FSG53 HARCD Modification 0002 for SPE4A2-26-R-0001

Form / Attachment / Pricing Sheet

This document is an acronym list provided as an attachment to a SAM.gov opportunity. It serves to define common acronyms used within the context of government contracting and the specific opportunity.

• A comprehensive list of acronyms and their corresponding full definitions.
• Covers a wide range of terms from general government and contracting (e.g., FAR, DFARS, CAGE, NAICS) to specific systems and processes (e.g., DIBBS, WAWF, CPARS).

This list is crucial for bidders to understand the terminology used in other opportunity documents such as the solicitation, SOW, or PWS. Familiarity with these acronyms will aid in accurately interpreting requirements, instructions, and evaluation criteria, thereby facilitating a more precise and compliant proposal submission.

Amendment / Modification

• This amendment (0002) updates the solicitation SPE4A226R0001.

• It updates Attachment 1 (SOW) and Attachment 2 (Active NSNs - Schedule B).

• Technical data for the population has been posted to cFolders under SPE4A226HARV2.

• Attachment 1: SOW (File Name: Attachment 1- HARCD SOW.pdf)

• Attachment 2: Active NSNs (Schedule B) (File Name: Attachment 2-HARCD Section B.xlsx)

• The amendment does not explicitly state a change to proposal deadlines or submission rules. Bidders should review the updated attachments for any impact on their proposals.

Form / Attachment / Pricing Sheet

This document, "Attachment 3-HARCD Quality Matrix.xlsx", appears to be an Excel spreadsheet containing quality-related data. It is likely intended to provide bidders with specific quality assurance requirements, metrics, or a matrix for evaluating quality control processes related to the opportunity.

The spreadsheet contains numerous columns, including:

• NIIN, FSC, ICP, Profit Center, Division, Branch
• IST Label, Nomenclature (e.g., SPACER, RING; NUT, SELF-LOCKING, EX)
• Various quality and compliance indicators (e.g., ALRE, IRPOD, ICBM, CSI, FMS, Config Mgmt, PIC, U/I, BUoM, Shelf Life, HMIC, CIC, PMIC, Tech Manual, FSI, LSE, FAT, Govt Tool, Govt Matl, Govt Prop, QPL, COQC, Prod Verif Testg, Proc Ctrl, Govt Fit Verif, Measure & Testg, COTS, RGHTS GRD, QCC, DWG, MYL, QAP, Export Control, Contains Classif, ENAC, Supply Chain, Nuclear)
• Aircraft-specific columns (B-2, B-52, ICBM, ALCM, NRP, Ohio)
• Count and WSDCS columns

Bidders should review this document to understand the specific quality standards, testing requirements, and compliance obligations associated with the parts or services being procured. This information is crucial for developing accurate proposals, ensuring compliance with quality assurance protocols, and potentially for pricing considerations related to quality control and verification processes.

Other / Unclassified

This document comprises a list of technical and quality requirements that are incorporated by reference into solicitations and contracts. These requirements are identified by an 'R' or 'I' number and are detailed in the DLA Master List of Technical and Quality Requirements, accessible online at http://www.dla.mil/HQ/Acquisition/Offers/eProcurement.aspx.

• Simplified Acquisitions: The revision of the master list in effect on the solicitation issue date or award date controls.
• Large Acquisitions: The revision of the master list in effect on the RFP issue date applies. If a solicitation amendment incorporates a follow-on revision, the amendment date controls.

This document is critical for bidders as it specifies the technical and quality standards that must be met. It directs bidders to the DLA Master List for comprehensive details, essential for preparing compliant proposals. The document clarifies how revisions to these requirements are applied based on acquisition size and the relevant dates (RFP issue, amendment, or award date), ensuring bidders understand which version of the requirements is applicable. Attachment 4 specifically details Product Identification (PID) and packaging (PACK) requirements, including specific parts, technical/quality standards (RA001), sampling methods (e.g., MIL-STD-1916), export control considerations (RQ032), source control, and commercial item identification. Bidders must ensure compliance with all listed part numbers, drawing revisions, approved sources, and quality/sampling procedures.

Form / Attachment / Pricing Sheet

This document is a cross-reference matrix designed to help bidders align their proposals with the solicitation's requirements. It maps solicitation factors and subfactors to specific sections within the proposal (Section L - Proposal Preparation Instructions, Section M - Evaluation Factors) and relevant paragraphs in the Performance Work Statement (PWS).

