Forward Hadronic Calorimeter Absorber Structures

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the technical specifications for the FHCAL, specifically concerning materials and compliance standards for RFP 457842.

• Paragraph 3.2 - Materials (AISI 1020 Steel):
  • The required specifications in Para 3.3 apply only to Plate thicknesses, not the 14 Ga (0.0747") material.
  • Magnetic Permeability testing for Grade 1020 steel is not standard and is costly ($2400 per test, 4 samples per heat lot), with results provided "For Information Only".
  • The SOW and Specification documents are being revised based on this feedback.
• Paragraph 3.3 - Code/Standard Compliance:
  • ASTM A6 does not apply to 14 ga sheet; ASTM A1011 (hot rolled) or ASTM A1008 (cold rolled) should be used instead.
  • ASTM A773 (Magnetic Permeability) testing requires samples to be evenly spaced across sheets and can be arranged through third-party facilities.
  • For ASTM B733 (Nickel-Phosphorus Coatings), plating ideally uses the threaded holes; secondary coating is not necessary, and thickness testing can be done on samples.
  • ASTM A830 applies to Grade 1020 plate but not the 14ga 1020 sheet.
• Paragraph 4.1.2.1 Acceptance Tests:
  • Magnetic permeability samples should be spaced out across the heat and not be too close to each other.

This Q&A document indicates that the SOW and Specification documents are being revised, which may impact the requirements and details of the solicitation. Bidders should refer to updated documents for definitive specifications.

Form / Attachment / Pricing Sheet

This document, "Attachment A - BSA General Terms and Conditions for Non-Commercial Items Rev 23 (May 2025)", outlines the standard terms and conditions that apply to non-commercial products procured by Brookhaven Science Associates, LLC (BSA) at Brookhaven National Laboratory. It serves as a foundational document for agreements, defining the rights and obligations of both BSA and the contractor.

• Definitions: Clarifies key terms used throughout the agreement.
• Order of Precedence: Establishes the hierarchy of documents in case of inconsistencies.
• Contractual Obligations: Covers acceptance, survivability, complete agreement, and unauthorized obligations.
• Workplace Policy: Details requirements for a respectful workplace at Brookhaven National Laboratory.
• Reporting: Outlines procedures for reporting environmental, safety, health, and technical concerns.
• Disputes and Waivers: Defines processes for dispute resolution and waiving rights.
• Performance and Termination: Addresses excusable delays, termination for convenience, and termination for default.
• Payment and Changes: Specifies payment terms and procedures for making changes to the agreement.
• Inspection and Acceptance: Details BSA's rights to inspect and accept goods and services.
• Taxes: Clarifies tax applicability and BSA's exemption status.
• Title and Risk of Loss: Defines when title and risk of loss transfer.
• Warranty: Outlines the contractor's warranty obligations.
• Compliance: Mandates compliance with all applicable laws, regulations, and specific requirements like IPv6 for IT and hazardous materials.
• Indemnification: Covers patent, copyright, and defective cost/pricing data indemnities.
• Incorporated Clauses: Lists numerous FAR and DEAR clauses incorporated by reference, covering a wide range of topics including cybersecurity, small business, labor standards, and more.

This document is critical for any bidder responding to an opportunity that references these terms and conditions. It establishes the legal framework, operational requirements, and compliance obligations for the contract. Bidders must review these terms to understand their responsibilities regarding performance, payment, legal compliance, intellectual property, and dispute resolution. Failure to comply with these terms can lead to default, termination, or other contractual remedies. The extensive list of incorporated clauses highlights the complexity and breadth of regulatory requirements that will govern the contract.

Solicitation / RFP / RFQ

This solicitation (RFP No. 457842) is issued by Brookhaven Science Associates, LLC (BSA) on behalf of the U.S. Department of Energy (DOE) for the manufacturing and testing of longitudinally segmented forward hadronic calorimeter (LFHCAL) steel absorber modules. These modules are a component of the Electron-Ion Collider (EIC) General Purpose detector. The LFHCAL is an Iron-Scintillator sampling sandwich calorimeter designed to measure highly energetic particle jets with high energy resolution.

