Fuel Supply for U.S. Embassy’s Government-Owned Vehicles (GOVs for the American Embassy in Quito
Overview
Buyer
Place of Performance
NAICS
PSC
Set Aside
Original Source
Timeline
Qualification Details
Fit reasons
- NAICS alignment with historical contract wins in similar service areas.
- Scope strongly matches core technical capabilities and delivery model.
Risks
- Past performance thresholds may require one additional teaming partner.
- Potential clarification needed on staffing minimums before bid/no-bid.
Next steps
Validate eligibility requirements, assign capture owner, and schedule partner outreach to confirm teaming strategy before submission planning.
Quick Summary
The U.S. Embassy in Quito, Ecuador (Department of State) is soliciting quotations for Fuel Supply for Government-Owned Vehicles (GOVs). This is an unrestricted acquisition for a fixed-price, indefinite quantity/indefinite delivery (IDIQ) contract with economic price adjustment. The contract aims to ensure a reliable supply of regular and premium gasoline and diesel fuel for the Embassy's fleet. Quotations are due June 10, 2026, at 04:00 pm Quito time.
Scope of Work
The selected contractor will provide regular and premium gasoline and diesel fuel at designated service stations in Quito. Key deliverables include implementing a mechanism for vehicle tagging and tracking fuel usage, providing detailed invoices (including vehicle ID, date/time, quantity, price, and total cost), and offering administrative support for inquiries within 48 hours (24 hours for emergencies). The contractor must ensure 90% fuel availability at designated stations, accurate billing and reporting, and immediate notification of service disruptions. Bi-weekly invoice submission with one month of credit from issuance is required.
Contract Details
- Contract Type: Fixed-price with economic price adjustment, Indefinite Quantity/Indefinite Delivery (IDIQ).
- Period of Performance: One base year, four option years, plus a potential six-month extension.
- Minimum Order Guarantee: 50 gallons of Regular Gasoline and 50 gallons of Premium Gasoline per year.
- Maximum Order Limit: 5,000 gallons of Gasoline (Regular and Premium) per year.
- Price Adjustment: Unit prices may be adjusted based on official fuel price changes mandated by the government of Ecuador, requiring written notification and official documentation.
- Set-Aside: Unrestricted.
- Eligibility: Offerors must be established businesses with a permanent address and telephone listing in Ecuador and provide proof of SAM registration, including the SAM UEI number.
Submission & Evaluation
- Quotations Due: June 10, 2026, at 04:00 pm Quito time.
- Questions Due: May 29, 2026, at 04:00 pm to QuitoContracts@state.gov.
- Submission Method: Electronically only to QuitoContracts@state.gov. Submissions must be in Microsoft Word (.docx), Microsoft Excel (Microsoft 365), or Adobe Acrobat (.pdf) format. File size must not exceed 25MB per file; multiple emails are permitted for larger submissions.
- Required Documents: SF-1449, Section I (Pricing), Section 5 (Representations and Certifications), and additional information as required in Section 3. Technical quotations and pricing must be submitted separately.
- Evaluation: Award will be made to the responsible company submitting the lowest technically acceptable offer.
Important Dates & Contacts
- Pre-quotation Conference: A conference will be held on May 26, 2026, at 11:00 am at the Quito Embassy. Prospective quoters must RSVP by May 22, 2026, at 11:00 am to QuitoContracts@state.gov to arrange entry.
- Contact: Direct all questions to QuitoContracts@state.gov. Primary contact is Matthew Madden (59323985000), and secondary contact is Jose Balseca (59323985284).