Fume Hoods and Bio Safety Cabinets-Inspection and Certification

Amendment / Modification

This amendment to Solicitation W913E526QA005 makes the following changes:

• Extends the solicitation closing date from 07 April 2026 to 13 April 2026 at 12:00 PM CDT.

• Adds Questions and Answers (Q&A) to Section L, providing clarifications on:

  • Certification expiration dates and scheduling of inspections for fume hoods and biosafety cabinets.
  • The start of the 15-day reinspection timeline after repairs are complete.
  • The preferred method of notification for reporting deficiencies and repair completion (email).
  • The scope of reinspection for individual unit failures.

• The closing date for receipt of quotes has been modified.

• Section L, "Instructions to Offerors-Commercial Products and Commercial Services," has been updated to include Q&A.

• The deadline for submitting quotes has been extended to 13 April 2026.

• Offerors should review the added Q&A for clarification on requirements and submission details.

Solicitation / RFP / RFQ

This document is a Request for Quote (RFQ) for the inspection and certification of Fume Hoods and Bio Safety Cabinets at the Cold Regions Research and Engineering Laboratory (CRREL) in Hanover, NH. The government is procuring annual inspection and certification services for nineteen (19) fume hoods and four (4) bio safety cabinets.

• Annual inspection and certification of fume hoods according to AHRAE Standard 110-2016.

• Annual inspection and certification of bio safety cabinets according to NSF/ANSI 49.

• Visual inspection, face velocity checks (80-120 fpm), smoke tests, and alarm checks for both.

• Inflow and outflow particle challenge for bio safety cabinets.

• Notification to the Government technical point of contact (TPOC) and Contracting Officer's Representative (COR) of any defects or deficiencies discovered.

• Reinspection of corrected deficiencies within 15 calendar days of notification.

• Contract Type: Firm Fixed Price.

• Period of Performance: Anticipated start date of 01 April 2026, with a base year through 31 March 2027, and four (4) one-year option periods. The delivery period is from 15 Apr 2026 to 14 Apr 2031.

• Estimated Value: Not explicitly stated, but NAICS code 541380 has a size standard of $19,000,000.00.

• Quote Submission Deadline: 12:00 PM CDT on Tuesday, 07 April 2026.

• Submission Method: Via email to ERDC-CRREL-QUOTES@usace.army.mil.

• Required Quote Content: Company Information (POC, phone, email, decision authority), Entity Identification (CAGE Code, UEI), Technical Approach, Past Experience (at least 5 projects in the last 3 years), Certification/Licensure (NSF bio-safety cabinet course certification), Schedule (ability to meet start date), and Pricing (completed Pricing Matrix).

• Evaluation Factors: Technical (Capability, Certification/Licensure, Schedule), Past Experience, and Price. Award will be made to the responsible Offeror whose offer represents the Best Value to the Government.

• Site Visit: An escorted site visit may be arranged. Requests due by 31 March 2026.

• This acquisition is set aside for Small Business.

• NAICS Code: 541380.

• The document includes numerous FAR and DFARS clauses incorporated by reference.

• No Government furnished property or equipment (GFE/GFP) is associated with this requirement.

• Travel will not be required.

• Controlled Unclassified Information (CUI) is not expected to be delivered or received.

Form / Attachment / Pricing Sheet

This document is a Wage Determination issued by the U.S. Department of Labor under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing services on federal contracts within specific cities and towns in Grafton County, New Hampshire. Bidders must use this information to ensure compliance with labor laws when developing their proposals.

• Geographic Area: Applies to Alexandria, Ashland, Bridgewater, Bristol, Campton, Canaan, Dorchester, Ellsworth, Enfield, Grafton, Groton, Hanover, Hebron, Holderness, Lebanon, Lincoln, Lyme, Orange, Orford, Piermont, Plymouth, Rumney, Thornton, Waterville Valley, Wentworth, Woodstock in Grafton County, New Hampshire.
• Occupational Wage Rates: Lists specific minimum hourly wage rates for a wide range of occupations, from Administrative Support to Miscellaneous Occupations.
• Fringe Benefits: Details required fringe benefits, including Health & Welfare ($5.55/hour or $222.00/week), Health & Welfare EO 13706 ($5.09/hour or $203.60/week), Vacation (1 week after 1 year, 2 weeks after 2 years, 3 weeks after 10 years), and Holidays (11 paid holidays per year).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Minimum Wage), providing specific rates and conditions.
• Hazardous Pay: Outlines an 8% differential for high-hazard work with ordnance/explosives and a 4% differential for low-hazard work.
• Uniform Allowance: Details requirements for furnishing and maintaining uniforms, including reimbursement rates if applicable.
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wages for occupations not listed in this determination.

This wage determination is critical for bidders to accurately calculate labor costs for their proposals. Failure to comply with these minimum wage and fringe benefit requirements can lead to bid disqualification or contract non-compliance. Bidders must ensure their proposed wages and benefits meet or exceed the rates and provisions outlined herein for all covered employees.

Form / Attachment / Pricing Sheet

This document is a pricing matrix for the opportunity, detailing the structure for CLINs related to inspections and reinspections of fume hoods and bio-safety cabinets.

• CLINs for Inspections (x001): Covers base year and four option years. Includes inspections for Fume Hoods (x19 per year) and Bio Safety Cabinets (x4 per year).
• CLINs for Reinspections (x002): Covers base year and four option years. Includes reinspections for Fume Hoods (x2 per year) and Bio Safety Cabinets (x1 per year).
• Structure: The matrix outlines the task description, proposed rate, and amount for each year and CLIN.

Bidders must use this matrix to propose their rates and calculate the total costs for inspections and reinspections of fume hoods and bio-safety cabinets. This will be a critical component of the proposal submission and will likely factor into the evaluation and award.