• Manufacturing and testing of 650 8M modules and an optional 416 8M modules and 72 4M modules for the LFHCAL.

• Modules are constructed from 16 mm thick steel plates alternated with 4 mm thick scintillator plates, approximately 1.32 meters in depth.

• Steel plates are magnetic carbon steel and are electron-beam welded and nickel-plated.

• Offerors must comply with the draft Statement of Work (SOW) and referenced Specifications.

• Contract type is not explicitly stated, but it is a "Best Value" procurement.

• Period of performance and estimated value are not stated in this document.

• Proposals are due by March 11, 2026.

• Award is estimated for June 1, 2026.

• Proposals must be submitted electronically via email as two separate volumes: Technical Proposal (Volume 1) and Business Proposal (Volume 2, including pricing).

• Evaluation will be based on a "Best Value" trade-off process, considering technical factors (Design and Technical Capabilities, Prior Experience, Manufacturing Capabilities, Quality Assurance) and price. Technical factors are more important than price.

• Offerors must achieve a minimum of 60% of the total points to be considered technically responsive.

• No specific set-aside is mentioned.

• Offerors must be registered in the System for Award Management (SAM.gov).

• Questions are due by February 24, 2026.

• Proposals must remain firm for 120 days after the due date.

• BSA reserves the right to conduct pre-selection site visits, fact-finding discussions, and/or negotiate with offerors.

Solicitation / RFP / RFQ

This document is a contract between Brookhaven Science Associates (BSA) and a contractor for the manufacture and testing of Absorber Steel Structure modules. It is issued under a Prime Contract with the U.S. Department of Energy (DOE).

• Manufacture and test Absorber Steel Structure modules.

• Adherence to attached documents: Statement of Work (SOW), Technical Specification, and Drawings.

• Deliverables include:

  • Program Plan
  • Manufacturing/Inspection/Test Plan
  • Acceptance Test Procedure (ATP)
  • (5) Pre-Production Units and End Item Documentation
  • Delivery of 645 8M modules and End Item Documentation
  • Option 1: Delivery of 200 8M modules and End Item Documentation
  • Option 2: Delivery of 216 8M modules and 72 4M modules, and End Item Documentation.

• Contract Type: Firm Fixed Price

• Overall Value Amount: TBD (U.S. Dollars)

• Period of Performance: Effective upon execution, with two additional option periods exercisable at BSA's discretion.

  • Option 1: Up to 200 8M modules within 52 weeks, 26-week performance period.
  • Option 2: Up to 216 8M and 72 4M modules within 104 weeks, 52-week performance period.

• Total Contract Value (base + options) not to exceed $XXXXXX.

• Payment is milestone-based upon receipt and approval of certified invoices.

• Payment terms are Net 10.

• Invoices to be directed to BSA's Accounts Payable Department.

• Electronic invoice submittal preferred.

• Not specified in this document.

• Freight terms are FOB Oak Ridge National Laboratory or DAP Oak Ridge National Laboratory.

• Specific labeling, packing, and notification requirements for shipments are detailed.

• Ocean shipments require completion of the 10+2 REQUIREMENTS Form 72 hours prior to vessel departure.

• Authorized representatives for BSA and the Contractor are listed, including contact information for Mark Bryan (BSA's Contractual Representative).

• The contract incorporates BSA's General Terms and Conditions for Non-Commercial Items.

Form / Attachment / Pricing Sheet

This document, AMS-FORM-050, is an "Annual Representations & Certifications" form required by Brookhaven National Laboratory (BNL/BSA). It is used to gather essential registration data, representations, and certifications from offerors who provide or intend to provide goods or services in support of U.S. Government (USG) contracts.

