FPC ALDERSON FY26 FOOD SERVICE QTR 3 SUBSISTENCE

Form / Attachment / Pricing Sheet

This document is a "National Menu Specifications Quote Sheet" for Fiscal Year 2026, Quarter 3, for FPC Alderson, WV. It details specific food items, their descriptions, unit of issue, units to order, and price per unit, serving as a request for quotes or a pricing sheet for these items.

The document lists a wide variety of food items categorized as follows:

• Beans (Dry and Canned)
• Pasta
• Corn Meal, Corn Starch, Flour, Non-Fat Dry Milk
• Peanut Butter
• Soy and No Flesh Products
• Shortening and Oil
• Butter & Margarine
• Dressings, Vinegar, and Condiments
• Jelly, Sugars, Syrup
• Pastries (Breakfast Cakes & Desserts)
• Pizza, Taco Shells, Tortillas, Tortilla Chips, French Toast, Pancakes
• Tortillas
• Tomato Products
• Vegetables (Canned Only)
• Fruits (Canned and Frozen)
• Sauces
• Spices
• Soup Base, Bouillon
• Meats (Beef, Chicken, Fish)
• Cheese (Cheddar, Mozzarella, Parmesan)
• Eggs
• Miscellaneous items such as meatballs, napkins, foil, plastic wrap, paper boats, cups, bowls, sandwich bags, steel sponges, and chocolate chips.

Each item includes specific requirements regarding type, style, grade, packaging, and sometimes brand acceptability or specific exclusions (e.g., "NO SUNFIELD BRAND", "NO WINSTON BRAND MARGARINE PACKETS").

This document is crucial for potential bidders as it outlines the exact food products and specifications required. Bidders must review each item to determine if they can meet the specifications, including quality, packaging, and any brand restrictions. The "Units to Order" and "Price Per Unit" columns indicate the quantities and pricing structure required for quoting. Failure to comply with specifications can result in a quote not being considered for award.

Solicitation / RFP / RFQ

This solicitation is for various food service products for the Federal Bureau of Prisons, Federal Prison Camp in Alderson, West Virginia. It outlines the requirements for submitting a Request for Quote (RFQ).

• Vendors must ensure all requirements are understood and met.

• Quotes must follow the specified content, format, and submission instructions.

• Failure to comply may result in exclusion.

• Quotes must include the Unique Entity Identifier (UEI).

• Prices must be expressed with no more than two decimal points.

• Awards valued over $15,000 will be made with a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• The Government reserves the right to make an award to a single or multiple vendors based on best overall value (evaluated on price, delivery time, and past performance).

• Quotes must be received on or before February 20, 2026, at 8:00 AM Eastern Standard Time.

• Quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• Late quotes will not be considered.

• Questions must be submitted in writing to Ashley Tabor at the same email address.

• Offerors are required to be registered in the System for Award Management (SAM) (www.sam.gov) and must remain registered until time of award, during performance, and through final payment.

• The Contracting Officer will verify SAM registration prior to award.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue and affect eligibility for future awards.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) for various subsistence items for the Federal Prison Camp (FPC) in Alderson, West Virginia. The solicitation is a total small business set-aside with NAICS code 311991.

The core requirement is for various subsistence items as detailed in Attachment A – National Menu Specifications Quote Sheet. Specific items include a wide range of food products such as beans, rice, pasta, corn meal, corn starch, flour, non-fat dry milk, peanut butter, soy products, shortening, oils, butter, margarine, dressings, vinegar, condiments, jelly, sugars, syrup, pastries, pizza, taco shells, tortillas, chips, French toast, pancakes, tomato products, canned and frozen vegetables, canned and frozen fruits, sauces, spices, soup bases, meats (beef, chicken, fish, pork, turkey), and cheese.

• Contract Type: Firm-Fixed Price (FFP) contract(s).

• Period of Performance: Delivery is expected from April 1, 2026, to June 30, 2026.

• Award Value: Awards valued under the Micro Purchase Threshold of $15,000 will be made via Government Purchase Card.

