FTC - OKL FY26 4TH QTR MILK

Solicitation / RFP / RFQ

This document is a solicitation package from the Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma, Contracting Office. It is for the acquisition of Subsistence – Milk for the 4th quarter of fiscal year 2026. The package contains necessary information for submitting a request for quote.

• The solicitation includes FAR 52.212-4 for Contract Terms and Conditions – Commercial Items.

• All contractors must maintain an "active" registration in the SAM.GOV database.

• Prospective awardees must be registered in the SAM database prior to award, during performance, and through final payment.

• Offers must be submitted utilizing the unit of issue specified (e.g., cases, not pounds).

• Quotes must adhere to the specifications listed in the solicitation; items not meeting specifications will not be accepted.

• All items are expected to be delivered by the delivery date specified in the solicitation.

• Payment for awards at or below $15,000.00 will be made by government purchase card.

• For awards above $15,000.00, purchase orders will be issued, and payment will be made by electronic funds transfer.

• Offers must be received electronically on or before June 5, 2026, at 3:00 pm, Central Standard Time.

• Responses should be submitted electronically to kdoyal@bop.gov.

• Quotes received after the deadline will not be considered.

• Requires active registration in the SAM.GOV database.

• Offerors should include their Unique Entity ID (UEI) number in their offer.

• For questions, contact Kyle Doyal at 405-680-4069.

Form / Attachment / Pricing Sheet

This document appears to be a cover sheet or initial request for information related to the "4th QUARTER FY-2026 MILK REQUIREMENTS" opportunity (Solicitation Number: 15B51326Q00000010).

Vendors are instructed to submit the following information with their quote:

• VENDOR NAME
• UNIQUE ENTITY ID
• CONTACT NAME
• PHONE NUMBER
• FAX NUMBER

This document outlines the essential identifying and contact information required from vendors when submitting a quote for the milk requirements opportunity. Bidders must ensure they provide all requested details accurately.

Solicitation / RFP / RFQ

This document outlines the requirements for the procurement of milk, emphasizing strict adherence to delivery schedules and product specifications. Failure to comply may result in contract cancellation and removal from future awards.

• Milk Delivery: Weekly deliveries are required for a 13-week performance period from July 1, 2026, through September 30, 2026.

• Temperature Control: All milk must be delivered between 34 degrees F and 40 degrees F.

• Specifications: Items must meet all indicated specifications. Items may be inspected, including thawing and cooking, to verify compliance.

• Palletization: All deliveries must be palletized.

• Delivery Method: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

• Performance Period: July 1, 2026, through September 30, 2026 (13 weeks).

• Scheduling: Regular notice for delivery days and quantities will be provided by the Food Service Department.

• Non-Conformance: Failure to meet delivery schedules or specifications will be considered non-conformance, potentially leading to contract cancellation and indefinite removal from future awards.

• Unacceptable Items: Items found unacceptable must be picked up by the vendor at their expense within two weeks of notification. Unclaimed product will be disposed of.

• Vendors are responsible for ensuring timely deliveries and product quality. Strict enforcement of terms is indicated.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation (15B51326Q00000010) for the quarterly subsistence milk requirement for the Federal Bureau of Prisons, Federal Transfer Center, Oklahoma City, Oklahoma. The procurement is for commercial items.

• Procurement of QUARTERLY SUBSISTENCE- MILK.

• Deliveries are FOB destination.

• Weekly deliveries are required from July 1, 2026, through September 30, 2026.

• Delivery location: Federal Transfer Center, 7410 S. MacArthur Blvd., Oklahoma City, OK 73169.

• An Excel sheet is provided and must be filled out and submitted in that format.

• Contract Type: Firm-fixed price.

• Period of Performance: July 1, 2026, through September 30, 2026.

• Anticipated date for receipt of quotes: June 5, 2026.

• Anticipated date of award: June 17, 2026.

• Evaluation: Award will be made to the responsible offeror(s) whose offer conforms to the solicitation based on price.

• Past performance will be considered approximately equal in value to price. Poor past performance may result in a vendor being considered non-responsible.