• Section A.1: Business Information: Collects basic business details including name, address, contact information, Unique Entity Identifier (UEI) from SAM.gov, and NAICS code. It also captures physical and performance location addresses.
• Section A.2: Applicable Only to Small Business Offerors: Contains representations and certifications specifically for small businesses, including various subcategories (Woman-Owned, Service-Disabled Veteran-Owned, HUBZone, etc.) and references to FAR 52.219-1.
• Section B: Additional Representations and Certifications: Includes clauses related to:
  • FAR 52.203-11: Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions.
  • FAR 52.204-10: Reporting Executive Compensation and First-Tier Subcontract Awards.
  • FAR 52.209-5: Certification Regarding Responsibility Matters.
  • FAR 52.209-7: Information Regarding Responsibility Matters.
  • FAR 52.222-22: Previous Contracts and Compliance Reports.
  • FAR 52.222-25: Affirmative Action Compliance.
  • Government Property Certification.
  • FAR 52.225-1 & 52.225-9: Buy American Supplies and Construction Materials.
• Section C: Authorized Signature of Offeror: Requires the offeror's authorized representative to certify the accuracy of the information provided.

This form is critical for any vendor seeking to do business with BNL/BSA under USG contracts. Bidders must accurately complete all applicable sections to be considered eligible. Failure to provide accurate information or complete the form as required may result in the offeror being deemed non-responsible or ineligible for award. The form ensures compliance with various federal regulations and procurement requirements.

Form / Attachment / Pricing Sheet

This document is the AMS Form 043, Proposal Pricing Sheet, for the Brookhaven National Laboratory. It is used by potential bidders to submit their pricing for the solicitation.

• Fields for Base Award (8M Modules Unit Price and Total Price).
• Fields for Option 1 (200 8M Modules Unit Price and Total Price).
• Fields for Option 2 (216 8M Unit Price and 72 4M Modules Unit Price, and Total Price).
• Requires UEI number from SAM.gov.
• Requires Country of origin.
• Specifies that prices shall remain firm for 120 days.
• States terms of delivery are FOB Destination and payment terms are Net 10 Days.
• Includes signature block for company representative to acknowledge agreement with BSA's requirements, terms, conditions, and delivery schedule.

Bidders must complete and submit this form with their proposal, providing detailed pricing for the base award and any options. It is a critical component for proposal evaluation and contract award.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) outlines the responsibilities and obligations for the procurement of the Absorber Structure for the Longitudinally segmented Forward Hadronic Calorimeter (LFHCal) of the Electron-Ion Collider (EIC) General Purpose detector.

• Procurement of absorber structures for the LFHCal, which is part of the EIC detector at Brookhaven National Laboratory (BNL).

• The LFHCal is an Iron-Scintillator sampling sandwich calorimeter.

• The scope includes an initial five (5) pre-production steel absorber modules of type 8M.

• Follow-on production of 645 8M modules is contingent on the acceptance of the pre-production units.

• Options exist for an additional 416 8M modules and 72 4M modules.

• Modules are constructed from magnetic carbon steel plates and are electron-beam welded.

• Contractor must furnish all equipment, materials, tools, facilities, and labor to meet technical specifications (EIC-DET-SPC-021) and other referenced documents.

• Modules must meet performance parameters and criteria.

• Acceptance Test Procedures (ATP) must be provided and approved by BSA.

• Site acceptance testing at ORNL will include complete characterization.

• Quality Assurance system must meet ISO-9001 standards.

• The EIC detector is to be built in the EIC interaction region IP-6.

• Assembly and installation are planned for IP-6 in 2029.

• Specific delivery dates for pre-production and production units are detailed in Section 6 (Schedule).

• Contractor must have effective storage and age control for materials.

• Detailed analysis requirements for dimensions and assembly.

• Approval to proceed is required after first article module testing at ORNL.

• Manufacturing, inspection, and test requirements must adhere to geometric tolerances and material specifications.

• Program Plan, Manufacturing/Inspection/Test Plan, and Progress Communications are required within four weeks of contract award.

• Monthly performance reporting is required.

• BSA reserves the right to designate "witness" points for manufacturing, inspection, and testing.

• Documentation requirements include electronic and physical copies of various reports, travelers, and certificates.

• Contractor must maintain a failure reporting, analysis, and corrective action system.

• Value engineering recommendations are encouraged.

