FRESENIUS AQUA-C UNO H REVERSE OSMOSIS DIALYSIS WATER TREATMENT SYSTEMS FOR TAMC, HI

Solicitation / RFP / RFQ

This document is a solicitation (W81K0226QA036) for the procurement of "FRESENIUS AQUA-C UNO REVERSE OSMOSIS WATER TREATMENT SYSTEM" and related components. The acquisition is unrestricted.

The solicitation details the procurement of specific items, including:

• AQUAC 15 AMP (Vendor Item #: 24-10VA-1)
• Softener Portabl incl. salt tablet kit (Vendor Item #: 24-0479-0)
• AquaCaddy V2 Backflow Prevention/RPZ (Vendor Item #: 24-ACBF-0)
• AquaCaddy V2 Bolt On HD Conn.Kit(Option) (Vendor Item #: 24-ACCK-0)
• AquaCaddy V2 Booster Pump (Vendor Item #: 24-ACBP-0)
• Aqua Caddy - Dual Carbon Block (Vendor Item #: 24-AC02-0)
• AAMI Water Profile Kit (Vendor Item #: 24-AAMI-0)
• Aqua C Uno RO Install with Isopure Cart (Vendor Item #: 111147)
• Acute Wheel Package (Vendor Item #: 150105)

Each item is listed with a quantity of 4 each. The North American Industry Classification System (NAICS) code for this acquisition is 334510, with a size standard of 1,250.

• Contract Type: Not explicitly stated, but implied to be Firm Fixed Price based on "Pricing Arrangement: Firm Fixed Price" for all items.

• Period of Performance: Not explicitly stated in the provided pages.

• Estimated Value: Not stated.

• Offer Due Date: 21 APR 2026, 10:00 AM.

• Submission Instructions: Quotes are to be submitted via email to lara.a.staley.civ@health.mil. Written documentation should be in separate volumes: VOLUME I - ADMINISTRATIVE and VOLUME II - PRICE. Quotes must be complete and include a title page with quoter information. Large email files should be sent in multiple emails. Confirm receipt by telephone.

• Evaluation Factors: Award will be made to the lowest price quoter possessing all of the following characteristics: conforms to the solicitation, is from a responsible contractor, and has a fair and reasonable price. Award will be made in accordance with FAR 13, Simplified Acquisition Procedures. Discussions are not anticipated but may be held if necessary.

• This acquisition is unrestricted.

• NAICS Code: 334510

• Size Standard: 1,250

• The solicitation incorporates FAR clauses by reference, including 52.212-1, 52.212-3, 52.212-4, and 52.212-2, with deviations noted.

• Specific clauses related to Item Unique Identification and Valuation (252.211-7003), Wide Area WorkFlow Payment Instructions (252.232-7006), and Buy American-Free Trade Agreements-Israeli Trade Act (52.225-4) are included.

• Cybersecurity/Risk Management Framework (RMF) requirements are referenced via attachments.

Form / Attachment / Pricing Sheet

This document provides "Additional Instructions & Information" for potential bidders, covering critical compliance and procedural requirements.

• Exclusion from Participation in Federal Health Care Programs: Outlines requirements for contractors to screen individuals and entities against the HHS OIG List of Excluded Individuals and Entities (LEIE) and the TRICARE Sanctioned Provider List. It details the process for querying these lists, certifying compliance, and the consequences of employing excluded persons, including material breach and civil monetary penalties.
• Personally Identifiable Information (PII), Protected Health Information (PHI), and Federal Information Requirements: Details the contractor's obligations regarding the Privacy Act, FOIA, and HIPAA. It references specific DoD issuances and regulations, defines key terms, and outlines requirements for:
  • Records Management
  • Freedom of Information Act (FOIA) requests
  • Systems of Records (SORNs)
  • Privacy Impact Assessments (PIAs)
  • Data Sharing Agreements (DSAs) and Data Use Agreements (DUAs)
  • Human subject research compliance
  • Privacy Act and HIPAA training for staff
  • HIPAA Business Associate provisions
  • Breach response procedures, including reporting timelines and notification requirements.
• Tobacco Free Medical Campus (TFMC): Informs contractors that all facilities are designated as smoke-free, and personnel and visitors must adhere to these restrictions.
• Medical Device Equipment (MDE) Authorization: Requires contractors to include costs associated with authorizing and maintaining MDE in their quotes, referencing DHA Procedural Instruction (PI) 8400.1 and the DHA RMF CyberLog process.

This document is crucial for bidders as it outlines significant compliance obligations related to personnel screening, data privacy (PII/PHI), and facility policies. Failure to comply with these requirements, particularly regarding excluded individuals and data breaches, can lead to contract termination and penalties. Bidders must understand these requirements to accurately assess their ability to perform and to include any associated costs in their proposals, especially for MDE authorization.