Danville National Cemetery – National Shrine Project 809-NSP25-006

Amendment / Modification

• The purpose of this amendment is to change the Site Visit date and time.

• The new Site Visit date/time is May 14, 2026, at 11:00 am CST.

• Attendees are to meet at the Cemetery Administration Building.

• This amendment pertains to Solicitation Number 36C78626B0009.

• The amendment extends the offer submission deadline to May 12, 2026.

• Offerors must acknowledge receipt of this amendment prior to the specified hour and date.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the "Statement of Work" for the "Cemetery Section Renovation" project at Danville National Cemetery. The primary goal is to perform complete section renovations within the specified burial sections.

• Cemetery Section Renovation: Includes site surveying, preparing grading and headstone realignment plans, vegetation removal, grading, drainage, excavation, backfill, headstone identification/tagging, headstone handling, flat marker geogrid support system installation, headstone re-installation, headstone cleaning, turf renovation, and site restoration.

• Headstone Handling: Headstones and markers will NOT be physically removed from the gravesite. They will be raised, realigned, and reset in place.

• Turf Renovation: This component is scheduled between April 15 to June 30 for spring and August 15 to October 15 for fall.

• Headstone Alignment: Critical precision in alignment is required for headstones and markers, ensuring they are set and aligned vertically, horizontally, laterally, and diagonally within specified tolerances.

• Turf Establishment: Turf must be established before the winter season; bare ground is not acceptable during this time.

• Quality Control: A Quality Control Plan (QCP) is required, including inspection plans, records of inspections, methods for identifying and preventing deficiencies, and employee certifications.

• Period of Performance: Three Hundred and Sixty-Five (365) calendar days after receipt of Notice of Award.

• Location: Danville National Cemetery, 1900 E Main St, Danville, IL 61832.

• Contracting Officer's Representative (COR): Chris Roberts is the designated COR.

• Contractor Superintendent: Must have at least three years of experience in commercial service operations including surveying, excavation, and site construction.

• Work Hours: Typically 8:00 a.m. to 4:30 p.m., Monday through Friday, with specific restrictions around holidays.

• Submittals: Includes Work Plan, Schedule of Values, shop drawings, product data, and samples.

• Clean Up: Contractor is responsible for cleaning cemetery structures, headstones, monuments, and roadways, and removing all debris daily.

• Safety and Environmental Protection: Must comply with all applicable Federal, State, and County laws, ordinances, and EPA guidelines.

• Historic Preservation & Discovery of Remains: Procedures for handling potential discoveries of archeological resources or human remains are outlined.

• Restoration: All work must be completed and undamaged, with disturbed features restored to their original condition.

• Warranty: A one (1) year warranty on all work after Final Acceptance.

Form / Attachment / Pricing Sheet

This document is Attachment 9, titled "Contractor's Daily Log of Construction." It serves as a template for contractors to record daily activities and progress on a construction project. This log is intended for use by the Inspector Quality Assurance Representative (Q.A.R.).

• Project Information: Project Title, Location, Contractor Name/Address/Phone, Contractor's Site Manager details.
• Reporting Details: Report Number, Project Completion Percentage, Date, Contract Number, Contracting Officer, COR, Midwest District Project Managers.
• Weather Conditions: Temperature (Max/Min), Precipitation (24-hour total), Visibility, Wind Speed.
• Delays: Weather-related delays (affecting critical path), Official Weather Delay Dates.
• Workforce: Breakdown of personnel by trade (Project Manager, Site Manager, QC Manager, PM Assistant, Field Admin, Misc. Laborers, Field Engineer, Construction Mgr.).
• Equipment & Materials: Lists for equipment on site and materials delivered.
• Project Status: Sections for Project Comments, Deficiencies, Potential Causes for Delay, and Tests and Observation.
• Work Accomplished: Detailed breakdown of work completed by division (General Conditions, Existing Conditions, Earthwork, Exterior Improvements), including specific CSI MasterFormat numbers and titles.
• Meetings & Signatures: Space for Weekly Progress Meetings, Site Manager's Signature, and Supervisor's Initials.
• Photos: Indication for photo documentation.