Form / Attachment / Pricing Sheet

This document is a technical specification that defines the requirements for the Absorber Structure of the longitudinally segmented Forward Hadronic Calorimeter (LFHCal) for the Electron-Ion Collider (EIC) at Brookhaven National Laboratory (BNL).

• Scope: Details the technical requirements for the absorber structure.
• Background: Provides context on the EIC project and the role of the LFHCal.
• Requirements: Outlines technical/performance characteristics, materials, code/standard compliance, environment/safety, packaging/shipping, and storage.
• Materials: Specifies AISI 1020 carbon steel for most components and AISI 304 stainless steel for PCB side covers and tower brackets. Details material composition, magnetic permeability, and coating requirements (nickel-plating).
• Applicable Documents: Lists engineering drawings (EPC-FWD-HCL-DET-ASM-100 and EPC-FWD-HCL-DET-ASM-200) that provide component orientations, dimensions, and tolerances.
• Verification: Describes pre-production tests (First Article) and acceptance tests to be performed by the contractor and at BNL.

This specification is crucial for potential bidders as it details the exact technical requirements, material specifications, and quality control measures for the Forward Hadronic Calorimeter Absorber Structure. It outlines the expected materials, dimensions, manufacturing processes (e.g., electron-beam welding, nickel-plating), and testing procedures that must be adhered to. Understanding these requirements is essential for preparing accurate proposals and ensuring compliance with the project's technical standards.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings for various components of the "8M TOWER BODY ASSEMBLY" for the ePIC - Electron-Proton/Ion Collider project. It provides the necessary specifications for manufacturing and assembly.

• Assembly Drawing (EPC-FWD-HCL-DET-ASM-100): Outlines the overall assembly, including notes on welding procedures, material certifications, and quality verification requirements. It lists all component parts with their respective part numbers, quantities, materials, and descriptions.
• Component Drawings: Detailed drawings for individual parts such as:
  • Front Plate (EPC-FWD-HCL-DET-PRT-101)
  • Back Plate (EPC-FWD-HCL-DET-PRT-102)
  • Top Plate (EPC-FWD-HCL-DET-PRT-103)
  • Bottom Plate (EPC-FWD-HCL-DET-PRT-104)
  • PCB Side Cover (EPC-FWD-HCL-DET-PRT-105)
  • Absorber Plate (EPC-FWD-HCL-DET-PRT-106)
  • Absorber Plate, Tapped (EPC-FWD-HCL-DET-PRT-107)
• Each drawing includes dimensions, tolerances, material specifications (primarily AISI 1020 Carbon Steel and AISI 304 Stainless Steel), welding details, and quality verification requirements.

Bidders intending to manufacture or supply components for this assembly must adhere strictly to the specifications, dimensions, tolerances, materials, and quality requirements detailed in these drawings. The drawings are critical for accurate quoting, manufacturing, and quality assurance. Bidders are cautioned that these drawings are for information only and are to be returned upon request.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings for various components of the "4M TOWER BODY ASSEMBLY" (Part Number EPC-FWD-HCL-DET-ASM-200). It serves as a technical specification for the fabrication and assembly of these parts.

• Assembly Drawing (Page 1): Provides an overview of the entire assembly, including an expanded view and a bill of materials listing individual components (Front Plate, Back Plate, Top Plate, Absorber Plates, PCB Side Cover, Bottom Plate, Set Screws, and Low SHCS).
• Individual Component Drawings (Pages 2-8): Detailed drawings for each component, specifying dimensions, tolerances, materials (primarily AISI 1020 Carbon Steel and AISI 304 Stainless Steel), and manufacturing notes (e.g., welding procedures, plating requirements).
• Manufacturing and Quality Requirements: Includes notes on welding details (e.g., E-beam welding, staggered stitch welding), post-welding processes, plating specifications (Electroless Nickel Plate per ASTM B733), and general quality verification requirements (e.g., material certifications, dimensional reports, visual inspections per AWS D1.1/D1.1M - 2010).

Bidders must review these drawings to understand the precise specifications for each component and the overall assembly. This includes material requirements, dimensional tolerances, and manufacturing processes such as welding and plating. These details are critical for accurate cost estimation, production planning, and ensuring compliance with the technical requirements of the opportunity.

