Fuel System Overhaul

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a parts list for a fuel system. It details specific part numbers, descriptions, and quantities required.

• Part Numbers: A comprehensive list of part numbers (e.g., 6V-5465, 6L-4714, 0R-5842).
• Descriptions: Corresponding descriptions for each part (e.g., KIT GASKET, FILTER-- AIR, REB TURBO G).
• Quantities: The specified quantity for each part.
• Notes: Some entries include "CORE DEPOSIT" or asterisks (*), indicating potential additional costs or specific item types.

This parts list is crucial for bidders to understand the specific components required for the fuel system. It will inform procurement, inventory management, and potentially pricing strategies for any offer submitted in response to the related opportunity. Bidders should carefully review this list to ensure they can source and supply all listed parts in the required quantities.

Solicitation / RFP / RFQ

This solicitation (N0018926QL135) is for the overhaul and rebuilding of parts for the TSV-1 Prevail Caterpillar Fuel System. The government intends to award a Firm Fixed Price (FFP) Purchase Order.

• Overhaul and rebuilding of parts for the TSV-1 Prevail Caterpillar Fuel System.

• Vendor must provide technical documentation, manuals, maintenance requirements, repair and troubleshooting guidance, and parts lists.

• Vendor must provide authorized reseller certification.

• Vendor must specify current lead-time in the technical quote.

• Products must be new and in original packaging.

• Unique item identification and valuation is required for delivered items, subassemblies, components, and parts as specified in the contract.

• Contract Type: Firm Fixed Price (FFP)

• Period of Performance: Delivery by September 30, 2026.

• Estimated Value: Not specified in this document.

• Offer Due Date: May 20, 2026, 10:00 AM.

• Submission Instructions: Quotes must be submitted via email to Marissa Varela (marissa.d.varela.civ@us.navy.mil) and Christopher Whiteside (christopher.d.whiteside2.civ@us.navy.mil).

• Quote Format: Microsoft Office Word, Excel, or Adobe file. Page limitations apply to most sections.

• Evaluation Criteria:

  • Factor I: Technical Certifications: "Acceptable" rating required. Evaluated on ability to meet minimum specifications, technical documentation, reseller certification, lead-time, and warranty.
  • Factor II: Price: Evaluated for reasonableness and best value. The government may request additional information to support price analysis.

• The government intends to award without exchanges, but reserves the right to conduct exchanges if deemed necessary.

• This acquisition is UNRESTRICTED.

• The solicitation consists of two volumes: Volume I (Technical Certifications) and Volume II (Price).

• Quoters are instructed that this procurement is being conducted under FAR Part 12, not FAR Part 15.

Justification and Approval (J&A)

This document justifies a brand name action for the overhaul/rebuilding parts of the TSV-1 Prevail Caterpillar Fuel System. This is a new requirement for Training Support Vessel Squadron Four, which operates the TSV-1 Prevail from JEBLC-FS pier 11N.

• Procurement of Caterpillar parts and materials identified by the OEM for the overhaul of the TSV-1 Prevail Caterpillar Fuel System.

• The contract is for Government Furnished Material in support of the overhaul for engineering integration.

• Required Delivery Date: Contract Award + 30 days.

• The action is to be awarded to an authorized reseller of Caterpillar Global Headquarters parts.

• The specific dealer identified is Carter Machinery - Chesapeake.

• Not applicable, as this is a justification for other than full and open competition.

• This justification is for "Other Than Full and Open Competition" based on 10 U.S.C. 3204(a)(5) and FAR 6.103-5, citing the need for a brand-name commercial product for authorized resale.

• Rationale: Use of non-OEM parts would lead to increased equipment downtime, require technical engineering drawings for alterations, and incur increased labor costs, impacting safety and personnel.

• Market research was conducted via a Sources Sought notice posted on SAM.gov on 16 April 2026, with a response due date of 21 April 2026.

• One vendor, Seaward Services Inc., responded, indicating they are not capable of being the vendor due to not being an authorized reseller or distributor of the required OEM parts.

• The Requiring Activity determined that no responders possess the technical capability to perform the required tasks or meet the government's minimum needs.

• Market research determined that Carter Machinery Company Inc. can meet the government's minimum needs, and no other sources provide the requirements.

• The statutory authority cited is for brand-name commercial products for authorized resale.

• NAVSUP FLC Norfolk has no plans at this time to compete with future contacts for the types of supplies/services covered by this document.