• Factors/Sections: Major areas of evaluation (e.g., Cyber Security, Past Performance, Technical Capability, Cost/Price, Contract Documentation).
• Subfactors/Required Submissions: Specific components within each factor that bidders must address.
• Section L References: Indicates the volume and page/paragraph where the government specifies how bidders should present information for each subfactor.
• Section M References: Indicates the volume and page/paragraph where the government outlines how each factor will be evaluated.
• PWS Paragraphs: Lists the specific paragraphs within the Performance Work Statement that relate to each subfactor, detailing the technical requirements.
• Contractor Proposal: Guides bidders on where to address these requirements within their submitted proposal.

This matrix is crucial for bidders to ensure their proposals comprehensively address all technical requirements and evaluation criteria outlined in the solicitation. It provides a clear roadmap for structuring the proposal, ensuring that all PWS requirements are mapped to the appropriate sections of the proposal and the evaluation criteria. Bidders should use this document to verify that their proposed approach aligns with the government's expectations for each aspect of the requirement and its evaluation.

Questions & Answers / Clarifications

This document contains questions submitted by potential offerors and the Government's responses, clarifying aspects of the solicitation SPE4A226R0001.

• Property Management Plan (VMI): The Property Management Plan for Vendor-Managed Inventory (VMI) can be included as an appendix to Volume II and will be outside the page limits.
• Gap Analysis Report: The SOW will be updated to reflect that offerors must submit a "Gap Analysis Report" as part of their proposal. This report is excluded from the Volume II page count and can be included as an appendix.
• Factor 2 Page Limits: Page limits for the five subfactors within Factor 2 of Volume II will be removed, but the total proposal must remain within the 60-page limit for Volume II.
• Estimated Annual Quantities (EAQ): For items missing EAQ values in the TEP worksheet, bidders should bid accordingly, treating blank values as no current projected demand. NIINs with no EAQ will be potential items for future additions. An updated schedule B and a 5-year award history will be provided.
• Attachment Consistency: Offerors are advised to pull documents from SAM.gov for consistency, as the Government cannot control posting to DIBBS. Attachment lists will be adjusted where possible.
• FMS Shipments: Freight forwarder shipments for Foreign Military Sales (FMS) will be scheduled through SIR, which will provide the freight forwarder's address.
• DFARS 252.219-7010: This clause does not apply to solicitation SPE4A226R0001.
• Trade Agreements: An update regarding DFARS 252.225-7021 (Trade Agreements) versus DFARS 252.225-7001 (Buy American Act) will be provided shortly.
• Management/Transition Fees: These fees should be provided within the PDF portion of the cost proposal, not the TEP worksheet. The 5-year base period price for these fees comprises the Transition Fee for the first 6 months and the Management Fee for the subsequent 4.5 years.
• Throughput Fee: A single proposed throughput fee percentage applies to all NSNs, including future additions. Offerors will quote the fee percentage at the time new NSNs are added.
• Foldout Graphics: A foldout graphic counts as one page.

Several sections of the solicitation and its attachments have been clarified or will be updated. Page limits for specific proposal sections have been adjusted, and guidance on data submission and document referencing has been provided. Offerors should review these clarifications carefully when preparing their proposals.

Form / Attachment / Pricing Sheet

This document provides a reference table for Foreign Military Sales (FMS) Program Codes used by the DLA. It details various codes and their corresponding data fields and record positions within different FMS program categories.

• FMS Program Codes: Lists codes A through E, categorized as 'Other', 'CLSSA Programmed CLSSA Recurring Demand', 'CLSSA Programmed CLSSA Nonrecurring Demand', 'Non-CLSSA Non-Programmed CLSSA', and 'Non-CLSSA Non-CLSSA'.
• Data Fields: For each program code, it specifies details for:
  • Cooperative Logistics Program Support Category
  • Requisition Service Code (1st Pos of DoDAAC)
  • 1st Pos of Supplementary Address
  • Type of Assistance Code
  • Demand Code
• Demand Status: Indicates whether the demand is in the JDA Forecast and issued in accordance with UMMIPS, or not in JDA Forecast and subject to ROPL Check.
• Backorder Type: Specifies the type of backorder, such as 'Never Backorder', 'Backorder Type 1 (Mechanically Released)', or 'Backorder Type 5 (Mechanically Released FMS Backorder)'.
• CPR Data Fields: Notes the CPR data fields associated with specific codes (e.g., CR_CLSSA_PRG_CD, CR_FMS_CLSSA_CD, CR_DMD_CD).

This reference table is crucial for understanding the coding structure and data requirements related to Foreign Military Sales. Bidders involved in FMS opportunities may need to reference this table to correctly interpret or populate data fields related to program codes, demand status, and backorder types as required by the solicitation or contract.

