound shipments not reported on time.
  • Tonnage Requirements: Max 2% of shipments offered within 25,000 pound minimum refused.

Not explicitly detailed in this summary, but referenced as "this contract (not Option Periods)" and mentions "additional Fort Riley performance standards."

• Contract Discrepancy Reports (CDRs): Issued for non-performance, requiring written explanation, corrective actions, and prevention of recurrence.
• Payment Deductions: Amounts up to the percentage cost of the required service will be deducted for unsatisfactory performance.
• Government Rights: Government reserves rights under Inspection of Services (FAR 52.246-04) and Termination for Default (FAR 52.249-8) clauses. Deductions do not relieve the Contractor of full performance or prevent termination for default.
• Rework/Re-performance: Government reserves the right to require re-performance of defective or incomplete work.