Form / Attachment / Pricing Sheet

This document, "SUPPLIER QUALITY ASSURANCE REQUIREMENTS (BNL-QA-101)", outlines the quality assurance requirements that suppliers must adhere to when specified in procurement documentation by Brookhaven Science Associates (BSA). It serves as a critical attachment to purchase orders, contracts, RFPs, or RFQs, ensuring that suppliers meet BSA's quality standards.

• General Requirements (Section 3.0): Covers essential quality system requirements, including supplier's quality system certification (ISO 9001), assessment by the buyer, responsibility for subcontractors and conformance, protection of material and equipment, and requirements for measuring and test equipment calibration.
• Specific Requirements (Section 4.0): Details special quality requirements that are applicable only when specifically invoked in the procurement documentation. This includes requirements for quality assurance programs, configuration control, process sheets, manufacturing/inspection/test plans, witness points, special processes, end-item documentation packages, and various specific equipment standards (e.g., hoisting & rigging, powered industrial trucks, aerial devices).
• Definitions: Provides clear definitions for terms such as "Procurement documentation," "Buyer," "Supplier," and "article or item."

This document is highly relevant to potential bidders as it defines the mandatory quality assurance standards and processes they must comply with if awarded a contract or purchase order. Bidders must review these requirements carefully to ensure they can meet them, as failure to comply can impact proposal evaluation and contract performance. It highlights the importance of having a robust quality management system, adherence to specific industry standards, and meticulous documentation practices.

Form / Attachment / Pricing Sheet

This document, "Attachment A - BSA General Terms and Conditions for Non-Commercial Items Rev 23", outlines the standard terms and conditions that apply to non-commercial products procured by Brookhaven Science Associates (BSA) at Brookhaven National Laboratory. It serves as a foundational document for agreements, detailing the rights and responsibilities of both BSA and the contractor.

This document is a comprehensive list of articles covering various aspects of a contract, including:

• Definitions of key terms (Agreement, BSA, Contractor, Government, etc.)
• Order of Precedence for contract documents
• Acceptance of Agreement and Survivability
• Complete Agreement and Unauthorized Obligations
• Policies on Respectful Workplace, Environmental, Safety, Health, and Technical Concerns
• Assignment, Disputes, and Notice Regarding Late Performance
• Waiver, New Materials, Hazardous Materials, and Excusable Delays
• Termination for Convenience and Default
• Payment terms (Net 30 days)
• Changes to the Agreement scope, performance, or place
• Inspection and Acceptance procedures
• Taxes (BSA is exempt from NY State and local sales/use taxes)
• Title and Risk of Loss
• Warranty terms (one year or manufacturer's warranty, whichever is longer)
• Limitation of Liability and Compliance with Laws
• Specific clauses related to Information Technology (IPv6), Patents, Copyrights, and Suspect/Counterfeit Items
• Applicable Law (Federal common law of government contracts)
• Suspension of Work, Bankruptcy, and specific Acts (Walsh-Healy)
• Indemnities (Intellectual Property, Defective Cost/Pricing Data)
• Whistleblower Protection, Press Releases, and Executive Compensation Reporting
• Clauses incorporated by reference (FAR and DEAR clauses)

This document is critical for any bidder responding to an opportunity that references these General Terms and Conditions. It establishes the legal framework, operational requirements, and compliance obligations for the contract. Bidders must review these terms to understand their contractual responsibilities, potential liabilities, payment schedules, and reporting requirements. Key areas of focus for bidders include dispute resolution, termination clauses, warranty obligations, and compliance with all applicable laws and regulations. Understanding these terms is essential for accurate proposal development and successful contract performance.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings for various components of the 4M Tower Body Assembly for the ePIC (Electron-Proton/Ion Collider) project. It provides specifications for individual parts, including dimensions, materials, tolerances, and manufacturing notes.

