Ft Bliss Catholic Priest Services

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial items to procure Catholic Priest Services at Fort Bliss, Texas. The requirement is being solicited under NAICS code 813110 and is 100% set-aside for Small Businesses.

• Provision of Catholic Priest Services at Fort Bliss, TX.

• Priests must be ordained Catholic Priests, endorsed by the Archdiocese of Military Services (AMS), and in "good standing" with their diocese or religious order.

• Priests must provide documentation of "Virtus" training prior to ministering to children.

• Priests must possess bona fide faculties and meet final approval with the Archdiocese for Military Services, USA.

• Contractor personnel must have appropriate skills for the tasks described in the Performance Work Statement (PWS).

• Contract type: Firm Fixed Price.

• Period of Performance: One base year with four (4) option years.

• Anticipated start date for the base period: May 15, 2026.

• Monthly quantities are estimates only.

• Proposals must be submitted via email to the addresses provided.

• Offers are due by 10:00 AM CST on May 6, 2026.

• Questions must be submitted in writing via email no later than 10 calendar days after solicitation release.

• Evaluation will be based on a Lowest Price Technically Acceptable (LPTA) basis, considering Price, Technical Capability, and Past Performance.

• Proposals must be Microsoft compatible and virus/malware free. Facsimiles will not be accepted.

• Offerors must hold prices firm for 90 days from the date specified for receipt of proposals.

• This requirement is 100% set-aside for Small Businesses.

• Funds are not presently available for this contract. The Government reserves the right to cancel this solicitation.

• Offerors must attach a copy of their FAR & DFARS Report from sam.gov to be acceptable.

• The Contractor shall provide written proof of faculties for all personnel and a completed background check consistent with procedures per DoDI 1402.5.

• Compliance with Minimum Requirements for the Pastoral Care of Catholic Personnel as published by Archdiocese of Military Services, USA is required.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide non-personnel Catholic Priest services to support the USAG Fort Bliss Catholic population, ensuring the free exercise of religion for military personnel, family members, and authorized civilians.

• Provide ordained Catholic Priest services, including regular and special masses, sacraments, and confessions.

• Services must be performed in accordance with the Roman Catholic Church guidelines, AMS Priests' Manual, Army Regulation 165-1, Army Pamphlet 165-18, and Installation Chaplain Policies.

• The contractor shall not duplicate duties currently performed by Unit Ministry Team members, DA Civilians, or volunteers.

• Specific tasks include:

  • Planning and coordination meetings
  • Weekend Masses, Holy Day Masses, Weekday Masses
  • Sacraments: Penance, Confession, Baptism (preparation and sacrament), Confirmation, First Communion, Anointing of the Sick, Matrimony, Annulment Counseling
  • Order of Christian Initiation of Adults (OCIA) instruction
  • Pastoral Care and Counseling
  • Recording of sacraments
  • On-call coverage for emergencies
  • Advising COR and Garrison Chaplain on Catholic aspects of religious support
  • Conducting special masses for various occasions
  • Maintaining a log of work performed
  • Submitting invoices monthly

• Services must be performed to the standards outlined in the PWS.

• Quality Control Plan (QCP) required for ensuring services meet contract requirements.

• Quality Assurance Surveillance Plan (QASP) used by the government to evaluate performance.

• Specific performance standards and Acceptable Quality Levels (AQLs) are detailed for each task, generally requiring 100% compliance.

• Period of Performance: One (1) Base Year of 12 months and four (4) 12-month option years, with a potential six-month extension.

• Base Year: 20FEB2026 to 19FEB2027

• Option Years: Through 19FEB2031

• Place of Performance: Primarily at Fort Bliss, TX, with potential performance at White Sands Missile Range.

• Non-personal services contract; no employer-employee relationship is created.

• Contractor personnel must be ordained Catholic Priests, confirmed, in good standing with the Catholic Church, and endorsed by the Archdiocese of Military Services (AMS).

