FPC ALDERSON FY26 QTR 4 DAIRY

Amendment / Modification

This amendment modifies the solicitation/contract number 15B10126Q00000016. The primary change is an update to the delivery information for weekly deliveries.

• The "SCHEDULE OF SUPPLIES/SERVICES" section, specifically related to "4TH QUARTER FY26 Dairy Requirements" and "WEEKLY DELIVERIES", is affected by the update to delivery information.

• This amendment does not appear to alter proposal submission deadlines or evaluation criteria. It primarily clarifies delivery logistics.

Form / Attachment / Pricing Sheet

This document is a "Contractor's Information Sheet" designed to collect essential contact and identification details from potential contractors.

• Name of Contractor
• Name of Company
• Address
• Email Address
• Phone Number
• Unique Entity ID

Bidders will likely need to complete and submit this form as part of their proposal or registration process. It ensures the government has accurate contact information and a verified Unique Entity ID for all participating contractors.

Solicitation / RFP / RFQ

This solicitation is for various dairy products needed for the Federal Bureau of Prisons, Federal Prison Camp in Alderson, West Virginia. The Request for Quote (RFQ) number is 15B10126Q00000016.

• The primary deliverable is the supply of various dairy products.

• Quoters must adhere to delivery schedules.

• Prices must be expressed with no more than two decimal points.

• Awards valued over the Micro Purchase Threshold of $15,000 will be made with a Firm-Fixed Price (FFP) Purchase Order.

• Awards valued under the Micro Purchase Threshold of $15,000 will be made via a Firm-Fixed Price (FFP) Government Purchase Card transaction.

• Quotes must be submitted via email to Ashley Tabor at atabor@bop.gov.

• The deadline for quote submission is May 26, 2026, at 8:00 AM Eastern Standard Time.

• Late quotes will not be considered.

• Evaluation will be based on price, delivery time, and past performance, with the government reserving the right to make an award based on overall best value.

• Questions should be submitted in writing to Ashley Tabor at the same email address.

• Offerors are required to be registered in the System for Award Management (SAM) and maintain registration until time of award, during performance, and through final payment.

• Unique Entity Identifiers (UEI) must be included in quotes.

• Failure to comply with submission instructions may result in quote exclusion.

• Failure to supply an item or meet the delivery schedule may be considered a performance issue and affect future award eligibility.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services for the Federal Prison Camp (FPC) Alderson, West Virginia. The procurement is for weekly dairy delivery requirements for the entire 4th Quarter of FY26. This solicitation is a Total Small Business Set-Aside.

• Weekly delivery of dairy products.

• Quantities to be determined weekly by Food Service staff.

• Deliveries are to be made 30 days After Receipt of Order (ARO).

• Deliveries will be made to the Institution's Front Gate at FPC Alderson, Glen Ray Road, Alderson, WV 24910.

• Delivery will be Freight on Board (FOB).

• Detailed requirements, items, quantities, and units of measure are provided in attached requirements worksheets.

• Contract type: Firm-Fixed Price.

• NAICS Code: 311991.

• Small Business Size Standard: 700 employees.

• Awards will be made on a line-item basis.

• Awards over $15,000 will be Firm-Fixed Price (FFP) Purchase Orders.

• Awards under $15,000 will be Firm-Fixed Price (FFP) Government Purchase Card transactions.

• Submission Deadline: May 26, 2026, no later than 8:00 am Eastern Standard Time.

• Submission Method: Quotes must be submitted via email only to Ashley Tabor at atabor@bop.gov. No fax, hand-delivered, or mail-in quotes will be accepted.

• Quote Validity: Quotes must be good for 30 calendar days after the solicitation close date.

• Evaluation Criteria:

  • Price: To ensure it is fair and reasonable.
  • Past Performance: A Go/No-Go evaluation based on timeliness of deliveries and order accuracy/completeness. A history of substantial delivery delays or a pattern of incomplete/inaccurate deliveries will result in a "No-Go".

• Total Small Business Set-Aside.

• The solicitation incorporates provisions and clauses by reference. Full text can be accessed at www.acquisition.gov.

• Interested parties are responsible for monitoring www.sam.gov for any updates.

• The contracting officer has determined this acquisition appropriate to require acceptance in writing.

Form / Attachment / Pricing Sheet

This document outlines the delivery schedule and requirements for subsistence items to FPC Alderson Food Service Department. It details the conditions under which deliveries will be accepted and specifies inspection and acceptance procedures.

• Delivery Window: Deliveries must occur between 7:30 am and 2:00 pm EST. Federal holiday deliveries are not accepted.
• Pre-Arrangement: Delivery schedules must be pre-arranged with the receiving warehouse.
• Inspection: All items will be closely inspected upon delivery.
• Palletization: Deliveries must be fully palletized and strategically positioned for immediate offloading.
• Temperature Requirements:
  • Perishable foods: 34 to 41 degrees F.
  • Canned goods: Above 34 degrees F (not frozen).
  • Frozen foods: 0 degrees F or below.
• Special Items: Certified religious diet items must be marked with a Kosher Symbol.
• Conditional Receipt: Deliveries may be conditionally received for up to three (3) days for examination and testing.
• Non-conforming Items: Items failing to meet specifications or found unacceptable after conditional receipt must be picked up by the vendor within two (2) weeks at their expense. Failure to do so may result in disposal by warehouse staff.
• FAR Reference: Refers to FAR 52.212-4 (b) for Inspection and Acceptance.

This document is critical for bidders to understand the logistical and quality control requirements for delivering subsistence products. Adherence to the specified delivery times, temperature controls, inspection protocols, and handling of non-conforming items is essential for successful contract performance and to avoid negative past performance evaluations.