Front Desk Data Entry - Minot AFB
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The Department of the Air Force is soliciting quotes for Front Desk Data Entry Services at the Military Family & Readiness Center, Minot AFB, North Dakota. This is a 100% Total Small Business Set-Aside opportunity for a contract including a base year and four option years. Services are required to commence on March 2, 2026.
Scope of Work
The contractor will provide nonpersonal services to support the Air Force Military and Family Readiness Center (M&FRC). Key responsibilities include:
- Office Automation & Document Management: Generating emails, creating/editing documents, utilizing databases/spreadsheets, simple troubleshooting.
- Correspondence & Reporting: Preparing various communications, consolidating information for reports, proofreading.
- Mail & Communication: Processing incoming/outgoing mail, screening messages, handling telephone calls and visitors, answering nontechnical requests.
- Records Management & Administrative Tasks: Serving as primary Record Custodian, establishing/maintaining office records, data entry into systems like Access and DoD TAP, preparing class rosters, requisitioning supplies. Performance will be monitored against standards for accuracy and timeliness, such as 95% data entry accuracy within one business day.
Contract Details
- Contract Type: Combined Synopsis/Solicitation for commercial items.
- Set-Aside: 100% Total Small Business Competition.
- NAICS Code: 561110 (Office Administrative Services), with a $12.5 million small business size standard.
- Period of Performance: Base period from March 2, 2026, to March 1, 2027, with four one-year option periods, potentially extending the contract until March 1, 2031.
- Place of Performance: Primarily Minot Air Force Base, 291 Peacekeeper Place, Minot AFB, ND 58704, including surrounding North-Central North Dakota USAF locations.
Submission & Evaluation
- Questions Due: February 12, 2026, by 11:00 AM CST.
- Quote Submission Deadline: February 20, 2026, by 5:00 PM CST.
- Submission Method: Quotes must be submitted via email to the points of contact.
- Required Submissions:
- A candidate resume demonstrating ability to meet PWS requirements.
- Price quotations on the provided "Quote Sheet - Front Desk Admin Support.xlsx".
- Completed "Attachment 4 - Financial Questionnaire Sheet.pdf" (Responsibility Questionnaire and contractor section of Financial Institution Reference Sheet).
- Technical submission (separate from price).
- Quote Validity: Quotes must remain valid through June 1, 2026.
- Evaluation Criteria: Proposals will be evaluated based on Technical Capability, Price, and Past Performance (recency within 5 years, quality of work).
Key Documents
Bidders should review the Performance Work Statement (PWS) for detailed requirements, the Quote Sheet for pricing, and the Financial Questionnaire for required financial and past performance information.