Forms / Attachments / Pricing Sheets

This Excel file, 'Attachment 2-HARCD Section B.xlsx', contains detailed item information, including Federal Supply Class (FSC), National Item Identification Number (NIIN), Nomenclature, and Estimated Annual Quantities (EAQ) for multiple years. It appears to be a pricing or parts list attachment relevant to the opportunity.

• Item Details: Provides FSC, NIIN, and Nomenclature for various hardware components.
• Estimated Annual Quantities (EAQ): Lists projected quantities for Years 1 through 5 for each item.
• Pricing Information: Includes columns for 'Offered Price', 'Throughput Charge Percentage', 'Total Unit Price', and 'Total Evaluation Price (TEP)'.
• Manufacturer Information: CAGE code and Manufacturer Name are provided for some items.

This document is crucial for bidders as it outlines the specific parts and their estimated annual demand. Bidders will likely need to use this information to:

• Understand the scope of materials required.
• Develop accurate pricing proposals based on the listed items and estimated quantities.
• Identify potential manufacturers or suppliers.
• Ensure their offerings align with the specified part numbers and quantities.

Form / Attachment / Pricing Sheet

This document, 'Attachment 8- HARCD Wholesale Inventory Levels.xlsx', is an Excel spreadsheet containing wholesale inventory levels for the HARCD (likely a specific system or program). It provides detailed data on stock on hand for various items, categorized by NIIN (National Item Identification Number) and FSC (Federal Supply Class).

The spreadsheet includes columns for:

• NIIN: National Item Identification Number
• FSC: Federal Supply Class
• SOH (CC=A @SUoM): Stock on Hand (Condition Code A, Unit of Measure: Each)
• SOH (CC=A @BUoM): Stock on Hand (Condition Code A, Unit of Measure: Base Unit of Measure)

This data is crucial for bidders to understand the current inventory status of items related to the HARCD program. It can inform procurement strategies, identify potential supply chain needs, and help in assessing the feasibility and scope of fulfilling future requirements based on existing stock levels. Bidders should review this data to gauge demand, identify potential shortages or surpluses, and align their proposals with the government's inventory management context.

Form / Attachment / Pricing Sheet

This Excel file, "Attachment 11- HARCD Past Demand.xlsx", provides historical demand data for the HARCD (High-Altitude, Reconnaissance, Command, and Drone) system. It details past demand quantities for various National Item Identification Numbers (NIINs).

• NIIN: National Item Identification Number, a unique identifier for each item.
• Awd Date: The date the award was made for the item.
• PO Delivery QTY: The quantity of the item delivered under a Purchase Order.

This data can help potential bidders understand the historical demand and usage patterns for the items related to this opportunity. This information is crucial for estimating production capacity, supply chain logistics, and developing competitive pricing strategies. Bidders should analyze this data to gauge the scale and frequency of past procurements.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Statement of Work (SOW) defines the scope of effort required to provide performance-based customer direct (CD) material and logistics support for a subset of Industrial Hardware in specific Federal Supply Classes (FSCs).

• The contractor will be responsible for supplying Industrial Hardware National Stock Numbers (NSNs) that meet specified criteria.

• Support will be provided to U.S. Military, Foreign Military, and Non-Military customers, including shipments to Continental U.S. (CONUS) and Outside Continental U.S. (OCONUS), and replenishment of Forward Stocking Locations (FSL).

• Comprehensive supply chain management is required, including procurement, planning, forecasting, order processing, fulfillment, inventory management, quality control, storage, packaging, transportation, distribution, and obsolescence management.

• The contractor must manage customer returns related to Product Quality Deficiency Reports (PQDRs) and Supply Discrepancy Reports (SDRs).

• The contractor must not knowingly procure and supply counterfeit products or materiel.

• Specific Federal Supply Classes (FSCs) covered include FSC 5301, 5305, 5306, 5307, 5310, 5315, 5320, 5325, 5330, 5331, 5335, 5341, 5342, 5345, 5346, 5350, 5355, 5360, 5361, 5365, 5390, and 5395.

• Customer Direct Fill Rate (CDFR): A 90% CDFR is required for most items, and 95% for Nuclear Reactor Program (NRP) items. This is measured by the ship date, not the delivery receipt date.

• Incentives/Disincentives: Charts are provided detailing incentives and disincentives based on achieved CDFR percentages.

• Quality Metric: Measured by the ratio of orders issued to PQDRs/SDRs issued, with a baseline ratio of 3%.

• The contract has a potential ten-year duration.

