FPC ALDERSON FY26 A1 FOOD SERVICE QTR 3 BREAD

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons (BOP), Federal Prison Camp, Alderson, West Virginia, for various food service products. The solicitation is for Request for Quote (RFQ) 15B10126Q00000010.

• The primary requirement is the procurement of various food service products.

• Vendors must read the entire document to ensure all requirements are understood and met.

• Failure to comply with instructions may result in quote exclusion.

• Awards valued over the Micro Purchase Threshold of $15,000 will be made with a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under the Micro Purchase Threshold of $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Quotes must be received on or before February 20, 2026, at 8:00 AM Eastern Standard Time.

• All quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• Late quotes will not be considered.

• The Government reserves the right to make an award to a single vendor or multiple vendors based on the best overall value, evaluated on price, delivery time, and past performance.

• Quoted prices must be expressed with no more than two decimal points; quotes with more will not be considered.

• Vendors are advised that the solicitation includes provision 52.204-7 System for Award Management (SAM).

• Offerors are required to be registered in SAM and must include their Unique Entity Identifier (UEI) in their quotes.

• Verification of SAM registration will occur prior to award, and failure to comply may result in elimination from consideration.

• Questions must be submitted in writing to Ashley Tabor at the provided email address. Responses will not be given for questions already answered in the cover letter, solicitation, or delivery schedule.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue and affect eligibility for future awards.

Solicitation / RFQ

This is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) for bread products for the Federal Prison Camp, Alderson, West Virginia. This announcement constitutes the only solicitation; written solicitations will not be issued.

• Procurement of "Various Subsistence Fresh, Weekly U.S.A. Delivered Bread" as detailed in Attachment A - National Menu Specifications Quote Sheet.

• Specific bread items include: Bread, Roll, Enriched, Finger (Hot Dog); Bread, Roll, Enriched, Sandwich (Hamburger); and Bread, White, Whole Wheat, or Wheat, Unseasoned, Any Loaf Size.

• Fresh bread must be delivered within 48 hours after baking.

• This solicitation will result in a single award of a firm-fixed price contract.

• Period of Performance: April 1, 2026, through June 30, 2026.

• Deliveries are F.O.B. Destination.

• Delivery Hours: 7:00 AM - 10:00 AM and 12:00 PM - 2:00 PM Eastern Standard Time.

• No deliveries on Federal Holidays or Weekends.

• Award will be made by trade-off method to the responsible Quoter whose quote conforms to requirements and provides the best value.

• Evaluation factors include Price (fair and reasonable) and Past Performance.

• Quotes must be submitted in .pdf format via email to Ashley Tabor (atabor@bop.gov) no later than 8:00 AM Eastern Daylight Time on February 20, 2026.

• Quotes must be valid for 30 calendar days after close.

• Questions concerning the solicitation must be submitted by email only to atabor@bop.gov.

• This procurement is not set-aside exclusively for small business participation.

• It has been determined that quotations are not expected from at least two responsible small business concerns at a fair market price.

• The solicitation is issued on an unrestricted basis.

• NAICS Code: 311811 (Retail Bakeries) with a size standard of 700 employees.

• Incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2025-04.

• FAR 52.212-1, FAR 52.12-3, and FAR 52.212-4 apply. Specific clauses are listed within the document.

• Interested parties are responsible for monitoring SAM.gov for any updates, amendments, or cancellations.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and submission instructions for subsistence requirements related to Solicitation# 15B10126Q00000010 for the FPC Alderson Food Service Department.

