FPC ALDERSON FY26 FOOD SERVICE QTR3 DAIRY

Form / Attachment / Pricing Sheet

This document details specific dairy product requirements, including item numbers, descriptions, and packaging specifications. It appears to be a list of items to be procured under an existing or upcoming contract.

• Item 188: Dairy, Milk (Pasteurized, Nonfat, Skim, or Fat Free), No Flavor, in ½ pint containers.
• Item 189: Dairy, Milk (Pasteurized, Nonfat, Skim, or Fat Free), No Flavor, in 5 Gallon Containers for Milk Dispenser.
• Item 190: Dairy, Cottage Cheese (various types including Low Fat (2%), Fat Free, No Salt Added), Unflavored, Small or Large Curd. Must have a remaining shelf life of at least 60 days. Packaging must be 5 LB PLASTIC CONTAINER ONLY.
• Item 191: Dairy, Cream (Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream), No Flavor. Packaging must be 5 LB PLASTIC CONTAINER ONLY.

This document is crucial for bidders to understand the exact types, specifications, and packaging requirements for dairy products being solicited. Bidders must ensure their offerings precisely match these details, particularly the specified packaging (e.g., 5 LB PLASTIC CONTAINER ONLY) and shelf-life requirements for cottage cheese, to be considered compliant.

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Prison Camp, Alderson, West Virginia, for various food service products. The acquisition is being conducted via a Request for Quote (RFQ) with the solicitation number 15B10126Q00000009.

• The solicitation requires vendors to provide various food service products.

• Vendors must adhere to specific instructions regarding content, format, and submission of their quotes. Failure to comply may result in exclusion.

• All potential quoters are advised that registration in the System for Award Management (SAM) is required, and vendors must provide their Unique Entity Identifier (UEI) in their quotes. Verification of SAM registration will occur prior to award.

• The government reserves the right to make an award to a single or multiple vendors based on the best overall value, evaluated on price, delivery time, and past performance.

• Awards valued over the Micro Purchase Threshold of $15,000 will be made via a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under the Micro Purchase Threshold of $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Quotes must be received on or before February 20, 2026, at 8:00 AM Eastern Standard Time.

• All quotes must be submitted via email to Ashley Tabor at atabor@bop.gov. Late quotes will not be considered.

• Prices must be expressed with no more than two decimal points; quotes with more will not be considered.

• Not explicitly stated, but SAM registration is mandatory.

• Any questions should be submitted in writing to Ashley Tabor at the provided email address. Responses will be provided for questions not already answered in the solicitation documents.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue affecting future award eligibility.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential contact and identification details from potential contractors.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders will likely need to complete and submit this form as part of their proposal or registration process to provide necessary information for communication and identification by the government.

Form / Attachment / Pricing Sheet

This document outlines the specific delivery schedule and requirements for subsistence items for the FPC Alderson Food Service Department. It details submission instructions for quotes, delivery timelines, and inspection/acceptance criteria.

• Delivery Window: Deliveries must be made between 7:00 AM and 2:00 PM EST, within 30 days of receipt of order (ARO). Federal holiday deliveries are not accepted.
• Solicitation Package Submission: Due by 8:00 AM EST on February 20, 2026. Quotes must be submitted in .pdf format via email only to atabor@bop.gov. Quotes must be valid for 30 calendar days.
• Delivery Requirements: Items must be inspected before acceptance, palletized, and meet specific temperature requirements for non-frozen perishables (34°F-41°F) and frozen foods (0°F or below). Certified religious diet items require a Kosher Symbol.
• Inspection and Acceptance: Items must meet solicitation specifications. Failure to meet delivery schedules or specifications will negatively impact past performance.
• Specific Items: Includes detailed specifications and quantities for various dairy products such as milk (1.5 pint and 5-gallon containers), cottage cheese (5 lb plastic container), and sour cream (5 lb plastic container).

This document is critical for bidders to understand the logistical requirements, submission deadlines, and product specifications for the subsistence opportunity. Adherence to these delivery and quality standards is essential for successful contract performance and future award considerations.

