Fruits and Vegetables for West Virginia Troops and Schools

Form / Attachment / Pricing Sheet

This document is a pricing sheet for Solicitation SPE300-25-R-0066, specifically for the West Virginia Zone. It is divided into two groups: Group 1a for WV Schools and Group 1b for WV Troops. Bidders are instructed to fill in only the white fields, bid on all items, and save the completed sheet to a CD. Invoices should be labeled with the Government Item #.

• Group 1a - WV Schools: Contains 38 items, primarily various types of fresh and processed fruits and vegetables (e.g., apples, blueberries, broccoli, carrots, onions, potatoes, salad mixes, strawberries, watermelon, citrus). It includes columns for Government Item #, Stock Number, Case Weight, Description, Estimated Quantity, Unit of Issue, Delivered Pricing including Freight, and various pricing tiers (DIP Price, Total Delivered Price, Total Evaluated Price, etc.).
• Group 1b - WV Troops: Contains 13 items, also focusing on fresh produce (e.g., apples, cucumbers, grapes, onions, peppers, salad mix, spinach, strawberries, tomatoes).
• Instructions: Vendors must not alter shaded fields and must complete all white fields. Pricing is to be provided per case.

This document is critical for bidders as it outlines the specific items, estimated quantities, and required format for submitting pricing proposals for the West Virginia Zone opportunity. Bidders must use this sheet to provide their pricing for all listed items to be considered.

Form / Attachment / Pricing Sheet

This document provides delivery schedule information, specifically listing addresses for various schools and troop locations within West Virginia that are potential delivery points.

• Sheet: Group 1 - WV Schools: Lists school addresses including name, address, city, state, and zip code for food distribution.
• Sheet: Group 2 - WV Troops: Lists ordering points and ship-to locations for West Virginia National Guard facilities, including customer names, addresses, city, state, zip code, and delivery instructions (e.g., forklift required).

This attachment details specific delivery locations for the opportunity. Bidders should review these addresses to understand the geographic scope and logistical requirements for fulfilling any potential contract. It helps in assessing delivery capabilities and potential costs associated with serving these designated sites.

Form / Attachment / Pricing Sheet

This document provides the Electronic Data Interchange (EDI) Implementation Guidelines for the Subsistence Total Ordering and Receipt Electronic System (STORES). It details the requirements and processes for vendors to transmit catalogs (832), purchase orders (850), and invoices (810) electronically.

• EDI Transaction Sets: Outlines the specifications for 832 (Catalog), 850 (Purchase Order), and 810 (Invoice) transaction sets.
• Testing Process: Describes the steps vendors must follow to test EDI transactions before going live, including contact points for testing.
• Production Procedures: Details transmission schedules and problem recovery procedures during production.
• EDI Guidelines: Provides specific segment and element definitions for each transaction set, including mandatory and conditional fields.
• Contact Information: Lists points of contact for EDI testing and support.

This document is crucial for any vendor intending to do business with DLA Troop Support via the STORES system. It provides the technical specifications and procedural information necessary to establish and maintain electronic data exchange for ordering and invoicing, which is essential for efficient and compliant operations.

Solicitation / RFP / RFQ

This solicitation is for an Indefinite Quantity Contract (IQC) for the supply of United States Department of Agriculture (USDA) Grade Number 1 or better quality fresh fruits and vegetables (FF&V) and shell eggs to Department of Defense (DoD) and USDA (School) customers in the West Virginia Zone. The contract will be for a 5-year period, divided into one 24-month tier and two 18-month tiers. The acquisition is a 100% Small Business set-aside.

• Offerors must be current and functioning commercial distributors of FF&V items.

• Must possess a valid Perishable Agricultural Commodities Act (PACA) license.

• Must submit a valid USDA Harmonized Good Agricultural Practices (GAP) Plus + Standard audit, including addenda for warehouse and food defense, or an independent third-party audit report.

• Awardee must have a computer system capable of accepting delivery orders and processing Electronic Data Interchange (EDI) transactions.

• Maintain electronic catalogs (STORES for Troop contracts, FFAVORS for School contracts).

• Provide a Food Defense Plan prior to performance.

• Maintain a minimum 98.0% contract fill rate for each customer group.

• Comply with all applicable laws and regulations regarding export-controlled items.

• Contract Type: Indefinite Quantity Contract (IQC), Fixed Price with Economic Price Adjustment (EPA).

• Period of Performance: 5 years (one 24-month tier and two 18-month tiers).

• Estimated Dollar Value: Not explicitly stated, but includes a 24-month estimate for Tier 1, a 5-year estimate, a 10% Guaranteed Minimum, and a 300% contract maximum.

• Offer Due Date: May 8, 2026, 03:00 PM Eastern Standard Time.

• Submission Methods: DIBBS electronic upload or email to specified points of contact. Facsimile offers are not authorized.

• Evaluation: Lowest Price Technically Acceptable (LPTA) source selection process. Evaluation factors include Technical Acceptability (PACA license, USDA GAP+ audit) and Pricing.

• Pricing: Offerors must submit pricing for all items in the Schedule of Items (Attachment 1), broken down into Delivered Price, Rebates/Discounts, and Distribution Price.

• 100% Small Business set-aside.

• NAICS Code: 311991.

• Size Standard: 700.

• Offerors must substantiate delivered prices with invoices/quotes.

• Specific requirements for packaging, packing, labeling, and markings are detailed.

• Delivery instructions, including pallet height requirements and vehicle standards, are provided.

• Inspection and acceptance of products will be performed at destination.

• Detailed invoicing and payment procedures are outlined.

• Various clauses related to cybersecurity, foreign purchases, and business ethics are incorporated.