• Payments: Government Purchase Card for awards at or below $15,000.00; purchase orders payable by EFT for awards over $15,000.00.

• NAICS Code: 311511 (Dairy Product Manufacturing).

• Size Standard: 1000 employees.

• Offerors must be registered in www.SAM.gov with complete representations and certifications at the time of quotation.

• Faith-based and Community-based organizations are eligible to submit offers.

• The solicitation will be available on or about May 27, 2026, on https://sam.gov.

• All future information, including amendments, will be distributed solely through https://sam.gov. Interested parties must monitor this site.

• Hard copies will not be provided.

• Point of Contact: Kyle Doyal, kdoyal@bop.gov, 405-680-4069.

Form / Attachment / Pricing Sheet

This document outlines the specifications for milk products to be procured for FTC Oklahoma City during the 4th Quarter of Fiscal Year 2026. It details the requirements for whole milk in both half-pint and gallon containers.

• Compliance: All delivered items must adhere to Federal, State, and local regulations, including the Federal Food, Drug, and Cosmetic (FD&C) Act and the Fair Packaging and Labeling Act. Allergen labeling requirements must be met.
• Product Specifications:
  • Item 1: Whole Milk, Half Pints (236.6 ml / 8 fl oz aseptic package or plastic bottle). Must comply with 21 CFR§131.110.
  • Item 2: Whole Milk, Gallons (5-gallon containers for milk dispenser). Must comply with 21 CFR§131.110.
• Substitutions: No specification substitutions will be accepted. The NFSA/Chief Dietitian will make the final determination on product compliance.
• Origin: If not specified as a product of the United States or Canada, foreign-origin products distributed in the US or Puerto Rico are acceptable.

Potential bidders must ensure their offered milk products strictly meet the specified requirements, including packaging size, type, and compliance with all federal regulations. Failure to comply will result in the quoted item not being considered for award. This document is critical for accurately preparing product specifications and ensuring compliance for any bid submission.

Solicitation / RFP / RFQ

This document outlines the terms and conditions for a solicitation, incorporating various Federal Acquisition Regulation (FAR) clauses and addenda. It details requirements for contract performance, delivery, inspection, and payment.

• Delivery Schedules: Strictly enforced; failure to meet timelines will be considered non-conformance and may lead to contract cancellation.

• Specifications: Items must meet specified requirements. Non-compliance will be considered non-conformance. Items may require inspection, including thawing and cooking, to verify specification compliance.

• Delivery Conditions: Items/Milk must be delivered between 34-40 degrees F. Deliveries must be palletized.

• Delivery Method: The trailer/delivery vehicle deck must be suitable for offloading onto a 4-foot elevated unloading dock.

• Whistleblower Information: Contractors and subcontractors must distribute whistleblower information to employees within 30 days of award and provide confirmation within 45 days.

• Period of Performance: 13-week period from July 1, 2026, through September 30, 2026.

• Payment: Invoices will be handled per the Prompt Payment Act. Funds are contingent upon availability of appropriated funds.

• Risk of Loss: Remains with the Contractor until delivery to the Government at the destination.

• Taxes: Contract price includes all applicable Federal, State, and local taxes.

• Termination: The Government reserves the right to terminate for convenience or cause.

• SAM Registration: Offerors must have an active Federal Government contracts registration in the System for Award Management (SAM) at the time of submission and award. This includes providing Unique Entity Identifier (UEI), Taxpayer Identification Number (TIN), and Commercial and Government Entity (CAGE) code.

• Representations and Certifications: Specific FAR solicitation provisions related to entity-level representations and certifications must be submitted as part of the SAM registration.

• Small Business Subcontractors: Provisions for providing accelerated payments to small business subcontractors are included.

• Addenda: Includes an addendum to FAR 52.212-4, Terms and Conditions-Commercial Products and Commercial Services.

• Attachments: A list of attachments includes "FY26 4th QTR Budget Report.pdf" and "FY26 4th QTR.pdf."

• Order of Precedence: Specifies the order for resolving inconsistencies in the solicitation or contract.