This form is a required daily reporting tool for contractors performing construction work under this contract. Bidders should understand that meticulous daily record-keeping, as outlined in this log, will be a contractual requirement. It helps track progress, identify issues, and manage resources effectively throughout the project lifecycle.

Form / Attachment / Pricing Sheet

This document is Attachment 6, a Daily Headstone/Marker Raise & Realign Verification Survey form. It is used to document the re-verification of completed work on headstones and markers.

• Fields for Station Number, Date, Cemetery, and Cemetery Director.
• Instructions for the Cemetery Director/COR/Foreman/Work Leader/designee to perform a re-verification survey for all completed work.
• Requires the use of the original Burial Register Report and Gravesite Layout Map.
• Sections to list Sections and Headstones/Markers R&R, and any discrepancies/issues.
• Checkboxes for whether all discrepancies/issues were resolved and if the District Office Director and Contracting Officer were informed of unresolved issues.
• A certification statement to be signed by the COR/Director/Foreman/Work Leader/designee.
• Fields for the date and time completed for the daily verification.

This form outlines a specific verification process that may be required as part of the contract's performance. Bidders should understand this process and the associated documentation requirements for verifying headstone and marker work.

Solicitation / RFP / RFQ

This solicitation is for the "National Shrine Project" located at Danville National Cemetery. The North American Industry Classification System (NAICS) code is 238990, with a small business size standard of $45 million. The estimated magnitude of construction for this project is between $500,000 and $800,000. This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside in accordance with Public Law 109-461.

• Construction Services in accordance with the attached Statement of Work and solicitation documents.

• Contract Type: Firm-Fixed-Price (as indicated in L.4).

• Period of Performance: The contractor shall commence work within 10 calendar days after receiving notice to proceed and complete the work within 365 calendar days after receiving notice to proceed. The assumed notice to proceed date is 09-30-2026.

• Estimated Value: $500,000 - $800,000.

• Bid Submission: Via email to Shane.Hilts@va.gov. Subject line must read: 36C78626B0009_Shrine_Danville Contractor RFI(s).

• Bid Opening: Teleconference at 1-872-701-0185, Phone Conference ID: 906 835 425#.

• Bid Deadline: Specified in block thirteen (13)a of the SF 1442.

• Government Acceptance: Offers will be considered for 60 calendar days after the offer due date.

• Evaluation: Award will be made to the responsible bidder whose bid conforms to the solicitation and is most advantageous to the government, considering only price (FAR 52.214-19).

• This procurement is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside.

• Offerors must be certified SDVOSBs listed in the SBA certification database at the time of offer submission and award.

• A site visit is scheduled for May 14, 2026, at 10:00 am CST at the Danville National Cemetery Administration Building.

• Bidders must acknowledge all amendments.

• A bid guarantee (SF24) is required, not less than 20 percent of the bid price, not to exceed $3,000,000.00.

• Performance and payment bonds (SF25, SF25A) in the penal sum of 100% of the awarded contract amount are required within 10 calendar days after award.

Form / Attachment / Pricing Sheet

This document is a "CONTRACT PERFORMANCE & QUALITY ASSURANCE REPORT" form. It is used to document inspections and quality assurance checks performed on various contract tasks, including:

• Testing of compaction of subgrade, aggregate, and amended topsoil.
• Upright Headstone Reset, Realign, Backfill & Clean Headstones.
• Flat Marker Reset, Realign, Backfill & Clean Headstones.
• Turf Renovation by Sod.

• Location, Project Title, Contract No., Obligation No., COR, Contractor: Fields to identify the specific contract and project.
• Cemetery Section(s) Inspected, Date of Inspection: Details of the inspection.
• Inspection Frequency: Options for daily, weekly, random, or other.
• Description of Services Provided: Specifies the task being inspected.
• REQUIREMENT PER THE STATEMENT OF WORK: Lists the specific requirements for each task.
• *STATUS (Met / Did Not Meet): Checkboxes to indicate compliance.
• Testing of compaction details: Specific tests and frequencies for compaction.
• NCA Standard: Defines alignment and height requirements for headstones.
• Deficiency(s) / Corrective Action: Section to detail any non-compliance and required actions.
• Signatures: Fields for COR and Contractor signatures.

