FTC-OKL-FY26 3RD QTR. DAIRY, MEATS, GENERAL SUBSISTENCE AND KOSHER

Form / Attachment / Pricing Sheet

This document appears to be a cover sheet or a request for quote (RFQ) information sheet for a solicitation related to "DAIRY, MEATS, GENERAL SUBSISTENCE REQUIREMENTS, AND KOSHER" for the 3rd Quarter FY-2026. It requires vendors to submit specific information with their quote.

• Vendor Name
• Unique Entity ID
• Contact Name
• Phone Number
• Fax Number

Bidders must complete and submit this information along with their quote to be considered for this opportunity. It serves as a primary contact and identification mechanism for potential vendors responding to the solicitation.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, including various contract clauses and provisions. It details requirements for commercial products and services, delivery, inspection, and payment.

• Delivery Schedule: Strictly enforced, with failure to meet timelines considered non-conformance. Deliveries accepted Monday-Friday, 8:00 am - 2:00 pm, excluding federal holidays.

• Item Specifications: Items must meet specified requirements. Non-conformance will result in cancellation. Items may require thawing/cooking for inspection.

• Temperature Requirements: Non-frozen, perishable foods must be delivered between 34-40°F. Frozen foods must be at 0°F or below. Products showing signs of prior thawing will be refused.

• Delivery Method: Trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

• Schedule: All items must be delivered between April 1, 2026, and April 30, 2026.

• Contract Clauses: Includes FAR clauses such as 52.212-4 (Terms and Conditions-Commercial Products and Commercial Services), 52.211-16 (Variation in Quantity), 52.211-17 (Delivery of Excess Quantities), and 52.232-18 (Availability of Funds).

• Requirements, Delivery, and Inspection: Detailed procedures for delivery, inspection, and handling of non-conforming items.

• Contract Terms: Includes provisions for termination for convenience and for cause, warranty, and limitation of liability.

• SAM Registration: Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM) at the time of submission and award. This includes providing a Unique Entity Identifier (UEI) and Taxpayer Identification Number (TIN).

• Representations and Certifications: Specific FAR solicitation provisions related to entity-level representations and certifications must be submitted, including those for Women-Owned Business, Prohibition on Contracting with Inverted Domestic Corporations, Responsibility Matters, and Delinquent Tax Liability.

• Faith-Based and Community-Based Organizations: Permitted to submit offers equally with other organizations.

• Small Business Provisions: Numerous clauses related to small business set-asides, subcontracting plans, and preferences are listed, indicating potential set-aside opportunities.

• The document includes an addendum to FAR 52.212-4 and incorporates numerous other FAR clauses and Executive Orders applicable to commercial products and services.

• Funds are not presently available for the contract, and the obligation is contingent upon the availability of appropriated funds.

Solicitation / RFP / RFQ

This solicitation is for the acquisition of Meat, Dairy, General Subsistence, and Kosher items for the 3rd quarter of fiscal year 2026. The Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma, is issuing this request for quotes.

• The solicitation includes FAR 52.212-4 for Contract Terms and Conditions – Commercial Items.

• Offerors must be registered in the SAM.GOV database prior to award, during performance, and through final payment.

• Offers must be submitted utilizing the specified unit of issue. Quotes for different specifications will not be considered.

• Items must meet the listed specifications and be delivered by the date specified in the solicitation.

• Payment for awards at or below $15,000.00 will be made by government purchase card.

• For awards above $15,000.00, purchase orders will be issued, and payment will be made by electronic funds transfer.

• Offers must be received electronically in Excel format.

• Deadline for submission: March 13, 2026, at 3:00 pm, Central Standard Time.

• Submission email address: kdoyal@bop.gov

• Quotes received after the deadline will not be considered.

• All contractors must maintain an "active" registration in the SAM.GOV database.

• Offerors should include their Unique Entity ID (UEI) number in their offer.

• For questions, contact Kyle Doyal at 405-680-4069.

Form / Attachment / Pricing Sheet

This document outlines specific requirements and conditions for delivery and product compliance related to subsistence items. It details critical aspects for vendors to adhere to for successful contract performance.

