FTC-OKL-FY26 4TH QTR. DAIRY, MEATS, GENERAL SUBSISTENCE AND KOSHER

Form / Attachment / Pricing Sheet

This document appears to be a cover sheet or a request for information related to a solicitation for Dairy, Meats, and General Subsistence Requirements, including Kosher items for the 4th Quarter of FY-2026. It outlines the information required from vendors when submitting a quote.

• Vendor Name
• Unique Entity ID
• Contact Name
• Phone Number
• Fax Number

Vendors interested in this opportunity must provide the specified information when submitting their quote. This document serves as a checklist for essential vendor identification details required for participation in the solicitation process.

Forms / Attachments / Pricing Sheets

This document outlines the detailed specifications for various food items to be procured for the FTC Oklahoma City facility for the 4th Quarter of Fiscal Year 2026. It serves as a specification sheet detailing the requirements for each item, including kosher and halal certifications where applicable.

• General Requirements: Compliance with all applicable Federal, State, and local regulations, including FD&C Act and Fair Packaging and Labeling Act. Allergen labeling is mandatory. No specification substitutions are accepted.
• Itemized Specifications: Detailed descriptions for 69 distinct food items, including:
  • Kosher and Halal certified items (e.g., coffee, cereal, various meals, meats, jelly, mayonnaise, peanut butter).
  • Various meats (beef, chicken, turkey) with specific cuts, fat percentages, and preparation methods.
  • Canned and frozen vegetables (beans, beets, carrots, corn, green beans, spinach, sweet potatoes).
  • Dry goods (beans, rice, flour).
  • Cereals (bran flakes, corn flakes).
  • Other items such as butter, dressing, salsa, taco shells, tortilla chips, sporks, and box lunches.
• Quantities and Units: Specified quantities for each item (e.g., EA, LB, CS).

This document is crucial for potential bidders as it defines the exact product specifications, certifications (Kosher, Halal), and quantities required. Vendors must ensure their offerings precisely match these specifications to be considered for award. Failure to comply with National Menu Specifications will result in disqualification. Bidders need to carefully review each item to determine their ability to meet all requirements, including packaging, labeling, and origin (e.g., product of USA/Canada).

Solicitation / RFP / RFQ

This solicitation is for the acquisition of Meat, Dairy, General Subsistence, and Kosher items for the 4th quarter of fiscal year 2026. The Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma, is issuing this request for quotes.

• The solicitation includes FAR 52.212-4, Contract Terms and Conditions – Commercial Items.

• Contractors must maintain an "active" registration in the SAM.GOV database.

• Offers must be submitted utilizing the specified unit of issue. Quotes for different specifications than those listed will not be accepted.

• All items are expected to be delivered by the delivery date specified in the solicitation.

• Payment for awards at or below $15,000.00 will be made by government purchase card.

• For awards above $15,000.00, purchase orders will be issued, and payment will be made by electronic funds transfer.

• Offers must be received electronically on or before June 5, 2026, at 3:00 pm, Central Standard Time.

• Responses must be submitted electronically in Excel format to kdoyal@bop.gov.

• Quotes received after the deadline will not be considered.

• All contractors must be registered in the SAM.GOV database prior to award, during performance, and through final payment.

• Offerors should include their Unique Entity ID (UEI) number in their offer.

• For questions, contact Kyle Doyal at 405-680-4069.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, including various contract clauses and provisions. It details the requirements for offerors to register in the System for Award Management (SAM) and provides information on contract clauses related to commercial products and services, whistleblower rights, availability of funds, and accelerated payments to small business subcontractors.

• Offerors must have an active Federal Government contracts registration in SAM at the time of submission and award.

• Specific clauses cover terms and conditions for commercial products and services, including inspection, acceptance, assignment, changes, disputes, excusable delays, invoicing, patent indemnity, payment, risk of loss, taxes, and termination for convenience or cause.

• Requirements for delivery and inspection are strict, with failure to meet schedules or specifications resulting in non-conformance and potential contract cancellation. Deliveries must be palletized and meet specific temperature requirements for perishable and frozen foods.

• Whistleblower information must be distributed to employees and subcontractors within 30 days of contract award, with confirmation to the contracting officer within 45 days.

• The contract period of performance is specified as July 1, 2026, through July 31, 2026.

• Payment terms are detailed, including prompt payment, discounts, and procedures for handling overpayments and interest.

• Offerors must provide their Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and Commercial and Government Entity (CAGE) code.

• Representations and certifications, including those related to small business programs and responsibility matters, are required and incorporated by reference via SAM.

• The document references various small business program representations and certifications, suggesting potential considerations for small businesses.

• The document includes an addendum to FAR 52.212-4, incorporating specific clauses and provisions.

• A list of attachments is provided, including budget reports.

• The order of precedence for resolving inconsistencies is clearly defined.

Statement of Work (SOW) / Performance Work Statement (PWS)

This document outlines the requirements and specifications for the delivery of subsistence items.

• Vendors are required to deliver subsistence items that meet specified requirements.

• Delivery schedules must be strictly enforced.

• Items must be palletized for delivery.

• Non-frozen, perishable foods must be delivered between 34 and 40 degrees F.

• Frozen foods must be delivered at 0 degrees F or below.

• Any products showing signs of prior thawing will be refused.

• Failure to meet delivery schedules or specifications will be considered non-conformance.

• Vendors failing to meet requirements may be removed from future awards.

• Items will be closely inspected, potentially requiring thawing and cooking for compliance checks.

• Unacceptable items must be picked up by the vendor at their expense within two weeks of notification.

• Delivery Period: July 1, 2025, through July 31, 2025.

• Delivery Acceptance Hours: Monday through Friday, 8:00 am to 2:00 pm (excluding federal holidays).

• Delivery Location Requirement: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

• No appointments are necessary for deliveries.

• Vendors must adhere to strict temperature controls for perishable and frozen goods.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for the Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma, for the quarterly requirement of DAIRY, MEATS, GENERAL SUBSISTENCE, and KOSHER items. The procurement is being conducted in accordance with FAR Subpart 12.6.

• Provision of dairy, meat, general subsistence, and kosher food items.

• Deliveries are to be made FOB destination to the Federal Transfer Center, 7410 S. MacArthur Blvd., Oklahoma City, OK 73169.

• Specific delivery dates are July 1, 2026, through July 31, 2026, according to the delivery schedule in the solicitation.

• Contract type: Firm-fixed price.

• Period of performance: Delivery during July 2026.

• Estimated value: Not explicitly stated, but payment methods indicate potential award sizes.

• Offers are due by June 5, 2026.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• The government will award to the responsible offeror(s) whose offer conforms to the solicitation based on price.

• Payments for awards at or below $15,000.00 will be via Government Purchase Card. Awards over $15,000.00 will be purchase orders payable by EFT.

• The solicitation document will be available on or about May 27, 2026, on https://sam.gov.

• All future information, including amendments, will be distributed solely through https://sam.gov.

• Anticipated date of award is June 17, 2026.

• This solicitation is a 100% small business set-aside.

• NAICS Code: 311999 (size standard of 500 employees).

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Faith-based and Community-based organizations are eligible to submit offers.

• Hard copies of the solicitation will not be available.

• Interested parties are responsible for monitoring https://sam.gov for the most up-to-date information.

• Completed offers should be emailed to Kyle Doyal at kdoyal@bop.gov.

• The attached Excel sheet must be filled in and remitted in that format.