This form outlines the specific performance standards and quality assurance requirements that a contractor must meet for various cemetery maintenance and renovation tasks. Bidders should review these requirements to understand the expected quality of work and the inspection criteria that will be used to evaluate performance.

Form / Attachment / Pricing Sheet

This document contains "Exhibit E: Example Site Survey, Headstone Realignment and Grading Plans" for Section 2D of a National Cemetery project. It provides detailed site survey information, including headstone locations, elevations, and proposed grading plans.

• Site Survey: Depicts existing headstones (upright and flat), gravesite numbers, control monuments, trees, and drainage ditches within Section 2D.
• Headstone Realignment Layout: Shows dimensions and offsets for headstone realignment, noting shifts greater than 6 inches.
• Grading Plan: Illustrates existing and proposed contour lines, indicating elevation changes across the section.
• Section Data: Provides counts of upright and flat headstones, reserved areas, and total square footage for Section 2D.
• General Symbols and Linetypes: A legend defining various symbols and line types used in the plans.
• Survey Notes: Includes information on headstone shifting criteria and the datum used for elevations.

This exhibit is crucial for bidders to understand the existing site conditions, the scope of work related to headstone realignment and grading, and the specific layout of Section 2D. It informs the planning and execution of any related construction or maintenance activities.

Form / Attachment / Pricing Sheet

This document is a map of the Danville National Cemetery, detailing the layout and numbering of various sections for full casket and cremain gravesites. It serves as a reference for the location and organization of burial plots within the cemetery.

• The document displays a detailed map of the cemetery grounds, divided into numerous sections (e.g., Section 1, Section 2, Section A, Cremain Section F).
• Each section is further subdivided into individual gravesites, often indicated by numerical identifiers.
• A legend explains different burial details (A, B, C, D) and symbols used on the map.
• The map includes updated dates (August 2025 and August 2026) and indicates the updater.

This document is crucial for any bidder involved in services related to cemetery maintenance, groundskeeping, or any project requiring precise location identification of gravesites within the Danville National Cemetery. It provides the foundational spatial information necessary for planning and executing work within the specified areas.

Form / Attachment / Pricing Sheet

This document, "Exhibit B Headstone Setting Details," provides detailed technical drawings and specifications for the installation of headstones and flat markers. It is intended to guide contractors on the proper methods and materials for setting these markers in a cemetery environment.

• Flat Marker Installation: Details two options for setting flat markers, including the use of plastic marker support grids, amended topsoil, and compacted aggregate base. It specifies the finished grade relative to the marker and notes that marker thickness may vary, requiring adjustments to the support system.
• Upright Headstone Installation: Illustrates the installation of upright headstones, showing the use of a plastic marker support grid, amended topsoil, compacted aggregate backfill, and a compacted aggregate base. It also references the subgrade preparation.
• Materials: Specifies the use of "amended topsoil" (a blend of native and imported topsoil), "compacted crushed aggregate base," and "compacted 1/4" minus leveling aggregate."
• Dimensions: Provides typical dimensions for marker widths and depths, as well as the depth of the amended topsoil layer.

This exhibit is crucial for bidders to understand the specific installation requirements for headstones and flat markers. It directly impacts the labor, materials, and quality control needed for successful execution of related contract work. Bidders must review these details to accurately estimate costs and ensure compliance with the government's standards for cemetery marker placement.

Form / Attachment / Pricing Sheet

This document, Exhibit C, provides diagrams illustrating the process and layout for upright headstone realignment within a burial section. It serves as a visual guide for contractors performing this work.

• Figure 2: Plan View of Burial Section Realignment: Depicts the grid layout for headstones, including the placement of initial and subsequent keystones. It shows how string lines are used to align transverse directions, rows, and columns.
• Figure 3: Elevation View of Burial Section Realignment: Illustrates the vertical alignment of headstones in both flat and sloped sections. It shows the relationship between the realigned headstone, original location, and the existing topsoil surface.
• Keystones: The diagrams emphasize the role of keystones as reference points for alignment.
• Sloping Terrain: Notes that additional keystones may be required in sloping terrain for a smooth transition.
• Intermediate Headstones: Indicates that intermediate headstones are placed after the keystones are established.