• A resume and favorable background check are required prior to performance.

• Contractor must comply with specific training requirements (AT Level I, iWATCH, OPSEC).

• No security requirements for the position itself, but installation access may require background checks.

• Contractor is responsible for safeguarding government equipment and property.

• Contractor personnel must maintain a neat and professional appearance.

• Contractor personnel must communicate in English at Level 3 of the Interagency Language Roundtable (ILR).

• Government-furnished items include chapels, office space, utilities, and minimum equipment/supplies for services.

• Contractor-furnished items include all other necessary supplies, equipment, and facilities.

• Contract type: Firm Fixed Price.

Form / Attachment / Pricing Sheet

This document, "TE3 - Estimated Workload Data," is an exhibit providing a detailed breakdown of estimated workload hours for various tasks related to the opportunity. It serves as a reference for potential bidders to understand the scope and volume of work involved.

• Itemized Tasks: Lists specific activities such as "Weekend Mass," "Confession," "Anointing of the Sick," "On call coverage," and "Weekday Mass."
• Estimated Quantity (Hours): Provides both a numerical estimate of hours and a "per year" figure for each task.
• Invoice Task: Includes a task for "Invoice" with an estimated 12 hours per year.

This exhibit is crucial for bidders to accurately estimate their resource needs, staffing requirements, and pricing for proposals. It quantifies the expected effort for different pastoral and administrative duties, allowing for a more informed bid preparation.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document summarizes performance objectives and minimum acceptable service levels for contractor requirements critical to mission success.

• Weekend Mass: Conduct weekend masses on Saturdays and Sundays (100% compliance).

• Confession: Hold confession before or after each weekend mass (100% compliance).

• On-Call Coverage: Provide on-call response within 2 hours (100% compliance).

• Weekday Mass: Conduct weekday masses of 30 minutes each (100% compliance).

• All tasks require 100% compliance.

• First failure to meet a performance standard will result in a Contractor Action Request (CAR).

• Consecutive failures will result in a corrective action plan developed at the KO's discretion.

• All tasks are subject to Periodic Inspection.

Not specified in this document.

• Monthly COR Reports to the KO are required for all tasks.

Form / Attachment / Pricing Sheet

This document, "Deliverables Schedule," outlines the specific deliverables required under the contract, their frequency, format, and submission details. It serves as a key component of the Performance Work Statement (PWS).

• Deliverables: Includes items such as AT Level I awareness training, iWATCH training, resumes, background checks, signed DIRs for weekend and weekday Mass, baptism records, sacrament recordings, call response reports, observations and recommendations, and logs of work.
• Frequency: Specifies how often each deliverable is due (e.g., within 30 calendar days of contract award, weekly, monthly, NLT 24 hours after on-call response).
• # of Copies: Indicates the number of copies required for each deliverable (typically 1).
• Medium/Format: Details the required format for submission (e.g., Hardcopy, Email/PDF, Email/Narrative).
• Submit To: Identifies the recipient for each deliverable (Contracting Officer's Representative - COR).

This schedule is critical for bidders to understand the ongoing reporting and documentation requirements of the contract. It directly impacts resource allocation, project management, and compliance efforts. Bidders must ensure their proposals account for the timely and accurate submission of all listed deliverables in the specified formats.

Other / Unclassified

This document is a U.S. Department of Labor, Wage and Hour Division, Register of Wage Determinations under the Service Contract Act. It specifies minimum wage rates and fringe benefits for various occupations in El Paso and Hudspeth Counties, Texas. The document includes a list of occupational codes, titles, and corresponding wage rates, as well as information on required fringe benefits.

This document is relevant to potential bidders as it establishes the minimum wage and benefit requirements for service employees working under a contract subject to the Service Contract Act in the specified geographic area. Bidders must ensure their proposed labor costs align with these determined rates to comply with federal regulations. It also outlines Executive Orders related to paid sick leave and minimum wage adjustments for federal contractors.