• Assembly Drawing (EPC-FWD-HCL-DET-ASM-200): Outlines the overall assembly and references individual component drawings.
• Component Drawings: Detailed specifications for:
  • Front Plate (EPC-FWD-HCL-DET-PRT-201)
  • Back Plate (EPC-FWD-HCL-DET-PRT-202)
  • Top Plate (EPC-FWD-HCL-DET-PRT-203)
  • Bottom Plate (EPC-FWD-HCL-DET-PRT-204)
  • PCB Side Cover (EPC-FWD-HCL-DET-PRT-205)
  • Absorber Plates (EPC-FWD-HCL-DET-PRT-206 and EPC-FWD-HCL-DET-PRT-207)
• Materials: Primarily AISI 1020 Carbon Steel, with one component in AISI 304 Stainless Steel.
• Manufacturing Notes: Includes details on welding procedures (E-beam welding), plating (Electroless Nickel), tolerances (ASME Y14.5 - 2018), and quality verification requirements (e.g., Material Mill Test Report, Dimensional Report).

This document is critical for any bidder involved in manufacturing, fabricating, or supplying components for the 4M Tower Body Assembly. It defines the precise specifications, materials, and quality standards required for each part, directly impacting manufacturing processes, cost estimations, and quality control measures. Bidders must carefully review these drawings to ensure compliance with all specified requirements.

Form / Attachment / Pricing Sheet

This document contains detailed engineering drawings and specifications for various components of the "8M TOWER BODY ASSEMBLY" (Part Number: EPC-FWD-HCL-DET-ASM-100). It serves as a technical reference for manufacturing and assembly.

• Assembly Drawing (Page 1): Provides an overview of the entire assembly, including notes on component orientation, welding procedures (E-beam welding specified), material requirements, and overall dimensions.
• Individual Component Drawings (Pages 2-8): Detailed drawings for specific parts including:
  • Front Plate (EPC-FWD-HCL-DET-PRT-101)
  • Back Plate (EPC-FWD-HCL-DET-PRT-102)
  • Top Plate (EPC-FWD-HCL-DET-PRT-103)
  • Bottom Plate (EPC-FWD-HCL-DET-PRT-104)
  • PCB Side Cover (EPC-FWD-HCL-DET-PRT-105)
  • Absorber Plate (EPC-FWD-HCL-DET-PRT-106)
  • Absorber Plate, Tapped (EPC-FWD-HCL-DET-PRT-107)
• Materials: Specifies materials such as AISI 1020 Carbon Steel and AISI 304 Stainless Steel.
• Tolerances and Specifications: Includes detailed dimensional tolerances, surface finish requirements, welding standards (AWS D1.1/D1.1M - 2010), and plating specifications (Electroless Nickel Plate per ASTM B733).
• Quality Verification: Lists required quality documentation such as Material Mill Test Reports, Dimensional Reports, and Weld Inspection Reports.

Bidders responding to an opportunity requiring the fabrication or supply of this assembly or its components must use these drawings to understand the precise specifications, materials, dimensions, and quality requirements. This document is critical for accurate quoting and manufacturing.

Form / Attachment / Pricing Sheet

This document is a technical specification for the Forward Hadronic Calorimeter Absorber Structure for the Electron-Ion Collider (EIC) at Brookhaven National Laboratory. It details the technical requirements for the design, materials, and verification of the absorber structure.

• Scope: Defines technical requirements for the absorber structure, including its background and role in the EIC detector.
• Applicable Documents: Lists related specifications and engineering drawings.
• Requirements:
  • Technical/Performance Characteristics: Refer to engineering drawings for details.
  • Materials: Specifies AISI 1020 carbon steel for most components and AISI 304 stainless steel for PCB side covers and tower brackets. Details material composition, yield strength, tensile strength, and magnetic permeability requirements. Specifies electron-beam welding and electroless nickel-plating for corrosion resistance.
  • Code/Standard Compliance: Lists relevant ASTM standards for materials and testing.
  • Environment, Safety and Health: Outlines hazard identification and mitigation.
  • Packaging/Shipping: Details requirements for crating, packaging, and protection during shipment.
  • Storage: Specifies dry storage conditions.
• Verification: Outlines pre-production tests (first article) and acceptance tests to be performed by the contractor and at BNL.