This exhibit is crucial for bidders to understand the physical layout and alignment requirements for headstone realignment. It provides the necessary visual information to interpret the scope of work related to cemetery maintenance and restoration, impacting how proposals should be structured and executed.

Form / Attachment / Pricing Sheet

This document, titled "Exhibit D FLAT MARKER REALIGNMENT DIAGRAMS," provides visual guidance and technical specifications for the realignment of flat markers within a burial section. It serves as an attachment to a larger solicitation or project document, illustrating the methods and standards for marker placement.

• Plan View: Depicts the layout of flat markers, keystones, and string lines used for aligning rows and columns in both flat and sloped sections. It shows how "string lines" are utilized to ensure parallel alignment of rows and columns, with reference to the "top of FM" (flat marker).
• Elevation View: Illustrates the vertical alignment of realigned flat markers relative to the existing and projected topsoil surfaces. It differentiates between original marker locations (dashed lines) and realigned marker positions (solid lines), showing how markers are aligned parallel to the finish grade.
• Key Components: Identifies "Keystones" as reference points and "Flat Markers" as the objects being aligned. It also references "String Lines" used for both transverse (horizontal) and vertical alignment.

This exhibit is crucial for bidders to understand the precise physical layout and alignment requirements for flat markers. It details the geometric and positional standards that must be met during the cemetery section renovation. Bidders must review these diagrams to accurately estimate labor, materials, and time required for marker realignment and to ensure compliance with the specified standards.

Form / Attachment / Pricing Sheet

This document is Attachment 1, a "Work Summary & Progress Report" specifically for "Upright Headstone Raise & Realignment" tasks. It serves as a form for contractors to report on completed work and for government representatives (COR) to inspect and accept the services performed.

• Cemetery Location, Project Title, Contract No.: Fields to identify the specific project.
• Period Covered: Dates for which the report is being submitted.
• Contractor Information: Details about the contractor.
• Inspection / Acceptance Clause: Outlines the government's right to inspect and reject non-conforming services.
• Work Completed & Submitted for Acceptance: Detailed sections (numbered 1-6) outlining specific tasks and criteria for upright headstone work, including:
  • Choosing and setting section keystones.
  • Digging and preparing headstone sockets.
  • Ensuring headstones are uniform in height, plumb, and aligned.
  • Verifying headstones are firmly set.
  • Ensuring a neat, flowing transition between headstones and sections.
  • Cleaning headstones.
• Reporting Section: A space to report any circumstances that adversely affected work progress.
• Signatures: Fields for the Contractor and Cemetery Director/COR to sign, indicating completion and acknowledgment of receipt.

This form details the specific acceptance criteria and progress reporting requirements for headstone raise and realignment work. Bidders can use this to understand the quality standards, inspection process, and documentation expected for this type of service, which is crucial for accurately estimating costs and planning execution if awarded the contract.

Form / Attachment / Pricing Sheet

This document is a data sheet for recording details of herbicide applications. It is intended to be completed by the applicator to document the specifics of each herbicide treatment performed.

• Application Site: Details about the location, size, description, and surrounding conditions.
• Target Weed Species: Information on the primary and other weeds present, their severity, and any observed damage.
• Herbicides Used: Fields to record the formulation, rate, and total amount of herbicides applied, as well as any adjuvants and surfactants.
• Application Details: Records the date(s) of application, weather conditions (temperature, cloud cover, wind speed/direction, rain), equipment used and calibration, travel speed, and total application time.
• Notification: Space to list persons notified regarding the application.
• Follow Up: Fields to assess the effectiveness of the application, note beneficials present, and record any pest resurgence or injury to non-target plants/surfaces.
• Comments: A general section for additional remarks.
• Signature & Date: For official sign-off.

This form provides a template for documenting herbicide application activities. Bidders may be required to use this form to report on services performed under a contract, or it may serve as an example of the type of record-keeping expected for such services.

Form / Attachment / Pricing Sheet

This document is the Contractor's Employee Statement of Compliance. It requires employees working on the contract to acknowledge and agree to specific standards of conduct and procedures related to cemetery grounds, remains, headstones, and markers.

