Forum Consor tAlert III Secondary Crash Network

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to provide Maxwell AFB with a redundant backup for the existing Forum Alert III Secondary Crash Network System. This backup is intended to augment the ability of Maxwell AFB First Responders to react to airfield emergencies, in accordance with the attached Statement of Requirement (SOR).

• CLIN 0001: Redundant Secondary Crash Notification System (Quantity: 1)

• CLIN 0002: Installation (Quantity: 1)

• All products/licenses must be new; used/refurbished items will not be accepted.

• Offerors must submit quotes for brand name items with specified part numbers as outlined in the Statement of Requirement.

• A Firm Fixed Priced Award will be made.

• The procurement will be awarded under FAR Part 13 Simplified Acquisition Procedures.

• Funds are not presently available; no award will be made until funds are available.

• This is a "Open Market" solicitation; GSA or GWAC quotes will not be considered.

• This requirement is solicited as a 100% Small Business Set-Aside.

• Quotes must be submitted in writing via email by Friday, February 13, 2025, at 1:00 PM CST.

• Offerors must be registered and active in the DoD Systems for Award Management (SAM) database at the time of quotation submission to be eligible for award.

• Award will be made to the lowest priced offeror that meets minimum criteria (Acceptable rating).

• Quotes will be evaluated for product requirements and price.

• Offerors agree to hold prices firm for 30 calendar days from the date specified for receipt of offers.

• 100% Small Business Set-Aside.

• Attachment 1: Statement of Requirement (SOR)

• Attachment 2: Clauses and Provisions

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a redundant backup for the Forum Alert III Secondary Crash Network System at Maxwell AFB, AL, to ensure continued emergency operations and support for First Responders in the event of a failure of the current system. This system is mandated by the Air Force and Federal Aviation Administration.

Procurement, installation, and sustainment of a Redundant Secondary Crash Network System. Key items include:

• ConsortAlert Servers (Primary and Secondary)

• Rack Mount UPS and PDU

• Fiber Switches and Network Switches

• SCN Emergency Phones, Local Consoles, and System Consoles

• Expandability for a Voice Recorder

• Initial Three-Year Warranty

• Installation and Training (3-5 days, On Site)

• System must meet DAFMAN 13-204 Vol 2 requirements.

• Must meet Federal Aviation Administration (FAA) requirements for Airfield Operations.

• Must support Multiline Call Recording.

• Must support selective single and mass station calling.

• Must support Fiber Infrastructure (provided by Maxwell AFB).

• Must be able to initiate Sirens, Strobes, and Bay Doors for visual/audio indicators.

• Must include a module for key interfaces and functions to end equipment (PA/Radio, Audio entry Point, VOX).

• System must be completely independent from the Telephone Communications Switch and Maxwell AFB Network.

• Installation/Training: 3-5 days, On Site, Scheduled in Advance.

• Delivery: F.O.B. Destination to Maxwell AFB, AL.

• Contractor Responsibilities include Project Management, Design, Fabrication, Installation, Configuration, Migration, Testing, and Operationalization.

• Contractors are encouraged to conduct independent configuration surveys prior to bidding.

• A Project Completion Test Plan is required 30 days before contract start.

• Submittal sheets for all material, hardware, and software are required 10 days prior to project start.

• All new Information Technology Services (ITS) equipment and cabling must be ITS standard products from a reputable manufacturer; no refurbished, reconditioned, remanufactured, or 'gray' items accepted.

• All work must be performed by Authorized Technicians.

• Support: 24x7 Telephone, with Onsite within 48 hours.

• All new equipment must be Forward/Upward Compatible.

• Equipment and parts must be Trade Agreement Act (TAA) Compliant and JELA eligible.

• Security requirements include contractor notification, base identification and vehicle passes, and compliance with traffic laws and controlled/restricted area access policies.