FTC - OKL FY26 4TH QTR. BREAD

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for QUARTERLY SUBSISTENCE- BREAD for the Federal Bureau of Prisons, Federal Transfer Center in Oklahoma City, Oklahoma. The requirement is for 13 weekly deliveries.

• Provision of bread on a quarterly basis.

• Deliveries are FOB destination.

• Contract Type: Firm-fixed price.

• Period of Performance: July 1, 2026, through September 30, 2026.

• Delivery Location: Federal Transfer Center, 7410 S. MacArthur Blvd., Oklahoma City, OK 73169.

• Solicitation Availability: On or about May 27, 2026, on SAM.gov.

• Anticipated Receipt of Quotes: June 5, 2026.

• Anticipated Date of Award: June 17, 2026.

• Evaluation: Award will be made to the responsible offeror(s) whose offer conforms to the solicitation based on price. Past performance will be considered approximately equal in value to price; poor past performance may result in a vendor being considered non-responsible.

• Payment: Via Government Purchase Card for awards at or below $15,000.00; purchase orders payable by EFT for awards over $15,000.00.

• Submission Format: Bidders must fill in the attached Excel sheet and remit in that format.

• NAICS Code: 311812 (Bread and Other Bakery Product Manufacturing) with a size standard of 1000 employees.

• Registration: Offerors must be registered in www.SAM.gov with complete representations and certifications.

• Faith-based and Community-based organizations are eligible to submit offers.

• All future information, including amendments, will be distributed solely through SAM.gov. Interested parties are responsible for monitoring this site.

• Point of Contact: Kyle Doyal, Procurement and Property Specialist, at 405-680-4069 or kdoyal@bop.gov.

Form / Attachment / Pricing Sheet

This document requests specific information from vendors for the 4th Quarter FY-2026 Bread Requirements opportunity (Solicitation Number 15B51326Q00000009).

Vendors are required to submit the following information with their quote:

• Vendor Name
• Unique Entity ID
• Contact Name
• Phone Number
• Fax Number

This information is essential for the government to process and evaluate vendor quotes for the bread requirements. Bidders must ensure all requested fields are accurately completed and submitted to be considered for this opportunity.

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City Contracting Office, for the acquisition of Subsistence - Bread items for the 4th quarter of fiscal year 2026. It contains the necessary information for submitting a request for quote (RFQ) for evaluation.

• The solicitation requires the acquisition of Subsistence - Bread items.

• Offers must utilize the specified unit of issue (e.g., cases, not pounds).

• Quotes must strictly adhere to the specifications listed in the solicitation. Items not meeting listed specifications will not be accepted.

• All items are expected to be delivered by the delivery date specified in the solicitation.

• The solicitation includes FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

• Payment for awards at or below $15,000.00 will be made by government purchase card.

• For awards above $15,000.00, purchase orders will be issued, and payment will be made by electronic funds transfer.

• Offers must be submitted electronically.

• The deadline for submission is June 5, 2026, at 3:00 pm, Central Standard Time.

• Responses should be sent to the email address: kdoyal@bop.gov.

• Quotes received after the deadline will not be considered.

• All contractors doing business with the Federal Government must maintain an "active" registration in the SAM.GOV database.

• Prospective awardees must be registered in the SAM database prior to award, during performance, and through final payment.

• Offerors should include their Unique Entity ID (UEI) number in their offer.

• Contact person for questions: Kyle Doyal, Procurement and Property Specialist, at 405-680-4069.

Solicitation / RFP / RFQ

This document outlines the requirements for the delivery of fresh bread. Strict adherence to delivery schedules and product specifications is mandatory. Failure to comply will result in contract non-conformance and potential cancellation.

• Product Specifications: Items must meet all indicated specifications. Items may be inspected after thawing and cooking to verify compliance.

• Delivery Schedule: Deliveries must be made on a weekly basis, Monday through Friday, excluding Federal Holidays, for the performance period of July 1, 2026, through September 30, 2026.

• Fresh Bread Delivery: Fresh bread must be delivered within 48 hours after baking.

• Delivery Method: All deliveries must be made on bread racks. The trailer/delivery vehicle must be suitable for offloading onto a 4-foot elevated unloading dock.

• Performance Period: July 1, 2026, through September 30, 2026.

• Non-Conformance: Failure to meet delivery schedules or specifications will be considered non-conformance, leading to contract cancellation and indefinite removal from future awards.

• Inspection: All items will be closely inspected. Conditionally received items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed product will be disposed of.

• Vendors who fail to meet delivery schedule or specifications will be removed indefinitely from future award consideration.

Solicitation Provisions

This document outlines solicitation provisions, primarily focusing on the System for Award Management (SAM) registration requirements and related representations and certifications. It details the necessity for offerors to maintain an active SAM registration at the time of submission and award.

• SAM Registration: Offerors must have an active Federal Government contracts registration in SAM. This includes obtaining and providing a Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and Commercial and Government Entity (CAGE) code. Instructions for obtaining these are provided, including links to relevant government websites.

• Representations and Certifications: Specific FAR solicitation provisions related to entity-level representations and certifications must be submitted as part of the SAM registration. These include provisions concerning Women-Owned Businesses, Prohibition on Contracting with Inverted Domestic Corporations, Responsibility Matters, Delinquent Tax Liability or Felony Conviction, Small Business Program Representations (including alternates), and Historically Black Colleges or Universities/Minority Institutions.

• Verification: Offerors' representations and certifications posted in SAM must be current, accurate, and complete as of the offer date. These are incorporated by reference into the offer.

• Offerors must provide their UEI, TIN, and CAGE code as part of their offer.

• The government will use the UEI to verify SAM registration.

• The document references that additional business operations and financial information may be required for award and payment.

• Several provisions relate to small business status (Women-Owned Business, Small Business Program Representations) and Historically Black Colleges or Universities/Minority Institutions, indicating potential set-aside considerations or specific eligibility requirements for certain categories of businesses.

• The provision 52.204-7 (DEV) includes a deviation effective November 2024 and expiring November 2025.

• The document also references other contract clauses and provisions, including those related to contract clauses, requirements delivery and inspection, and attachments.

Form / Attachment / Pricing Sheet

This document outlines the specific product specifications for bread items required for the 4th Quarter of Fiscal Year 2026 at the FTC Oklahoma City institution. It details the requirements for various types of bread and rolls, including compliance with federal regulations, labeling, and freshness standards. Bidders must adhere strictly to these specifications.

• Compliance: All items must comply with Federal, State, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Allergen labeling requirements must be met.
• Product Specifications: Detailed specifications are provided for:
  • White, Whole Wheat, or Wheat Bread (Sliced, Enriched, Seedless)
  • Enriched Sandwich Rolls (Hamburger) (Whole Wheat, Part Whole Wheat, or Multigrain)
  • Enriched Finger Rolls (Hot Dog) (Wheat)
  • Dinner Rolls (White or Wheat, Unsliced, Fresh or Frozen)
• Delivery: Fresh bread must be delivered within 48 hours after baking. Weekly deliveries are specified.
• Substitutions: No specification substitutions will be accepted. Failure to comply will result in the quoted item not being considered for award.
• Origin: If not specified as a product of the United States or Canada, foreign origin products distributed in the US or Puerto Rico are acceptable.

This document is critical for bidders to understand the exact product requirements. Bidders must ensure their offerings precisely match the specified CID numbers, types, styles, and product states. Any deviation may lead to disqualification. Bidders should note the required quantities (e.g., 30,000 PG for sliced bread, 12 count per package for hamburger rolls) and delivery frequency (weekly).