• Employee Name, Position/Title, and Date.
• A section for new employees or annual confirmation.
• A detailed list of compliance statements regarding:
  • Awareness and care for remains and headstones.
  • Prohibitions against walking, standing, leaning, sitting, or driving on headstones/markers.
  • Proper handling and storage of removed headstones and markers using approved methods and tools.
  • Notification procedures for incidents, emergencies, or disasters involving remains.
• Signature block for employee acknowledgment.
• Deadline for returning the statement (November 1 or after NTP for annual confirmations).

This form indicates a requirement for all contractor personnel to adhere to strict protocols for maintaining the sanctity and appearance of National Cemeteries. Bidders should understand that personnel training and compliance with these detailed procedures will be a critical aspect of contract performance. It highlights the sensitive nature of the work and the high standards expected for respecting veterans' final resting places.

Form / Attachment / Pricing Sheet

This document is Attachment 2, a "Work Summary & Progress Report" specifically for "Flat Marker Raise & Realignment" projects. It is used by the contractor to report on work completed and submitted for acceptance, and by the Government (Cemetery Director/COR) to acknowledge receipt. It is explicitly stated that this form is NOT to be used as an invoice.

The form requires information on:

• Cemetery Location
• Project Title (e.g., National Shrine Project)
• Period Covered (From/To)
• Contractor Name
• Specific work items under "Options 2, 3, 4 and 5", including:
  • Compaction Testing (number of tests)
  • Flat Granite Marker Setting, Alignment & Backfill (number of markers/sections)
  • Soil Compaction Testing (number of tests)
  • Base Compaction Testing (number of tests)
  • R&R Flat Marker Headstones (number of markers)
  • Clean Flat Markers (number of markers cleaned)
  • Agricultural Soil Testing and Recommendations (number of soil tests)
  • Turf Renovation (square feet)
• A section to report circumstances adversely affecting work progress.
• Signature blocks for the Contractor and the Cemetery Director/COR.

This form outlines the specific metrics and activities that will be tracked and reported on for the "Flat Marker Raise and Re-alignment" work. Bidders should review these items to understand the expected deliverables, quantities, and reporting requirements associated with this type of work, which will be crucial for developing accurate proposals and understanding contract performance expectations.

Form / Attachment / Pricing Sheet

This document is Attachment 5, an "Initial Headstone/Marker Raise & Realign Verification Survey" form. It is designed to be completed by the Contracting Officer's Representative (COR) or designated personnel (Cemetery Director, Foreman, Work Leader) before any work begins on the opportunity.

• Fields for Station Number, Cemetery, Cemetery Director, and Contracting Officers Representative.
• Instructions detailing that an initial survey of all headstones/markers within the scope of work (SOW) must be conducted using the Burial Register Report and Gravesite Layout Map.
• A section to identify if any discrepancies or issues were found and the date.
• A section to certify that all discrepancies/issues have been resolved and the date.
• A signature line for the COR/Director/Foreman/Work Leader/designee and the date.
• A requirement for a Daily Headstone/Marker R&R Verification Survey to be completed by the end of each workday, using the same documentation.

This form outlines a critical verification process that must be followed as part of the work. Bidders should understand that this survey and its associated documentation (Burial Register Report, Gravesite Layout Map) are integral to the project's execution and quality control. The successful bidder will likely be responsible for ensuring this process is adhered to or may be involved in its completion.

Form / Attachment / Pricing Sheet

This document is Attachment 4, the Contract Discrepancy Report (CDR). It is a form used to formally document and track discrepancies or problems encountered during contract performance. It outlines the process for reporting, responding to, and resolving these issues.

• Contract Information: Contract Number, Report Number, To/From fields.
• Dates: Preparation, Return by Contractor, Action Complete.
• Discrepancy/Problem Description: Detailed explanation, with reference to PWS Directive and option to attach additional sheets.
• Signatures: Contracting Officer or COR, Contractor Representative.
• Contractor Response: Section for detailing cause, corrective action, and prevention of recurrence.
• Government Evaluation: Space for acceptance, partial acceptance, or reflection.
• Government Actions: Options for reduced payment, cure notice, show cause, or other actions.
• Close Out: Fields for Contractor Notified, COR, and CO signatures and dates.

While this is a form for tracking issues after a contract is awarded, understanding its existence and purpose can inform bidders about the formal mechanisms in place for contract administration and issue resolution. It highlights the importance of adherence to contract terms and the PWS, as deviations will be formally documented and addressed.

