FT BLISS Catholic Administrative Pastoral Live Coordinator (Solicitation Amendment 1)

Questions & Answers / Clarifications

This document contains responses to a Request for Information (RFI) regarding the "Fort Bliss Catholic Admin Pastoral Live Coordinator" opportunity.

• Proposal Structure: The government will confirm proposal structure (technical, price, past performance) and page limits/formatting requirements. Evaluation methodology will be LPTA or best-value, with primary factors including monthly technical evaluations and internal Quality Control processes (QASP).
• Staffing: The requirement may be fulfilled by one individual or a part-time/variable-hours model, based on the PWS. Information on estimated labor hours, backup personnel, and incumbent contractor details (name, contract number, dollar value) is not provided or is N/A.
• Service Contract Labor Standards: Applicable wage determination and labor category alignment are N/A. Offerors should not assume annual wage escalation; price adjustments only occur if a revised wage determination is issued.
• Scope & Performance: Variability in services outside normal business hours should be absorbed within the firm-fixed-price, as stated in the PWS. Deliverables are limited to those identified in the PWS; no additional ad hoc reporting is expected.
• Facilities & Security: No Government-furnished items are expected unless specified in the PWS. Background checks and interim suitability determinations are expected to take at least 45 days for CNAC.
• Options & Invoicing: Pricing for option years and extensions is N/A.

This RFI Q&A provides clarifications that bidders should consider when preparing their proposals, particularly regarding evaluation factors, staffing models, and scope of work. Specific details on incumbent information and labor standards are marked as N/A.

Amendment / Modification

This amendment adjusts the due date and time for proposals. The original due date of 15 January 2025 at 6:00 PM MST has been extended to 26 January 2026 at 4:00 PM MST.

• The due date for proposals has been modified.

• Instructions to Offerors (Addendum to 52.212-1) have been updated regarding the closing date and time.

• The proposal submission deadline is now 26 January 2026, at 4:00 PM MST.

• Offerors must submit electronic copies via email with the subject line W911SG-26-Q-A009.

• Quotes must be valid for a minimum of 60 calendar days.

• Questions and concerns must be submitted in writing via email by 21 January 2026, at 12:00 PM MST. Answers will be provided in an amendment.

• Offerors are required to be registered in SAM at the time of submission and provide their Unique Entity Identifier (UEID).

Solicitation / RFP / RFQ

This document is a Wage Determination (WD) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes the minimum wage rates and fringe benefits required for various occupations performing services under federal contracts in the Texas Counties of El Paso and Hudspeth.

• Specifies minimum hourly wage rates for a wide range of occupations, from administrative support to technical and transportation roles.

• Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (2 weeks after 1 year, 3 weeks after 5 years, 4 weeks after 15 years), and Holidays (minimum 11 paid holidays).

• Includes specific notes and footnotes regarding computer employees (exemption criteria) and air traffic controllers/weather observers (night and Sunday pay differentials).

• Outlines hazardous pay differentials (8% for high hazard, 4% for low hazard) for work involving ordnance, explosives, and incendiary materials.

• Addresses uniform allowance requirements, including contractor responsibility for furnishing and maintaining uniforms or reimbursing employees.

• This is a Wage Determination, not a solicitation with a specific contract type, period of performance, or estimated value. It serves as a baseline for wage and benefit requirements in applicable contracts.

• Not applicable to this document type. This document dictates labor cost components for potential bidders.

• Not applicable to this document type.

• Executive Order (EO) 13706 (Paid Sick Leave) and EO 13658 (Minimum Wage) are noted as applicable to contracts awarded on or after specific dates, with details on their requirements.

• A process for requesting authorization of additional classifications and wage rates (Standard Form 1444) is outlined for unlisted occupations.

Solicitation / RFP / RFQ

This solicitation (W911SG26QA009) is a Request for Quote (RFQ) for the procurement of "Administrative Catholic Pastoral Live Coordinator" services. The government intends to award a Firm Fixed Price (FFP) contract to the responsible offeror whose quote conforms to the solicitation and is most advantageous based on technical ability and lowest evaluated price.

• The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform the Administrative Catholic Pastoral Live Coordinator role.

• Performance must meet the standards defined in the Performance Work Statement (PWS) and Performance Requirement Summary (PRS), which are incorporated into this contract.

• The North American Industry Classification System (NAICS) code is 813110, with a size standard of $13,000,000.00.

• The contract type is Firm Fixed Price.

• The period of performance for the base year is 12 months, from February 2, 2026, to February 1, 2027.

• The solicitation includes an option to extend services for up to 6 months, exercisable by the Contracting Officer within 60 days.

• Closing Date and Time: January 23, 2026, at 3:00 PM MST.

• Submission Method: Electronic copies of quotations must be submitted via email to the points of contact listed.

• Quotation Validity: Quotes must be valid for a minimum of 60 calendar days.

• Evaluation Criteria: Offers will be evaluated based on Technical Acceptability (ability to perform to PWS standards) and Lowest Evaluated Price. An offer must be technically acceptable to be considered further.

• Discussions: The government intends to award without discussions but reserves the right to conduct them if deemed necessary.

• Questions Deadline: Questions must be submitted via email by January 21, 2026, at 12:00 PM MST.

• This acquisition is set aside for Small Business.

• Offerors must mark each page of their quote as "Proprietary Information" if desired.

• Offerors are required to be registered in SAM.gov.

• The PWS is provided as an attachment.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide Catholic Administrative Pastoral Life Coordinator services at Fort Bliss Garrison, supporting the Garrison Religious Support Office (RSO) and Catholic Chaplain/Priest in conducting religious services and assisting the Catholic population.

• Assist with administrative tasks related to religious services in accordance with Roman Catholic Church guidelines, Archdiocese for the Military Services policies, and Army regulations.

• Develop and provide a monthly Catholic Community calendar including religious education dates, events, and holiday closures.

• Create and provide a weekly Catholic bulletin and announcements.

• Coordinate community events, including preparing facility reservation requests and publicity flyers.

• Prepare liturgical books and Eucharistic elements for Mass services.

• Maintain the Catholic Community registration and provide updated registers.

• Prepare sacramental records in the AMS portal.

• Assist in the preparation of AMS Quarterly Clergy reports.

• Keep a record of attendance at Catholic Community events.

• Quality Control Plan (QCP) to be developed and maintained by the Contractor.

• Government will evaluate performance using a Quality Assurance Surveillance Plan (QASP).

• Specific performance standards and acceptable quality levels (AQLs) are detailed in Technical Exhibit A, including requirements for timeliness and accuracy of deliverables.

• Place of Performance: Fort Bliss Garrison Religious Support Office.

• Period of Performance: Not explicitly stated in the provided sections, but includes a phase-in/phase-out period 30 days prior to the end of the contract.

• Non-personal services contract.

• Contractor personnel must obtain Catechist certification within 90 days of award.

• Contractor personnel must possess oral and written communication skills, and computer proficiency (Windows, Microsoft Office).

• Background checks (Tier 1 with SCHR) are required for all individuals working with children under 18.

• Various training requirements include Anti-Terrorism (AT) Level I, OPSEC, iWATCH, Information Assurance (IA), Personally Identifiable Information (PII), and Child Protection training.

• Contractor personnel must adhere to installation, facility, and area commander security policies.

• Contractor personnel must identify themselves as contractors and wear identification badges.

• Government has unlimited rights to all documents and materials produced under the contract.

• Recognized holidays are listed, and work may be required on holidays with Contracting Officer approval. Deadlines falling on holidays will shift to the preceding workday.