• Transition to Initial Operational Capability (IOC) and Full Operational Capability (FOC) are defined, with FOC to be achieved within six months after contract award.

• Performance will be measured over a 12-month performance period, starting at FOC and continuing through contract expiration.

• Contract Type: Indefinite Delivery Indefinite Quantity Commercial Fixed Price Contract with Economic Price Adjustment.

• Systems Interface: Requires integration with DIBBS, ANSI X12, and EDI transactions (EDI 850, 997, 856). iRAPT (formerly WAWF) is required for invoicing, receipt, and acceptance.

• Vendor Managed Inventory (VMI): The contractor may be responsible for managing DLA-owned material stored at their facility.

• Cyber Security: Compliance with NIST policies and potential Cybersecurity Maturity Model Certification (CMMC) is required.

• Reporting: Various reports are required, including Open Order Reports, STO Master Reports, VMI closing balances, and PQDR/SDR resolution tracking.

• Program Management Reviews (PMRs): Conducted annually or semi-annually.

• Attachments: Attachment #1 - Schedule of Supplies, Attachment #2 - PID/Packaging Text.

Form / Attachment / Pricing Sheet

This document is a guide demonstrating the vendor registration process for the Procurement Integrated Enterprise Environment (PIEE). It outlines the steps required for vendors to self-register and establish an account within the PIEE system.

• Step 1: Introduction to PIEE: Overview of the system and its purpose.
• Step 2: User Requirements: Note that demonstration data is for example only and does not reflect actual user requirements.
• Step 3: Initiating Registration: Select the 'New User' button on the PIEE homepage.
• Step 4: Setup and Help: Access to various help links, FAQs, and training resources.
• Step 5: Privacy Act Statement: Review and agree to the terms and conditions.
• Step 6: Role Selection: Select 'Vendor' as the user type.
• Step 7: Authentication: Choose an authentication method (e.g., User ID and Password).
• Step 8: User ID and Password: Create a User ID and password, and complete CAPTCHA.
• Step 9: Security Questions: Select and answer security questions for account recovery.
• Step 10: User Profile: Enter personal and organizational information.
• Step 11: Saving Registration: Option to save progress and complete registration later within 3 days.
• Step 12: Email Notification: Confirmation of saved registration and email notification for User ID.
• Step 13-15: Profile and EB POC Information: Completing user profile details and entering EB POC (Electronic Business Point of Contact) information.
• Step 16-20: Roles: Selecting applications and specific roles within PIEE (e.g., WAWF-Vendor).
• Step 21: Justification/Attachments: Providing justification for access; attachments are optional.
• Step 22: Registration Summary: Review all entered data.
• Step 23-24: Agreement: Review and sign the Statement of Accountability Agreement and submit registration.
• Step 25: Successful Registration: Confirmation of successful registration for selected applications.

This document is crucial for any vendor needing to interact with government systems through PIEE. It provides a step-by-step walkthrough to ensure vendors can successfully register and obtain the necessary access to participate in government contracting opportunities managed through PIEE.

Solicitation / RFP / RFQ

This document provides instructions, conditions, and notices for offerors responding to the Hardware Acquisition Recompete Customer Direct (HARCD) contract. The contract aims to provide logistics support for hardware and abrasive products within specific Federal Supply Classes (FSCs). The contract will be a single-award, Fixed Price Requirements Contract with a one-year transition period, a four-year base period, and two option periods.

• The primary purpose is to ensure a customer-direct, total supply chain strategic solution for HARCD products.

• Performance requirements are detailed in the Statement of Work (SOW).

• Contract Type: Requirements, Fixed Price

• Period of Performance: One (1) year transition, four (4) year base, three (3) year option, two (2) year option.

• Proposals must be submitted electronically via PIEE by the date and time specified in Section A, Block 8 of the SF 1449.

• Offerors must acknowledge any amendments to the RFP.

• Only one proposal will be reviewed per Offeror; alternate proposals are not considered.

• Oral presentations are not allowed.

• Pre-award and post-award debriefings are available per FAR regulations.

• The proposal must be complete, self-sufficient, clear, and concise, demonstrating the Offeror's capability and experience.

• Proposals are organized into four volumes: Past Performance, Technical Capability, Cost/Price, and Contract Documentation.

• Specific page limitations apply to each volume and subfactor.

• Offerors must clearly identify any exceptions to solicitation terms and conditions with rationale.

• NAICS Code: 332722 (Hardware and Abrasive Products Manufacturing)

• Small Business Size Standard: 500 employees.

• Offerors must describe their small business subcontracting plan, including commitments and justification.

• This Section L supplements FAR 52.212-1.