Sources Sought Notice

This document is a Sources Sought Notice (SSN) / Request for Information (RFI) for the Fort Snelling National Cemetery – National Shrine Project. The Department of Veterans Affairs (VA) / National Cemetery Administration (NCA) is seeking information to determine the capability and interest of qualified Service-Disabled Veteran-Owned Small Businesses (SDVOSB) to perform full section renovation at Fort Snelling National Cemetery. This notice is for information and planning purposes only and does not constitute a solicitation. The Government is seeking to identify SDVOSB firms capable of performing the requirements detailed below to help refine its acquisition strategy.

The anticipated scope of work includes:

• Professional Surveying & Plans: Licensed land surveyor to conduct headstone/topographic surveys, prepare grading plans, and headstone realignment plans. Stake temporary/permanent control markers.

• Headstone/Marker Activities: Raise, reset, and realign headstones and markers, ensuring alignment with string lines/markers. Daily verification against the Burial Register. Headstones/markers are NOT to be removed from gravesites during the project.

• Flat Marker Support System: Install HDPE geogrid tray system for nursery west "MarkerGrid" or equivalent, with compacted 3/4" minus aggregate base and 1/4" minus leveling sand.

• Earthwork & Grading: Vegetation removal, excavation/backfill, subgrade prep and amendment (gypsum, organic matter), import and compact topsoil, achieve positive drainage, and smooth transitions.

• Turf Renovation: Kill/remove existing vegetation, install certified sod (TPI guidelines, NTEP ≥ 3.5 for cultivars), 30-day establishment, mowing and fertilization per SOW, and one-year warranty.

• Headstone Cleaning: Use NCA-approved biological cleaners.

• Quality Control & Reporting: Contractor QCP, daily logs, weekly progress schedules/reports, Government QA inspections, corrective actions, and warranty.

• Sections in Base Bid: 30 (Crypt), 31 (Crypt), 33 (Cremains), and 2 (Casket) – with approximate headstone counts and turf areas.

• Period of Performance: 365 calendar days from Notice of Award. Seasonal turf windows: Spring April 15-June 30 and Fall August 15-October 15. Turf must be established prior to winter; bare ground is not acceptable.

• Requested Information: Interested SDVOSB firms should submit a concise capability statement (PDF, ≤10 pages) including:

  • Company Profile (Name, address, UEI, CAGE, primary POC & email/phone, confirmation of SDVOSB VetCert).
  • Relevant Experience (5 projects in last 5 years performing NCA cemetery Raise & Realign, geogrid-based flat marker support, headstone cleaning, earthwork/grading, and large-scale sod/turf renovation).
  • Key Personnel & Licensing (Licensed land surveyor, Minnesota state license, safety officer, agronomist/turf specialist).
  • Equipment & Methods (Track-type equipment, sampling/compaction equipment, ASTM standards, geogrid, irrigation protection/restoration, dust/spill/fire controls).
  • Testing & Quality (Identify testing laboratory, NVI/AP/ASTM requirements, outline QCP, density testing plan, reporting cadence, corrective action approach).
  • Schedule & Phasing (Narrative confirming ability to complete within 365 days, funeral/ceremony avoidance, minimal disruption).
  • NAICS/PSC & Size (Indicate applicable NAICS/PSC and how firm's limitations under chosen NAICS, and proposed subcontractors).
  • Bonding & Capacity (Indicate bonding capacity and available workforce/equipment).
  • Comments on Draft Scope (Identify risks, innovations, suggestions).

• Response Due: March 16, 2026, 10:00 AM CT.

• Submission: Submit via email to Shane.Hills@va.gov.

• Set-Aside: 100% Service-Disabled Veteran-Owned Small Business (SDVOSB).

• Eligibility: Respondents must indicate whether they hold current SBA Veteran Small Business Certification (VetCert) under 13 CFR Part 128 and can comply with VA/NCA SDVOSB participation requirements.

• This is a Sources Sought Notice only; it is not a request for proposals.

• Do not submit bids or proposals.

• The Government will not pay for any information or administrative costs incurred in response to this notice.

• The Government reserves the right to use information provided in developing a future solicitation strategy.