• Submission Deadline: Quotes must be submitted by 8:00 AM Eastern Daylight Time on February 20, 2026.

• Submission Method: Quotes must be submitted in .pdf format via email to Ashley Tabor at atabor@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be valid for 30 calendar days after close.

• Evaluation Factors: Award will be made using a trade-off method based on Price and Past Performance.

• This solicitation is a total small business set-aside.

• All delivered items must comply with applicable Federal, State, and local mandatory requirements and regulations, including those related to food safety, labeling, and packaging.

• Specific delivery requirements include F.O.B. Destination, palletized delivery, and adherence to specified delivery windows (7:00 AM - 10:00 AM and 12:00 PM - 2:00 PM EST).

• Vendors must submit Offeror Representations and Certifications (FAR 52.212-3) with their quote.

• Questions regarding the solicitation should be submitted via email to atabor@bop.gov.

Form / Attachment / Pricing Sheet

This document, titled "FPC ALDERSON DELIVERY SCHEDULE – Requirement: Subsistence," outlines the specific delivery and submission instructions, as well as detailed requirements for various subsistence items. It serves as a critical attachment to the solicitation, providing vendors with the necessary information to understand the government's needs and how to respond.

• Delivery and Submission Instructions: Specifies delivery timelines (within 30 days ARO), delivery hours (7:00 AM - 2:00 PM EST), and that federal holiday deliveries are not accepted. It also details the submission deadline for the solicitation package (February 20, 2026, 8:00 AM EST), the required format (.pdf), the submission email address, and that quotes must be valid for 30 calendar days.
• Delivery and Acceptance Instructions: Outlines the process for approving delivery schedules post-award and states that failure to deliver within the established timeframe will be considered non-conformance.
• Delivery Requirements: Details specific requirements for item inspection, palletization, temperature control for perishable and frozen foods, and marking for certified religious diet items.
• Item Specifications: Provides a comprehensive list of subsistence items, including detailed descriptions, unit of issue, units to order, and specific requirements for each item (e.g., grade, type, packaging, brand restrictions, and special handling instructions).

This document is essential for potential bidders as it defines the exact products the government is procuring, including detailed specifications, quantities, and delivery expectations. Bidders must carefully review these requirements to ensure their offerings meet all criteria and to accurately prepare their quotes and proposals. Adherence to the specified delivery, submission, and product requirements is crucial for a successful bid and subsequent contract performance.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential contact and identification details from potential contractors.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders will likely need to complete and submit this form as part of their proposal or registration process to provide necessary information for communication and identification by the government.

Solicitation / RFP / RFQ

This document is a solicitation (Solicitation Number: 15B10126Q00000011) issued by the Federal Bureau of Prisons, FPC Alderson, for commercial products and services. The solicitation is for food items and related supplies.

The solicitation details a comprehensive list of food items, including various types of beans, rice, pasta, corn, flour, dairy products, meats, poultry, fish, cheeses, oils, dressings, spices, and more. Specific product descriptions, quantities, units of measure, and delivery requirements are provided for each item.

• Period of Performance: 04/01/2026 - 06/30/2026 for all listed items.

• Delivery Location: Federal Bureau of Prisons, FPC Alderson, PO BOX A, Alderson, WV 24910-0990.

• Contract Type: Firm Fixed Price.

• Offer Due Date/Local Time: 02/20/2026 08:00 ET.

• Method of Solicitation: Invitation for Bid (IFB).

• Evaluation: The government will award a contract to the responsible offeror whose offer conforming to the solicitation is most advantageous to the Government, price and other factors considered. Specific evaluation factors are to be inserted by the Contracting Officer.

• The acquisition is set aside for Women-Owned Small Business (WOSB).

• NAICS Code: 311991

• Size Standard: Small Business

• The solicitation incorporates FAR clauses by reference, including FAR 52.212-1, 52.212-3, and 52.212-4. FAR 52.212-5 is also attached.

• Offerors are cautioned that listed provisions may include blocks that must be completed and submitted with their quotation or offer.