FPC ALDERSON - FY26 QTR 4 BREAD

Amendment / Modification

• The delivery information for fresh/weekly deliveries has been updated. The new delivery date is the end of FY26.

• The "Commodity or Services Schedule" (Section 1) is affected by this delivery update.

• This amendment updates delivery information and does not appear to modify proposal deadlines, requirements, or evaluation factors.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) from the Federal Bureau of Prisons, Federal Prison Camp, Alderson, West Virginia, for various bread products needed for the facility. It contains all necessary information for submitting a quote.

• The solicitation is for various bread products.

• All quoted prices must be expressed with no more than two decimal points.

• Awards valued over the Micro Purchase Threshold of $15,000 will be made with a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under the Micro Purchase Threshold of $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Quotes must be received on or before May 26, 2026, at 8:00 AM Eastern Standard Time.

• All quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• Late quotes will not be considered.

• The best overall value, evaluated on price, delivery time, and past performance, will determine the award.

• Questions should be submitted in writing to Ashley Tabor at the same email address.

• Offerors are required to be registered in the System for Award Management (SAM) and must remain registered until time of award, during performance, and through final payment.

• Vendors must include their Unique Entity Identifier (UEI) in their quotes.

• Failure to complete SAM registration procedures may result in elimination from consideration.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue and could affect eligibility for future awards.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Federal Prison Camp (FPC) Alderson, West Virginia. The requirement is for fresh/weekly bread delivery for the entire quarter, with deliveries made on a weekly basis. The solicitation number is 15B10126Q00000017. This solicitation has no set-aside.

• Weekly bread deliveries to FPC Alderson.

• Quantities will be determined weekly by Food Service staff.

• Deliveries are required for FY26 4th Quarter.

• Detailed items, quantities, and units of measure are provided in attached requirements worksheets.

• Contract type: Firm-fixed-price.

• NAICS code: 311991.

• Deliveries will be made 30 days After Receipt of Order (ARO).

• Delivery period: Beginning July 1, 2026, and continuing weekly until September 30, 2026.

• Delivery address: FPC Alderson, 1 Glen Ray Road, Alderson, WV 24910.

• Delivery is Freight on Board (FOB).

• Awards with total value over the Micro Purchase Threshold ($15,000) will be awarded with a Firm-Fixed Price (FFP) Purchase Order.

• Awards with total value under the Micro Purchase Threshold ($15,000) will be awarded with a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Subsequent awards require contractor acceptance within 48 hours of purchase order delivery.

• Proposal submission deadline: 8:00 am Eastern Standard Time on May 26, 2026.

• Quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• No fax, hand-delivered, or mail-in quotes will be accepted.

• Quotes must be valid for 30 calendar days after the solicitation close date.

• Evaluation factors: Multiple awards will be made based on pricing per line item to the responsible Quoter(s) whose quote conforms to requirements and provides the best value.

• Evaluation criteria: Price (fair and reasonable), and Past Performance (Go/No-Go based on Timeliness of Deliveries and Order Accuracy and Completeness).

• This solicitation has no set-aside.

• The solicitation incorporates various provisions and clauses, including those related to small business set-asides (e.g., 52.219-6), Buy American, and equal opportunity.

• All information will be posted on the SAM.gov website (www.sam.gov). Interested parties are responsible for monitoring this site for updates.

• The full text of provisions and clauses can be accessed at www.acquisition.gov.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and specific requirements for subsistence items to be delivered to FPC Alderson. It details the conditions under which deliveries will be accepted and the consequences of non-compliance.

• Delivery Window: Deliveries must occur between 7:30 AM and 2:00 PM EST.
• Federal Holidays: Deliveries will not be accepted on Federal holidays.
• Scheduling: Fresh/Weekly delivery schedules require pre-arrangement with the receiving warehouse.
• Contact Upon Award: The Food Service Warehouse must be contacted prior to delivery for approval or adjustments.
• Inspection: All items will be closely inspected.
• Palletization: Deliveries must be fully palletized and strategically positioned for immediate offloading.
• Temperature Requirements:
  • Perishable foods: 34-41 degrees F.
  • Canned goods: Above 34 degrees F and not frozen.
  • Frozen foods: 0 degrees F or below (any sign of thawing will result in refusal).
• Religious Diet Items: Must be marked with the Kosher Symbol.
• Conditional Receipt: Delivery may be conditional for up to three (3) days for examination and testing.
• Non-conforming Items: May require repair or replacement at no additional cost to the Government.
• Unacceptable Items: Must be picked up by the vendor within two (2) weeks of notification, or they will be disposed of by warehouse staff.
• Specifications: Items must meet all specifications indicated on the solicitation and award.

This document is critical for bidders to understand the logistical and quality control requirements for delivering subsistence items. Adherence to these delivery schedules, temperature controls, inspection procedures, and packaging standards is essential for successful contract performance and to avoid penalties or refusal of goods. Failure to comply may negatively impact past performance ratings.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" intended to collect essential contact and identification details from potential contractors.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders will likely need to complete and submit this form as part of their proposal or registration process to provide necessary information for the government to contact and identify them.