FURNISHING AND INSTALLATION OF DESERT AIRE DEHUMIDIFIERS

Form / Attachment / Pricing Sheet

This document, "Proposal Certifications," outlines various certifications and representations required from offerors for proposals exceeding certain dollar thresholds. It serves to ensure compliance with federal regulations related to export control, Buy American Act, independent price determination, lobbying, responsibility matters, and trafficking in persons.

• Certifications #1 (≥ $10,000): Covers Export/Import Control, including offeror's point of contact, and representations regarding specially designed items for military/space applications or those listed on the US Munitions List or Commerce Control List. It also includes the "Buy American – Construction Materials" clause with detailed definitions and requirements for domestic content.
• Certifications #2 (≥ $150,000): Includes the "Certificate of Independent Price Determination," "Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions," and "Certification Regarding Responsibility Matters." These address fair pricing, lobbying activities, and the offeror's debarment/suspension status.
• Certifications #3 (≥ $550,000): Pertains to "Combatting Trafficking in Persons" and requires certifications regarding compliance plans and due diligence for contracts performed outside the U.S. or involving services performed outside the U.S. with an estimated value exceeding $550,000.
• Revision Table: Details changes made to the document across various revisions, including updates to clauses, thresholds, and administrative corrections.

Offerors must carefully review and complete the relevant sections of this document based on their proposal's value and scope. Failure to provide accurate certifications may impact the evaluation of their proposal and their responsibility determination. Specific attention should be paid to the Buy American Act requirements, export control representations, and certifications related to ethical business practices and compliance.

Form / Attachment / Pricing Sheet

This document, "Subcontractor Annual Representations & Certifications (SARC)," is a form required for subcontractors. It collects essential business and compliance information from offerors to ensure they meet regulatory and contractual requirements.

• Offeror Information: Includes company name, address, contact details, EIN/TIN, DUNS number, and SAM.gov registration status.
• Business Category: Details ownership (U.S. or foreign), operating structure (corporation, LLC, partnership, etc.), and common parent information.
• Small Business Classifications: Allows offerors to self-certify as large or small businesses and specify diversity categories (e.g., Woman-Owned, Veteran-Owned, HUBZone).
• Executive Compensation: Requires reporting of executive names, titles, and compensation if certain federal funding thresholds are met.
• Offeror Responsibility: Certifications regarding accounting systems, responsible business practices, and compliance with employment eligibility verification (E-Verify).
• Export/Import Control: Agreement to comply with U.S. export control laws and regulations.
• Federal Acquisition Regulation (FAR) Certifications: Includes limitations on pass-through charges for cost reimbursement subcontracts.
• Certification: A final section for authorized representatives to certify the accuracy of the provided information.

Bidders must accurately complete and submit this form as part of their proposal or subcontracting process. It is crucial for demonstrating compliance with government regulations and requirements, including small business status and responsible business practices. Failure to complete this form correctly may impact eligibility for award or the ability to perform as a subcontractor.

Solicitation / RFP / RFQ

This is a Request for Quote (RFQ) for the furnishing and installation of two (2) Desert Aire Dehumidifiers for Fermi National Accelerator Laboratory (Fermilab). The procurement is for commercial products and services, and the government intends to award a Firm Fixed Price (FFP) contract.

• Furnishing and installation of Desert Aire Dehumidifiers (Model # LW05NNNN4).

• Quantity: 2 units.

• Contract Type: Firm Fixed Price (FFP).

• Award Basis: All-or-non requirement; single purchase order to the most advantageous offer.

• Quotes must be submitted in writing to the identified point of contact.

• Deadline for submission: 4:00 p.m. Central Standard Time on May 1, 2026.

• Oral communications are not acceptable.

• The solicitation is for commercial products/services prepared in accordance with FAR subpart 12.6.

• Offerors must include a completed RFP page with pricing, a completed SARC, and PUR-466.

• This is a combined synopsis/solicitation.

• NAICS Code: 423730.

• The government will evaluate offers based on criteria within the solicitation to determine the most advantageous to the Government.

• Referenced terms and conditions are available at: https://procurement.fnal.gov/terms-conditions/

• Delivery is F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid.

• Questions regarding the RFP should be directed to Cathleen E. Stadler at cstadler@fnal.gov.

Form / Attachment / Pricing Sheet

This document details the "PRODUCT SCOPE" for a unit, likely a component of a larger HVAC or environmental control system. It provides specific technical details and specifications for potential bidders to understand the requirements of the equipment.

• Quantity: 1
• Model #: LW05NNNN4
• Unit Weight: 1000 lbs
• Capacities:
  • Supply Air: 2750 CFM
  • Total Cooling Capacity: 59 MBH
  • Total Sensible Capacity: 43.23 MBH
  • Moisture Removal Capacity: 14.9 lb/hr
  • Total Heat of Rejection: 77 MBH
• DX Refrigeration System:
  • Refrigerant Type: R-454B
  • Scroll Compressor(s), Nominal Tons: 05
  • Coil Coating: Coated
  • Remote Option: Reheat Only
• Supply Airflow Configuration:
  • Supply ESP: 0.5 in WC
  • Supply TSP: 1.17 in WC
• Air Filters: Standard Supply Filters
• Enclosure: Indoor, Separate Electrical Compartment, Galvanneal with Powder Coat Finish
• Condensate Drain Pan: 20-Gauge Stainless Steel, Sloped
• Unit Electrical: Main Power 460/3/60, MCA 14 Amps, MOPD 20 Amps, SCCR 65 kA.
• Controls: Model CM3540, includes Temp & RH Sensors, Occupancy Timer w/ BMS Override, Remote Display Terminal, ModBus compatibility.
• Warranties (Parts Only): Standard 2 years, Compressor 5 years, Air Side Coil 5 years.

This document is crucial for bidders to understand the precise technical specifications of the equipment being procured. It directly impacts their ability to determine if they can meet the requirements, prepare accurate proposals, and understand the performance expectations and warranty coverage of the unit.