• Delivery Schedules: Strictly enforced; failure to meet timeframes is considered non-conformance and may lead to contract cancellation.
• Delivery Hours: Accepted Monday through Friday, 8:00 am to 2:00 pm, excluding federal holidays. No appointments are necessary.
• Product Specifications: Items must meet specified requirements. Non-compliance, including issues found during inspection (potentially requiring thawing and cooking), will result in non-conformance and contract cancellation.
• Unacceptable Items: Items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed items will be disposed of.
• Palletization: All deliveries must be palletized.
• Temperature Requirements: Non-frozen, perishable foods must be delivered between 34°F and 40°F. Frozen foods must be delivered at 0°F or below. Products showing signs of prior thawing will be refused.
• Consequences of Non-Compliance: Vendors failing to meet delivery schedules or specifications may be removed indefinitely from future awards.
• Delivery Period: All items must be delivered between April 1, 2026, and April 30, 2026.
• Method of Delivery: The delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

This document is crucial for potential bidders to understand the strict delivery, quality, and temperature control requirements. Adherence to these specifications is mandatory for contract award and performance. Failure to comply can lead to contract cancellation and exclusion from future opportunities. The specific delivery window and dock requirements are also key logistical considerations.

Form / Attachment / Pricing Sheet

This document outlines the detailed specifications for various food items to be procured for the 3rd Quarter of Fiscal Year 2026 at FTC Oklahoma City. It serves as a specification sheet for potential bidders to understand the exact requirements for each item.

• General Compliance: All items must comply with federal, state, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Allergen labeling requirements must be met. No specification substitutions are allowed.
• Item Specifications: Detailed descriptions are provided for 77 line items, including food categories (e.g., Kosher Margarine, Kosher Beverage, Halal Bologna, Ground Beef, various canned and frozen vegetables, pasta, cheese, etc.), specific preparation or form (e.g., individual packets, frozen, canned, sliced, diced), quantities, and unit of measure (e.g., EACH, CS, EA, LB).
• Certification Requirements: Many items require specific certifications, such as Certified Kosher Parve or Certified Halal, with specific hechsher or symbol markings required on individual packaging.
• Product Origin: Unless otherwise specified, products can be of foreign origin but must be distributed in the U.S. or Puerto Rico. Some items specify they must be products of the United States or Canada.
• Packaging and Labeling: Specific packaging requirements are noted for several items, including case counts, bag thickness, and labeling requirements (e.g., fat percentage, product name).

This document is critical for bidders as it defines the exact products, quantities, and quality standards required. Bidders must carefully review each item's specifications, including certifications, packaging, and any specific compliance notes, to ensure their offerings meet all requirements. Failure to comply with specifications will result in the item not being considered for award. Bidders must also note any fields that require them to specify details on their bid, such as packet size, case count, or type/style of product.

Solicitation / RFP / RFQ

The Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma, intends to issue solicitation 15B51326Q00000005 for the quarterly requirement of DAIRY, MEATS, GENERAL SUBSISTENCE, and KOSHER items. This is a combined synopsis/solicitation for commercial items.

• Procurement of Dairy, Meats, General Subsistence, and Kosher items.

• Deliveries are FOB destination.

• Contract type: Firm-fixed price.

• Delivery period: April 1, 2026, through April 30, 2026.

• Delivery location: Federal Transfer Center, 7410 S. MacArthur Blvd., Oklahoma City, OK 73169.

• The solicitation will be available on or about February 27, 2026, on SAM.gov.

• Anticipated date for receipt of quotes: March 13, 2026.

• Anticipated date of award: March 20, 2026.

• Evaluation will be based on price for responsible offerors.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• Payments: Government Purchase Card for awards at or below $15,000.00; purchase orders payable by EFT for awards over $15,000.00.

• Offers should be emailed to kdoyal@bop.gov.

• Bidders must fill in the attached Excel sheet and remit in that format.

• This solicitation is a 100% small business set-aside.

• NAICS code: 311999 (size standard: 500 employees).

• Offerors must be registered in www.SAM.gov with complete representations and certifications.

• Faith-based and Community-based organizations are eligible to submit offers.

• All future information and amendments will be distributed solely through SAM.gov. Interested parties are responsible for monitoring the site.

• Point of contact: Kyle Doyal, Procurement and Property Specialist, 405-680-4069, kdoyal@bop.gov.