• In case of conflict, Section L takes precedence.

• Offerors must hold prices for 180 calendar days.

• The Government may obtain past performance information from sources other than those identified by the Offeror.

Form / Attachment / Pricing Sheet

This document, "SECTION H SPECIAL CONTRACT REQUIREMENTS," outlines specific contractual clauses and requirements related to payment, pricing, and prompt payment terms for potential bidders. It details conditions for prompt payment, economic price adjustments, and procedures for adding items to the contract.

• C-23 Potential for Prompt Payments on Certain Customer Direct Contracts: Details eligibility for the DLA Prompt Pay Program, requiring contractors to acknowledge evaluation criteria (SPRS scores, historical invoice data) and utilize the Vendor Shipment Module (VSM) for shipments. It specifies requirements for providing SCAC and carrier tracking numbers for FOB Destination shipments, and VSM usage for FOB Origin shipments.
• H-900 Pricing and Payment: Establishes that material prices are fixed for twelve months and subject to annual adjustment via Economic Price Adjustments (EPA) based on Bureau of Labor Statistics (BLS) categories. It outlines the EPA calculation timeframe and the contractual price change timeframe.
• H-901 Pricing of Items Added to the Contract: Describes the process for proposing prices for new items added to the contract, with specific timelines for regular and emergency adds.
• H-18 Prompt Payment: Supersedes other payment clauses, defining payment as the check date or EFT date. It details invoice payment due dates (30 days after receipt of proper invoice or 30 days after acceptance of supplies/services), responsibility for supplies (risk of loss, replacement/repair), and specific due dates for certain food products and other items. It also outlines requirements for contractor invoices, including necessary information and procedures for returning improper invoices. The clause addresses interest penalties for late payments and procedures for demanding additional penalties.

This document is crucial for bidders as it defines the financial and administrative terms of the contract, including how payments will be processed, how prices will be adjusted over time, and the procedures for handling new items. Understanding these clauses is essential for accurate proposal development and for assessing the overall financial implications of the contract.

Solicitation / RFP / RFQ

This document outlines the basis for award for a competitive, Subjective Trade-Off Source Selection. The government intends to award one contract for commercial products and services.

The evaluation will be based on an integrated assessment of Past Performance, Technical/Management Capability (including Supply Chain Management, Quality Assurance, Transition Plan/Vendor Managed Inventory Plan, Small Business Management, and Order Fulfillment), and Cost/Price. Proposals must conform to all solicitation requirements, terms, conditions, representations, certifications, and information required by Section L. Failure to comply may result in an unawardable proposal.

The contract will have a ten-year ordering period, including a five-year base ordering period, one three-year option period, and one two-year option period. Fixed pricing is established for management charge and transition CLIN.

• Evaluation Factors:
  • Factor 1: Past Performance (Most Important)
  • Factor 2: Technical/Management (Next Most Important)
    • Subfactors: Supply Chain Management, Quality Assurance, Transition Plan/Vendor Managed Inventory Plan, Small Business Management, Order Fulfillment (equal importance)
  • Factor 3: Cost/Price
• Evaluation Approach: A subjective trade-off best-value approach will be used, allowing for tradeoffs between non-cost/price factors and Cost/Price. The Source Selection Authority will make the final decision based on an integrated assessment.
• Discussions: The government intends to award without discussions, but reserves the right to conduct them if necessary. Offerors should submit their best terms in their initial offer.
• Past Performance: Evaluated based on recency, relevancy, and quality. Similar scope, complexity, and magnitude (minimum 1000 items managed, 2,000 orders/month) are considered relevant.
• Technical/Management: Evaluated using a combined technical/risk rating, considering strengths, weaknesses, uncertainties, and deficiencies. Scenario-based questions will be rated on a pass/fail basis.
• Small Business Management: Evaluates the Offeror's commitment to small business concerns, tracking of orders, and achievement of a 50% small business participation goal.
• Cost/Price: Evaluated on Price Reasonableness, Balance, and Total Evaluated Price (TEP). Fixed material prices are subject to Economic Price Adjustment (EPA). Pricing for all NSNs in the Market Basket is required for evaluation on an all-or-none basis.

Subfactor 4 specifically evaluates the Offeror's proposed small business commitment approach, aiming for a 50% small business participation goal.

• The document references FAR, DFARS, DLAD, DoD Source Selection Procedures, and DLA Aviation Acquisition Workforce Guide.
• Transition charges will be evaluated for reasonableness but not as part of the TEP.
• Unbalanced pricing may lead to rejection of an offer.
• Offerors must submit all required documentation identified in Section L paragraph 6.0.