Amendment 1: Fresh Bread & Bakery Products support for DLA Troop Support to military customers in Maryland, Virginia and D.C.

Form / Attachment / Pricing Sheet

This document is a revised attachment containing a schedule of items for bread and bakery products. It serves as a pricing sheet for potential bidders to fill out their offers.

• Opportunity Identification: SPE300-26-R-0014: Bread and Bakery Items for Maryland, Virginia, DC.
• Geographic Scope: Group I covers MD (Andrews AFB, ANG), VA (Ft. Hill, Ft. Meade, Ft. Myer), and D.C. (ANG). Group 2 covers Maryland, Virginia & DC Hospitals.
• Item Details: Lists various bread and bakery items with descriptions, product codes, minimum package sizes, and estimated quantities in pounds.
• Pricing Columns: Requires bidders to input prices per package and per pound for two tiers (18 months each) and an aggregate price.
• Lead Time: Requires input for lead time in hours.
• Pricing Instructions: Prices in columns H and L ("Price per PKG") must be entered to the hundredth place (two decimal places). Example: $1.447 must be rounded to $1.45.
• Offeror Information: Fields for Offeror's Name, CAGE Code, and Unique Entity Identifier are provided.

This attachment is critical for bidders as it details the specific bread and bakery items required, the estimated quantities, and the format for submitting pricing. Bidders must accurately complete this schedule to provide their offer for the specified regions and contract tiers. The pricing and lead time information provided here will be used for evaluation.

Amendment / Modification

• The original schedule of items (Attachment #23123) has been removed and replaced with a Revised Attachment #231Schedule of Items.

• Attachment #23123 (original schedule of items) is replaced.

• Revised Attachment #231Schedule of Items is added.

• The solicitation due date is NOT extended. Offers remain due by March 5, 2026, at 3:00 PM EST.

• All other terms and conditions of the solicitation remain unchanged.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Quantity Contract (IQC) for Fresh Bread & Bakery products to be supplied to Department of Defense (DoD) customers in Maryland, Virginia, and D.C. The contract will be for a period of 36 months, divided into two 18-month tiers. The government intends to award one contract per group (Group 1: MD, VA, DC Mid Atlantic; Group 2: MD/VA/DC Hospitals).

• Sourcing, storing, and delivering a variety of bread and bakery items.

• Maintaining acceptable fill rates, customer service levels, and product quality.

• Offerors must be current and functioning commercial distributors of bread and bakery items.

• Specific requirements per item are detailed in the Schedule of Items (Attachment 1).

• Berry Amendment compliance is required, mandating that all food items be produced and manufactured in the United States.

• Contractors must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Contractors must maintain electronic catalogs (STORES) of available items.

• A minimum contract fill rate of 97.00% is required.

• Products must meet freshness requirements and commercial standards for storage and delivery.

• Quality program for acquisition, warehousing, and distribution is required.

• Sanitation program and stored product pest management program are required.

• Products must be from a sanitarily approved source.

• Contract Type: Fixed Price, Indefinite Quantity Contract (IQC).

• Period of Performance: April 12, 2026 to April 7, 2029 (36 months).

• Estimated Dollar Value: Tier 1 (18-month) estimated value is provided, along with overall 3-year contract estimates, guaranteed minimums, and 300% contract maximums for each group.

• Offer Due Date: March 5, 2026, 3:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email (Edith.Moss@dla.mil, Alicia.Harris@dla.mil). Facsimile submissions are NOT authorized.

• Evaluation Method: Lowest Price Technically Acceptable (LPTA) Source Selection Process.

• Evaluation Factors: Technical Acceptability and Price.

• Proposal Submission Requirements: Signed solicitation, amendments, Attachment 1 (Schedule of Items with proposed prices), AIB documents, and Wholesale Price List/catalog price schedule.

• Offerors must submit pricing for all items in the Schedule of Items for each Group.

• This solicitation is being issued as unrestricted with HUBZone evaluation preference under full and open competition procedures.

• NAICS Code: 311812, Size Standard: 1000 employees.

• The content and structure of this solicitation are new; offerors are urged to read carefully.

• Contractors must be registered in the System for Award Management (SAM) database.

• RapidGate, DBIDS, or other security program enrollment may be required for base access; contractors are responsible for costs and timely enrollment.