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation for commercial items, issued as a Request for Quote (RFQ) by the U.S. Department of Justice, Federal Bureau of Prisons, Federal Prison Camp (FPC) Alderson, WV. It constitutes the only solicitation, and a written solicitation will not be issued. The procurement is for various subsistence items, specifically dairy products, for the FPC Alderson.

• The primary requirement is for various dairy items as detailed in Attachment A – National Menu Specifications Quote Sheet.

• Specific items include pasteurized milk (1/2 pint and 5-gallon containers), cottage cheese (5 lb plastic containers), and sour cream/reduced fat sour cream (5 lb plastic containers).

• All dairy items must meet specific CID numbers and packaging requirements.

• Cottage cheese must have a remaining shelf life of at least 60 days.

• This solicitation will result in a single award of a firm-fixed price contract.

• The period of performance is from April 1, 2026, to June 30, 2026.

• Delivery terms are F.O.B. Destination.

• Quotes must be submitted in .pdf format via email to atabor@bop.gov by 8:00 a.m. Eastern Daylight Time on February 20, 2026.

• Quotes must be good for 30 calendar days after the close date.

• Award will be made using a trade-off method to the responsible quoter whose quote conforms to requirements and provides the best value to the Government.

• Evaluation factors include Price (fair and reasonable) and Past Performance (prior experience and similar performances).

• FAR 52.212-1 (Instructions to Offerors) and FAR 52.212-3 (Offeror Representations and Certifications) apply.

• This solicitation is issued as a total small business set-aside.

• The North American Industry Classification System (NAICS) code is 311991 with a size standard of 700 employees.

• Interested parties are responsible for monitoring SAM.gov for any future information, amendments, or cancellations.

• Questions concerning the solicitation must be submitted via email only to atabor@bop.gov.

Solicitation / RFP / RFQ

This document is an Invitation for Bid (IFB) for the procurement of dairy products for the Federal Bureau of Prisons, FPC Alderson. The solicitation number is 15B10126Q00000009.

• Item 0001: Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size c or d, Agricultural practice (1)). ½ pint containers. Quantity: 25,000 EA.

• Item 0002: Dairy, Cottage Cheese, Cultured or Acidified, Low Fat (2%), Fat Free, Cottage Cheese, or No Salt Added Low Fat Types, Unflavored, Small or Large Curd. Must have a remaining shelf life of at least 60 days. (CID A-A-20154C, Group I or II, Style A or B, Types 2, 3, 4, or 5, Flavor (a), Packaging size (7)). 5 LB PLASTIC CONTAINER ONLY. Quantity: 100 EA.

• Item 0003: Dairy, Cream, Pasteurized, Sour Cream, Reduced Fat Sour Cream, Low-fat Sour Cream, or Nonfat Sour Cream, No Flavor. (CID A-A-20251, Group I, Type F, H, I, or J, No Flavor). 5 LB PLASTIC CONTAINER ONLY. Quantity: 80 EA.

• Item 0007: Dairy, Milk, Pasteurized, Nonfat, Skim, or Fat Free, No Flavor. (CID A-A-20338A, Group I, Type D, Flavor 5 - No Flavor, Packaging size j, Agricultural practice (1)). 5 Gallon Containers for Milk Dispenser. Quantity: 400 EA.

• Period of Performance: 04/01/2026 - 06/30/2026 for all listed items.

• Contract Type: Firm Fixed Price.

• Delivery: FOB Destination.

• Offer Due Date / Local Time: 02/20/2026 08:00 ET.

• Solicitation Issue Date: 02/06/2026.

• Method of Solicitation: Invitation for Bid (IFB).

• The acquisition is UNRESTRICTED.

• NAICS Code: 311991

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4. FAR 52.212-3 and 52.212-5 are attached. Addenda are attached or not attached as indicated.

• Extensive clauses related to Contractor Privacy Requirements (DOJ-02) and Security of Department Information and Systems (DOJ-05) are included, detailing requirements for handling sensitive information, data security, incident reporting, and compliance with federal regulations.