FULL AND OPEN - OCAO IHS CHEMISTRY ANALYZER COST PER TEST REQUIREMENT

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products or services, issued as a Request for Quotation (RFQ) under solicitation number 246-26-P-0010. The U.S. Indian Health Service (IHS) Oklahoma Area is seeking a "Chemistry Analyzer Cost Per Test Leasing Agreement." The acquisition will be procured using Full and Open competition.

• Product/Service: Chemistry Analyzer Cost Per Test Leasing Agreement.

• Vendor Requirements: Detailed requirements are specified in the attached Statement of Work (SOW).

• Technical Qualifications: Offerors must demonstrate capability in supplying equipment, services, maintenance, warranty, and supplies. This includes technical aspects like chemistry assays, workflow prioritization, reagent preparation, hardware/software capabilities, RPMS connectivity, bloodborne pathogen technology, installation, maintenance, technical assistance, training, and supplies.

• Past Performance: Offerors must provide at least two references for similar contracts performed within the last two years, including detailed contract information and any problems encountered and their resolutions.

• Contract Type: Firm-fixed-priced IDIQ contract.

• Period of Performance: Base period from 07/01/2026 – 06/30/2027, with four one-year option periods.

• Locations: Services are required at multiple IHS facilities in Oklahoma, Kansas, and potentially other locations.

• Submission Deadline: Quotes must be submitted no later than the date specified in the solicitation to Edson Yellowfish via email (Edson.Yellowfish@ihs.gov).

• Submission Requirements: Vendors must submit a completed Price Schedule (including option periods), and additional documents to demonstrate technical qualifications. All contractors must be registered in SAM.gov.

• Evaluation Criteria: Offers will be evaluated based on Technical Qualifications, Past Performance, and Pricing. Technical Qualifications and Past Performance are considered significantly more important than Pricing.

  • Technical Qualifications will be rated on a scale of 1 (Unacceptable) to 5 (Excellent).
  • Past Performance will be rated on a scale of 1 (Unacceptable) to 5 (Excellent).
  • Pricing will be evaluated through a price/cost analysis.

• Competition: Full and Open.

• Small Business: Various FAR clauses related to small business utilization, subcontracting plans, and post-award rerepresentations apply (e.g., FAR 52.219-4, 52.219-8, 52.219-9, 52.219-16, 52.219-28).

• Indian Preference: HHSAR 352.226-1 and HHSAR 352.226-2 apply.

• This solicitation incorporates provisions and clauses by reference; full text is available at www.acquisition.gov.

• No fax quotations will be accepted; electronic submissions via email are the only acceptable method.

• Offerors must be registered in the System for Award Management (SAM.gov).

Form / Attachment / Pricing Sheet

This document is a pricing sheet intended for bidders to provide cost information for various laboratory tests and supplies. It serves as a template for itemizing costs associated with the opportunity.

• Test / Supply Item: A comprehensive list of specific laboratory tests and medical supplies for which pricing is required.
• Price Base Year: Field to enter the cost for each item during the base year of a potential contract.
• Price OY 1 - OY 4: Fields to enter the costs for each item for Option Years 1 through 4.

Bidders are expected to fill in the unit price for each listed item for the base year and each subsequent option year. This information will likely be a critical component of the proposal evaluation.

Statement of Work (SOW)

To provide a clinical Cost-Per-Test chemistry analyzer agreement, including equipment, lease, preventative maintenance, technical support, and reagent/supplies services for the Oklahoma City Area Office (OCAO) of the Indian Health Services (IHS).

• Equipment: Provide chemistry analyzers capable of performing General Chemistry, Drugs of Abuse, Therapeutic Drug Monitoring, Cardiac Assays, Diabetic Assays, and Communicable Disease testing. Analyzers must support workflow priority designation (Routine, STAT, ASAP), require minimal reagent preparation, offer 3-point calibrations for most analytes, and have dry system analysis capability. Both smaller footprint analyzers (<100,000 tests/year) and larger footprint systems with redundant capabilities (>100,000 tests/year) are required, with specific size constraints provided for each.
• Supplies & Reagents: Furnish all necessary reagents and supplies for routine operation, patient sample testing, calibrations, quality control, and proficiency testing. A comprehensive list of specific assays and estimated annual quantities per site is included.
• Services: Include installation, setup, on-site correlations, calibrations, precision studies, linearity studies, and AMR studies. Provide preventative and corrective maintenance according to manufacturer guidelines. Offer 24/7 technical assistance via phone, with on-site support available within 24 hours if remote resolution is not possible.
• Training: Provide on-site training for all operators during installation and offer off-site technical training for new users annually.
• Ancillary Equipment: Include all equipment for analyzer operation, such as computers, printers, UPS power supplies, and water systems. Ensure proper interface and bidirectional connection with the LIS system, with the vendor responsible for building and maintaining the interface.

Base year of 12 months from date of award, with four (4) one-year option years.

• HSPD-12 Compliance: All contractor personnel requiring physical or logical access must obtain an HSPD-12-compliant access card following a favorable background investigation.

• Environment: The OCAO is a tobacco/smoke-free environment. No tobacco/smoking use is permitted during service.

• Security: Contractor personnel must contact the designated government POC upon arrival. The contractor is responsible for information security and must adhere to all on-premises regulations, including escort requirements, identification, and safety procedures.

• Confidentiality: Contractor shall not disclose any information concerning OCAO operations.

• Personnel Qualifications: Service representatives must be trained and certified by instrument manufacturers.

• Termination: A termination amortization schedule will be included; failure to exercise options will be treated as a termination for convenience.

• Appropriately selected chemistry analyzer provided.

• Installation & setup with required studies.

• Technical support and corrective maintenance.

• Proper interface with the RPMS system.

• Correct items provided within 7 days of order.