• Specific instructions for proposal submission, including formatting of prices and spreadsheet requirements, are detailed.

• FAR clauses 52.212-1, 52.212-3, and 52.212-5 are incorporated by reference and/or attached.

Form / Attachment / Pricing Sheet

This document is a pricing sheet for "Bread and Bakery Items" for "Maryland, Virginia, DC" under solicitation SPE300-26-R-0014. It outlines the items, quantities, and pricing structure for two tiers of performance.

• Groups: The sheet is divided into Group I (MD, VA, DC) and Group 2 (MD, VA, DC Hospitals).
• Items: Lists various bread and bakery items with descriptions (e.g., BREAD, WHITE, FRESH, SLICED, THICK, PAN BAKED).
• Pricing Structure: Requires pricing per package and per pound for two 18-month tiers (TIER 1 and TIER 2).
• Aggregate Price: Includes a field for the evaluated aggregate total.
• Lead Time: Requires lead time in hours.
• Pricing Instructions: Emphasizes that all prices must be input to the hundredth place (two decimal places), with an example provided for rounding.

This sheet is critical for bidders to understand the specific bread and bakery items required, the estimated quantities (in LBS and PKG), and the format for submitting their pricing proposals. Bidders must adhere to the specified rounding and input format for all pricing entries. The lead time and aggregate price fields are also key components for evaluation.

Form / Attachment / Pricing Sheet

This document, "Attachment 2 - Delivery Schedule.xlsx", outlines the specific delivery schedules for Group 1 and Group 2 locations. It provides essential logistical details for potential bidders to understand delivery requirements.

Group 1 (MD, VA, D.C.):

• Locations: Includes Andrews AFB (MD), Ft. Hill (VA), Ft. Meade (MD), Ft. Myer (VA), D.C. (ANG), Marine Barracks (DC), Naval Surface Warfare Center (MD), Marine Corps Base Quantico (VA), Ft. AP Hill (VA), Ft. Myer (VA), Ft. Meade (MD), DC Army National Guard locations.
• Delivery DoDAACs: Specific codes for each delivery point.
• Delivery Addresses: Full addresses for each delivery location.
• Delivery Times: Specified time windows for deliveries (e.g., 5:00 AM - 12:00 PM).
• Frequency: Details on how often deliveries are expected (e.g., five deliveries per week, three per month).
• Points of Contact (POC): Contact information for each location.

Group 2 (MD, VA & DC Hospitals):

• Locations: Ft. Belvoir Army Hospital (VA), Malcolm Grow Medical Center (MD), Walter Reed National Military Center (MD), St. Elizabeth’s Hospital (DC).
• Delivery DoDAACs: Specific codes for each delivery point.
• Delivery Addresses: Full addresses for each hospital delivery location.
• Delivery Times: Specified time windows for deliveries (e.g., 6:00 AM - 10:00 AM).
• Frequency: Details on delivery frequency (e.g., three deliveries per week, four deliveries per week).
• Points of Contact (POC): Contact information for each hospital.

This attachment is critical for bidders to assess their capability to meet the logistical demands of the contract. It details the specific locations, delivery timeframes, and frequency required for each site, which will impact operational planning and resource allocation. Understanding these requirements is essential for accurate proposal development and cost estimation.

Form / Attachment / Pricing Sheet

This document, "Attachment 4 - STORES EDI manual.pdf", provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and procedures for vendors to interface with DLA Troop Support using EDI.

• EDI Transaction Sets: Outlines the requirements for specific EDI transaction sets, including:
  • 832 Catalog: For transmitting catalog data, item descriptions, and pricing.
  • 850 Purchase Order: For receiving purchase orders from customers.
  • 810 Invoice: For submitting invoices for goods and services.
  • 864 Rations Text Message: For internal ration processing.
  • 997 Functional Acknowledgement: For confirming receipt and processing of transactions.
• Testing Process: Details the mandatory EDI testing process that vendors must complete before moving to production, including contact information for testing.
• Production Procedures: Covers transmission schedules for catalog updates and procedures for problem recovery during production.
• EDI Guidelines: Provides detailed specifications for each transaction set, including segment and element definitions, data types, and mandatory/conditional requirements.

