Fuel Management Systems Maintenance- U.S. Embassy Bridgetown
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Department of State, through the American Embassy Bridgetown, is soliciting quotations for Preventative Maintenance on Fuel Management Systems at the U.S. Embassy in Bridgetown, Barbados. This Solicitation (RFQ) aims to award a firm fixed-price contract to the responsible company submitting the lowest priced acceptable offer. Quotations are due by May 28, 2026, at 10:00 a.m. local time.
Scope of Work
The contract requires preventative maintenance services for Fuel Management Systems, including work on Fuel Pumps, Fuel Storage Tanks, and Control Panels. The contractor must provide all necessary supervision, labor, tools, and equipment. All personnel are required to use safety protection. Specific annual tasks are detailed for various components such as Fuel Storage Tanks, Fuel Pumps, Pump Control Panels, Electronic Tank Display Panels, Pump Control Boxes, and Liquid Level Control Systems. Repairs and emergency services are not included in the base contract but rates for emergency services should be provided.
Contract Details
This will be a Firm Fixed-Price contract, with payments made entirely in Barbados Dollars. The period of performance includes a one-year base period and a maximum of four one-year optional periods. Set-Aside: None specified.
Submission & Evaluation
Quotations must be submitted electronically to Bridgetownprocurement@state.gov by the deadline. Proposals must be in English. Electronic submissions should not exceed 30MB per file; multiple emails can be used for larger submissions. Required submission items include: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), additional information as required in Section 3, and proof of active SAM Registration. Failure to be registered in SAM at the time of submission will deem the proposal non-responsive. Evaluation will be based on Compliance Review, Technical Acceptability, Price Evaluation, and Responsibility Determination, with the award going to the lowest priced, technically acceptable, responsible offeror.
Important Notes
Offerors are highly encouraged to register immediately in SAM if interested, as active SAM registration is mandatory at the time of proposal submission. The solicitation includes numerous FAR and DOSAR clauses and provisions that bidders must comply with.