This specification provides critical technical details for potential bidders involved in manufacturing or supplying components for the Forward Hadronic Calorimeter Absorber Structure. It outlines material requirements, manufacturing processes (welding, plating), quality control, testing procedures, and packaging/shipping instructions. Bidders must ensure their capabilities and proposed solutions align with these detailed technical requirements.

Statement of Work (SOW)

This Statement of Work (SOW) outlines the requirements for the procurement of the Absorber Structure for the Longitudinally segmented Forward Hadronic Calorimeter (LFHCal) for the Electron-Ion Collider (EIC) detector at Brookhaven National Laboratory (BNL).

• Procurement of an initial five (5) pre-production steel absorber modules of type 8M.

• Follow-on production of 645 8M modules, contingent on the acceptance of pre-production units.

• Additional options for 416 8M modules and 72 4M modules.

• Manufacturing of absorber layers from magnetic carbon steel, alternating with scintillator plates.

• Electron-beam welding of steel pieces and nickel-plating of the full weldment.

• Technical Performance: Contractor must meet performance parameters defined in SOW and EIC-DET-SPC-021.

• Materials: Effective storage and age control for materials; dry storage and weatherproof shipping containers required.

• Manufacturing: Adherence to geometric tolerances, material chemical composition, and magnetic properties as per EIC-DET-SPC-021.

• Quality Assurance: Maintain an ISO-9001 compliant quality system. BSA representatives will have facility access.

• Documentation: Provide detailed program plan, manufacturing/inspection/test plan, ATP, and end-item documentation packages.

• Deliverables: Program Plan, Manufacturing/Inspection/Test Plan, ATP, Pre-Production Units, Pre-Production Units End-Item Documentation, LFHCal modules, and End Item Documentation.

• Delivery of five (5) pre-production units: 10 weeks after award.

• BSA Evaluation of pre-production units: 16 weeks after award.

• Delivery of 645 8M modules: 52 weeks after award.

• Option deliveries for additional modules range from 78 to 130 weeks after award.

• Testing: First article testing at Oak Ridge National Laboratory (ORNL). Site acceptance testing at ORNL for all delivered modules.

• Approvals: Written approval from BSA is required for proceeding with production after pre-production unit acceptance.

• Configuration Management: Maintain a configuration control system and notify BSA of any significant changes.

• Value Engineering: Contractors are encouraged to recommend cost-saving or performance-improving changes.

Form / Attachment / Pricing Sheet

This document, BNL-QA-101, outlines the Supplier Quality Assurance Requirements for Brookhaven National Laboratory (BNL). It establishes quality assurance requirements that suppliers must adhere to when specified in procurement documentation, such as purchase orders or contracts.

• General Requirements (Section 3.0): Covers quality system requirements (ISO 9001, etc.), assessment by Buyer, change approval, responsibility for subcontractors and conformance, protection of material and equipment, and calibration of measuring and test equipment.
• Special Requirements (Section 4.0): Details specific requirements that are applicable only when invoked in procurement documentation. These include Quality Assurance Program/Manual, Configuration Control, Process Sheets, Manufacturing/Inspection/Test Plans, Witness Points, Test and Inspection Procedures, Special Processes, End-Item Documentation Packages, Release for Shipment, Shipment of Documentation, Failure Reporting, Source Inspection, Chemical/Physical Test Reports, Certificates of Conformance (C of C), First Article Acceptance, and Notification of Change.
• Specific Clauses: Addresses requirements for suspect counterfeit parts, electrostatic discharge control, electrical/fire protection equipment, hoisting/rigging equipment, powered machine shop equipment, aerial devices, powered industrial trucks, and Global Harmonized System (GHS) compliance for chemicals.

This document is critical for potential bidders as it defines the quality standards and processes they must meet to be considered for and to successfully perform work for BNL. Bidders must review the applicable clauses (both general and special requirements) that will be invoked in the specific procurement documentation to understand their quality obligations, documentation requirements, and potential inspection/audit activities.