This document is crucial for any vendor intending to do business with DLA Troop Support through the STORES system. It specifies the technical requirements for electronic data exchange, including catalog maintenance, order processing, and invoicing. Vendors must adhere to these guidelines to ensure successful integration and transaction processing. The document also provides contact information for EDI testing and support, which is essential for onboarding and troubleshooting.

Form / Attachment / Pricing Sheet

This document provides detailed delivery schedules for Group 1 and Group 2, specifying delivery locations, times, and frequencies for various military installations within Virginia, Maryland, and the District of Columbia. It serves as a reference for logistical planning related to the opportunity.

Group 1 (Virginia, Maryland, District of Columbia):

• Delivery Locations: Includes addresses for Andrews AFB, MD; Maryland Air National Guard; Marine Barracks, DC; Naval Surface Warfare Center, Indian Head, MD; Marine Corps Base Quantico, VA; Ft. AP Hill, VA; Ft. Myer, VA; Ft. Meade, MD; and DC Army National Guard sites.
• Delivery Times: Specified time windows for deliveries, generally between 5:00 AM and 3:00 PM.
• Delivery Frequency: Ranges from two to five deliveries per week, with some locations specifying monthly deliveries.
• Points of Contact (POCs): Contact information (names, phone numbers, emails) for personnel at each delivery location.

Group 2 (Virginia, Maryland, District of Columbia):

• Delivery Locations: Includes Ft. Belvoir Army Hospital, VA; Malcolm Grow Medical Center, Andrews AFB, MD; Walter Reed National Military Medical Center, Bethesda, MD; and St. Elizabeth’s Hospital, Washington DC.
• Delivery Times: Specified time windows, generally between 6:00 AM and 10:00 AM or 1:00 PM.
• Delivery Frequency: Typically three deliveries per week, with one location specifying four deliveries per week (excluding Tuesdays and holidays).
• Points of Contact (POCs): Contact information for personnel at each delivery location.

This attachment is crucial for bidders to understand the logistical requirements and delivery expectations associated with the opportunity. It details the specific locations, delivery windows, and frequency of service required, which can impact operational planning, resource allocation, and cost estimation. Bidders should review the POC information for each site for potential direct inquiries regarding delivery specifics.

Form / Attachment / Pricing Sheet

This document is a "Market Research Vendor Survey" used by the Federal Government to gather information from potential vendors regarding their capabilities to supply Fresh Bread and Bakery Items for DoD Troop Customers in Maryland, Virginia, and D.C. It aims to inform market research for a potential Firm Fixed Price contract.

• The survey requests vendor interest in performing the contract.
• It asks for a description of capabilities if interested.
• It inquires about minimum dollar delivery requirements and experience with large orders.
• It seeks suggestions for modifying the requirement to encourage vendor participation.
• It asks about potential subcontracting needs.
• Two attachments are referenced: Attachment #1 (Schedule of Items) and Attachment #2 (Delivery Schedule).

This survey is crucial for vendors interested in supplying fresh bread and bakery items to DoD customers in the specified regions. Responding provides an opportunity to influence the potential contract's structure and requirements. The survey also indicates a contemplated Firm Fixed Price contract with a 3-year period of performance, with an estimated total value between $420,347.40 and $1,261,042.20. Responses are due by December 19, 2025, at 3:00 PM Eastern Standard Time, and should be emailed to Edith Moss (Edith.Moss@dla.mil) and Alicia Nichols-Harris (Alicia.Harris@dla.mil).

Form / Attachment / Pricing Sheet

This document, "Attachment 1 - Schedule of Items.xlsx", appears to be a schedule of items, likely detailing the specific food products required for the opportunity. It lists various types of fresh bakery items, including bagels, breads, muffins, and rolls, along with their descriptions and stock numbers. Bidders should use this document to understand the exact product specifications and quantities that may be required for their proposal.

• Stock Number: Unique identifier for each item.
• Description: Detailed description of the bakery item, including type, freshness, preparation method (e.g., pan baked, sliced), weight, and packaging.
• Item Categories: Includes Bagels, Breads (various types like raisin, wheat, white, whole grain), Muffins (English), and Rolls (dinner, frankfurter, hamburger, hoagie/submarine, kaiser, slammer).

This attachment is crucial for bidders to accurately price and plan for the provision of specified bakery items. It outlines the variety and specifications of fresh bread products needed, directly impacting the scope of work and the technical proposal. Bidders must ensure their offerings align with these detailed product descriptions.