OFFICE DESIGN & FURNISHINGS Supply - Furnishing for- IC

Questions & Answers / Clarifications

This document provides answers to vendor questions regarding the installation of furniture for an opportunity.

• Furniture Removal: No furniture needs to be removed.
• Furniture Securing: The SOW allows furniture to be weighted or bolted. Weighted securing is preferred.
• Building Access: A loading dock is available for unloading. A lift gate is not needed. The vendor must unload and deliver products to the 9th floor, approximately 390 feet from the dock to the freight elevator.
• Elevator Use: A shared freight elevator with facilities will be used.
• Staging Area: No staging area is available.
• Personnel Escort: Vendors/visitors must check in and be approved for the day.
• Occupancy During Installation: The space will not be occupied by patients during installation.
• Project Start Date: Construction is underway, scheduled for completion in July 2026. Furniture installation can occur at that time.

No impact on solicitation requirements or due dates was noted, but the clarifications provide essential logistical details for planning the furniture installation.

Other / Unclassified

This document is a "Single Source Justification for SAP under the SAT" (Simplified Acquisition Procedures under the SAT) for the Department of Veterans Affairs. It outlines the justification for soliciting from a single source for specific furniture items required by the VISN 23, Station 636 Iowa City VA Medical Center.

This document indicates a single-source procurement for furniture. Bidders interested in this opportunity should note that the justification is based on unique characteristics of the furniture that limit availability to one source, specifically related to safety standards for Inpatient Mental Health (IPMH) environments. The furniture includes items such as locking cupboards, TV cabinets, dining tables, chairs, and recliners, all intended to improve patient comfort and safety. The market research was conducted to align with the Office of Mental Health's safety standards and to ensure timely delivery in conjunction with construction on the 4B Mental Health unit.

Amendment / Modification

This document is Amendment 0001 to Solicitation 36C26326Q0239. It serves as a modification to the contract/order.

Item 14, "DESCRIPTION OF AMENDMENT/MODIFICATION," details the changes made.

This amendment does not extend the hour and date specified for receipt of offers. Offerors must acknowledge receipt of this amendment. Failure to do so may result in rejection of the offer. If an offeror desires to change an offer already submitted due to this amendment, the change must be made by letter or electronic communication referencing the solicitation and amendment numbers, and received prior to the opening hour and date.

Form / Attachment / Pricing Sheet

This document is a floor plan for the "9 East Med-Psych Inpatient Unit". It details the layout of patient rooms, staff areas, and common spaces within the unit.

• Patient rooms (labeled with numbers like 9E36, 9E38A, etc.)
• Patient toilets
• Corridors
• Nurse stations and offices
• Medical Director's office
• Pharmacy, break room, and dining lounge
• Stairwells and lobby
• Various utility and storage rooms

This floor plan provides critical spatial and layout information for any potential bidder involved in construction, renovation, or furnishing of this specific inpatient unit. It outlines the physical environment and may inform requirements for equipment, furniture, or construction materials.

Form / Attachment / Pricing Sheet

This document is the "Buy American Certificate" provision (FAR 52.225-2), which requires offerors to certify compliance with the Buy American Act. It is used to identify domestic and foreign end products, including those with critical components.

• Offeror Certification: Requires certification that end products are domestic, unless listed otherwise.
• Foreign End Products: Instructions for listing end products manufactured in the U.S. that do not qualify as domestic, including details on their country of origin and domestic content percentage (if applicable).
• Critical Components: Requires listing line items of domestic end products that contain a critical component.
• Definitions: Refers to definitions for "COTS item," "critical component," "domestic end product," "end product," and "foreign end product" as defined in the "Buy American-Supplies" clause.
• Example Provided: Lists one foreign end product: "CHAIR ROCKER, PINEAPPLE ZENPLUS ROCKER UPHOLSTERY FURKA PLUS ITEM# 1ZENRP1-900-C" originating from the United Kingdom.

Bidders must complete and submit this certificate as part of their offer. It is crucial for determining the eligibility of proposed products under the Buy American Act. Failure to properly complete this form may impact the evaluation of offers, as the government will evaluate offers in accordance with FAR Part 25.

Form / Attachment / Pricing Sheet

This document details a request for various pieces of behavioral health furniture for the 9 East Med-Psych Inpatient Unit. It specifies the types, quantities, and critical technical requirements for each item.

• Combination Cabinet: 2 units, fully assembled and installed, with locks.
• Anti-ligature Surface Mounted Locking TV Cabinet: 1 unit, fully assembled and installed, for 75" flatscreen TV.
• Anti-ligature DVD & Games Console Enclosure: 1 unit, fully assembled and installed.
• Ligature-Safe Locking Notice Board: 2 units, fully assembled.
• Behavioral Health Patio Stool: 4 units, fully assembled.
• Behavioral Health 48" Dining Table: 5 units, fully assembled.
• Behavioral Health Dining Chairs: 5 (Moonwalk Grey), 6 (Dusty Blue), 5 (Sand), fully assembled.
• Behavioral Health Club Chairs: 8 units, fully assembled.
• Behavioral Health Patient Room Recliner: 6 units, fully assembled.

This document outlines specific furniture requirements, including critical "anti-ligature" and "tamper-resistant" features, material durability, and warranty information. Bidders must ensure their proposed furniture meets all listed technical specifications, including construction, finish, safety features (e.g., no sharp edges, concealed mechanisms), and weight requirements. The document also provides basis of design examples for many items, which bidders should consider when preparing their proposals.

Solicitation / RFP / RFQ

This solicitation is for the procurement of behavioral health furniture for the new 9 East Med-Psych Inpatient Unit at the Iowa City VA Health Care System. The requirement includes anti-ligature furniture, project management, professional installation, and maintenance/warranty services.

• Behavioral Health Anti-Ligature furniture

• Project management

• Professional installation

• Maintenance/warranty services

• Products must meet specifications and high-quality thresholds, integrating environmental stewardship.

• All finished surfaces must be free of scratches, mars, dents, or blemishes, and withstand staining, and exhibit no flaking, cracking, or loss or adhesion.

• Furnishings must have smooth finishes with no hazardous projections, sharp corners, or detail that can be hazardous.

• Contract type: Firm-Fixed-Price

• Period of Performance: Delivery is ARO 120 Days.

• Technical Questions Deadline: January 22, 2026, 10:00 AM CST. Submit to Mark.Clayburne@va.gov.

• Offer Submission Deadline: February 6, 2026, 10:00 AM CST.

• Offers must be submitted electronically to Mark Clayburne, Contracting Specialist, at mark.clayburne@va.gov.

• Submission Format: Signed SF 1449, signed SF30 forms (if applicable), and narrative demonstrating ability to meet subcontracting limitations. Pricing to be submitted in PDF or Microsoft Excel format.

• Offer Acceptance Period: 180 calendar days from the offer receipt date.

• Evaluation Criteria: Technical, Service Experience, Past Performance, and Price. The Government will evaluate quotations using a comparative process to determine the best benefit to the Government.

• This acquisition is set aside for Small Business.

• NAICS Code: 337127

• Size Standard: 500 Employees

• Offerors must be registered and active in SAM.gov at the time of offer.

• Offerors must complete the Buy American Act certificate.

• The Contracting Officer Representative (COR) is Karyl Larson (Karyl.Larson@va.gov).

• Delivery location: Iowa City 9East Med-Psych Unit, 601 Highway 6 West, Iowa City, IA 52246-2209, Building 1, 9th Floor.

• Standard Installation Warranty Required: Minimum of one year from the date of installation.