• Delivery Timeline: All products must be delivered within 30 days of receipt of order (ARO).
• Delivery Hours: Deliveries are accepted between 7:00 AM and 2:00 PM EST. Federal holiday deliveries are not accepted.
• Scheduling: Delivery schedules must be pre-arranged with the receiving warehouse.
• Submission Deadline: Completed solicitation packages are due no later than 8:00 AM Eastern Daylight Time on February 20, 2026.
• Submission Method: Quotes must be submitted in .pdf format via email to atabor@bop.gov. Fax, hand-delivered, or mail-in quotes are not accepted.
• Quote Validity: Quotes must be valid for 30 calendar days from the closing date.
• Delivery Requirements: Specific temperature ranges for non-frozen perishables (34°F-41°F) and frozen foods (0°F or below), palletization, inspection before acceptance, and marking for certified religious diet items are detailed.
• Acceptance: Deliveries may be conditionally accepted for up to three (3) days for examination and testing. Items not meeting specifications will be refused.
• Non-conformance: Failure to meet delivery schedules or specifications will be considered non-conformance with contract terms and will negatively impact past performance records.

This document provides critical information for vendors responding to the solicitation, detailing how and when to submit their proposals, the specific requirements for delivering the subsistence goods, and the consequences of non-compliance. Bidders must ensure their proposed delivery plans and product offerings meet these detailed requirements.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential contact and identification details from potential contractors.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders will likely need to complete and submit this form as part of their proposal or registration process to provide necessary information for communication and identification by the government.

Form / Attachment / Pricing Sheet

This document appears to be a detailed list of bread specifications and associated quantities, likely intended for pricing or ordering purposes within a larger solicitation.

• Item Numbers: 194, 195, 196.
• Product Descriptions: Specific types of bread are detailed, including enriched, finger, sandwich, whole wheat, multigrain, white, and unseasoned varieties. Descriptions include characteristics such as "Pan Baked," "Sliced," "Fresh," "Seedless," and "Enriched."
• CID Codes: CID A-A-20053C and CID A-A-20052C are referenced.
• Product States & Types: Various product states, bake types, slice types, seed types, and agricultural practices are specified.
• Delivery Requirement: Fresh bread must be delivered within 48 hours after baking.
• Quantity: Estimated quantities are listed (1200 EA, 2500 EA, 3000 EA).
• Pricing: Placeholder pricing of $0.0000 is shown for each item.

Bidders should use this document to understand the specific types, characteristics, and quantities of bread required. They will need to confirm their ability to meet the delivery timelines and product specifications. The pricing section indicates where bidders should enter their proposed costs for each item.

Solicitation / RFP / RFQ

This document is a solicitation for commercial products and services, specifically for bread products. The Federal Bureau of Prisons (FBP) at FPC Alderson is issuing this solicitation.

• Item 0001: Bread, Roll, Enriched, Sandwich (Hamburger), Whole Wheat, Part Whole Wheat, or Multigrain, Pan Baked, Sliced, Fresh, Seedless. Quantity: 2,500 units. Period of Performance: 04/01/2026 - 06/30/2026.

• Item 0002: Bread, Roll, (Hot Dog), Enriched, Finger, Wheat, Pan Baked, Sliced, Fresh, Seedless. Quantity: 1,200 units. Period of Performance: 04/01/2026 - 06/30/2026.

• Item 0003: Bread, White, Whole Wheat, White wheat, or Wheat, Unseasoned, Fresh, Any Loaf Size, Pan Baked, Sandwich, Sliced, Enriched, Seedless. Quantity: 3,000 units. Period of Performance: 04/01/2026 - 06/30/2026.

• All bread products must be delivered within 48 hours after baking.

• Specific product standards are referenced by CID numbers (e.g., A-A-20053C, A-A-20052C).

• Contract Type: Firm Fixed Price.

• Period of Performance for all items: April 1, 2026, to June 30, 2026.

• Offer Due Date: February 20, 2026, at 08:00 ET.

• Solicitation Issue Date: February 6, 2026.

• The solicitation incorporates FAR 52.212-1, 52.212-4, and 52.212-5 by reference, with addenda attached.

• The acquisition is set aside for Small Business.

• NAICS Code: 311991 (Bread and Other Bakery Product Manufacturing).

• Size Standard: 750 employees.

• The solicitation includes various contract clauses and provisions related to variation in quantity, pandemic performance, privacy requirements, and security of information systems.

• Offerors must be registered in the System for Award Management (SAM).