FPC ALDERSON A1 - FY26 QTR 4 SUBSISTENCE

Solicitation / RFP / RFQ

This document is a solicitation for "4th Quarter FY26 Subsistence Requirements" for the Federal Bureau of Prisons, FPC Alderson. The solicitation is for a Firm Fixed Price contract.

The core requirement is the supply of various food and subsistence items, including but not limited to:

• Dry and canned beans
• Rice
• Pasta (spaghetti, macaroni)
• Corn meal
• Wheat flour
• Soy protein products
• Butter and butter redlies
• Mayonnaise
• Vinegar
• Sugar
• Canned vegetables (carrots, mixed vegetables, peas, spinach)
• Frozen vegetables (broccoli)
• Baking powder
• Spices (chili powder, garlic powder, Italian ground, onion powder, paprika, black pepper, salt, taco seasoning)
• Soup base/bouillon
• Ground beef, beef roasts, chicken, turkey, fish fillets, cheese
• Beverages (Coke Zero, Dr. Pepper Zero)

Specific product requirements include meeting National Menu Specifications, having at least a 6-month expiration date past receipt, no dented cans, property labeled boxes/cases, and specific ingredient/processing standards for many items.

• Contract Type: Firm Fixed Price

• Period of Performance: 07/01/2026 - 09/30/2026

• Delivery Date: 06/26/2026

• Offer Due Date: 05/26/2026 at 08:00 ET

• Solicitation Number: 15B10126Q00000018

• The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-4 by reference or attachment.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100%.

• The North American Industry Classification Standard (NAICS) code is 311991.

• The document includes a list of attachments, including "ALD - FY2026 - QTR 4 - MAR-National Menu Specifications-Excel - DGA Alignment.xlsx".

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons (BOP), Federal Prison Camp, Alderson, West Virginia, for various food service products. The solicitation is identified as RFQ 15B10126Q00000018.

• The primary requirement is for "various food service products" for the facility.

• Potential quoters must ensure all requirements are understood and met.

• Quotes must follow the specified content, format, and submission instructions.

• Failure to comply with instructions may result in quote exclusion.

• Awards valued over $15,000 will be made via a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Quotes must be received by May 26, 2026, at 8:00 AM Eastern Standard Time.

• All quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• Late quotes will not be considered.

• Evaluation will be based on price, delivery time, and past performance, with the government reserving the right to make an award to a single or multiple vendors based on overall best value.

• Questions must be submitted in writing to Ashley Tabor at the same email address.

• All potential quoters are advised that registration in the System for Award Management (SAM) is required. Offerors must remain registered in SAM until time of award, during performance, and through final payment.

• Quoters must include their Unique Entity Identifier (UEI) in their quotes.

• The Contracting Officer will verify SAM registration prior to award.

• Prices must be expressed with no more than two decimal points; quotes with more will not be considered.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue and affect eligibility for future awards.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Federal Prison Camp (FPC) Alderson, West Virginia. The solicitation is for requirements for the entire quarter, with deliveries to be made prior to the 4th Quarter beginning July 1, 2026. The government reserves the right to decline orders not delivered prior to June 26, 2026.

• The specific items, quantities, and units of measure for subsistence requirements are detailed in attached "requirements worksheets."

• Brand name descriptions, if any, are also supported by documentation in the attached worksheets.

• Contract Type: Firm-fixed price.

• NAICS Code: 311991

• Small Business Size Standard: 700 employees.

• Delivery: 30 days After Receipt of Order (ARO).

• Delivery Location: Institution's Front Gate, Federal Prison Camp (FPC) Alderson, Glen Ray Road, Alderson, WV 24910.

• Delivery Terms: Freight on Board.

• Awards: Multiple awards are anticipated based on pricing per line item.

• Award Basis: Responsible Quoter(s) whose quote conforms to requirements and provides the best value to the Government.

• Purchase Orders: Awards over $15,000 will be Firm-Fixed Price (FFP) Purchase Orders. Awards under $15,000 will be FFP Government Purchase Card transactions.

• Submission Deadline: May 26, 2026, no later than 8:00 am. Eastern Standard Time.

• Submission Method: Quotes must be submitted via email only to Ashley Tabor at atabor@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be good for 30 calendar days after the solicitation close date.

• Evaluation Factors:

  1. Price (fair and reasonable)
  2. Past Performance (Go/No-Go evaluation based on Timeliness of Deliveries and Order Accuracy and Completeness).

• This solicitation is a Total Small Business Set-Aside.

• All provisions and clauses are incorporated by reference and can be accessed at www.acquisition.gov.

• Interested parties are responsible for monitoring www.sam.gov for any updates to this solicitation.

• Acceptance of award requires contractor signature within 48 hours of purchase order delivery.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" that potential bidders are required to complete. It serves to collect essential contact and identification details for contractors interested in the opportunity.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders must accurately fill out this form as part of their submission to provide the necessary information for the government to identify and contact them. This is a standard administrative requirement for participation in the opportunity.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for subsistence items to be delivered to FPC Alderson.

• Deliveries must be made within 30 days after receipt of order (ARO).
• Delivery hours are between 7:30 am and 2:00 pm EST; Federal holiday deliveries are not accepted.
• Delivery schedules must be pre-arranged with the receiving warehouse.
• Upon award, the Food Service Warehouse must be contacted prior to delivery for approval or adjustments.
• All items will be closely inspected.
• Deliveries must be fully palletized and strategically positioned for immediate offloading.
• Perishable foods: 34-41 degrees F.
• Canned goods: above 34 degrees F and not frozen.
• Frozen foods: 0 degrees F or below; products showing signs of thawing will be refused.
• Certified religious diet items must be marked with a Kosher Symbol.
• Receipt of delivery may be conditional for up to three (3) days for examination and testing.
• Items failing to meet specifications will be refused.
• Non-conforming supplies may require repair or replacement at no increase in contract price.
• Unacceptable items must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of.

This document details critical delivery logistics, inspection criteria, temperature requirements, and acceptance policies for subsistence items. Bidders must ensure their operations can meet these stringent requirements to avoid refusal of goods and potential negative impacts on past performance evaluations.