Furnishing Movement BPA

Questions & Answers / Clarifications

This document addresses vendor questions regarding the solicitation, specifically concerning mass move services and the BPA ceiling.

• Mass Move Services: The PWS mentions mass move requirements, but the solicitation states the BPA is for bi-weekly service not including mass moves. Bidders are asked if mass move pricing should be included as a separate line item or if these will be handled via call orders.
• BPA Ceiling Applicability: Clarification is requested on whether the $50,000 PWS ceiling is annual or for the entire BPA duration.
• Mass Move Call Orders Ceiling: If mass move services are priced, it's unclear if these call orders count against the $50,000 PWS ceiling or a separate one.
• Estimated BPA Ceiling: The estimated ceiling for the BPA is $300,000.00, covering the base period plus four option years. This amount will cover call orders until the ceiling is reached.

This clarification is critical for bidders to accurately price their proposals, particularly regarding the inclusion and funding of mass move services and the definitive ceiling for the BPA.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Furnishings Management Services (FMS) at Columbus Air Force Base, MS. The primary goal is to provide comprehensive services for the movement, storage, and management of government-owned furnishings and appliances.

• Basic Services: Provide personnel, equipment, and services for Furnishings Management Services (FMS) IAW AFI 32-6000, Housing Management. This includes handling furnishings such as bedframes, mattresses, nightstands, dressers, recliners, lamps, desks, desk chairs, dining tables, dining chairs, TV stands, and appliances (washers, dryers, stoves, refrigerators, microwaves).

• Locations: Services cover Unaccompanied Personnel Housing (UPH) including enlisted and officer dormitories in specified buildings (346, 547, 550, 555, 958, 964, 966, 971, 972, 973) and AG Yard storage containers.

• Tasks: Receive, inspect, issue, turn-in, transfer, store, and deliver government-owned furnishings. Some disassembly and reassembly of furniture may be required.

• Mass Moves: Specific procedures and timelines for mass moves are defined, requiring coordination at least 30 days in advance. Mass moves will involve moving furnishings and appliances, including connection/disconnection.

• Personnel: Regular workday requires two personnel. Mass moves require a minimum of two and a maximum of four personnel.

• Hours of Operation: Services are to be performed between 0730 and 1615, Monday through Friday, excluding Federal Holidays or government-directed closings.

• Property Protection: Contractor is responsible for preventing damage to government property and shall use mandatory protective coverings (furniture protection, floor protection, structural protection).

• Damage Reporting: Any damage to government property must be reported immediately to the COR, and the contractor is liable for repair or replacement.

• Period: Not explicitly stated in this document, but the date of the PWS is April 28, 2026.

• Place: Columbus Air Force Base, MS.

• Contractor Personnel: Must present a professional appearance, communicate effectively in English, and comply with security requirements for installation access. Off-duty military personnel may be subject to deployment or PCS, which could affect availability.

• Security: Compliance with AFFARS 5352.242-9000 and local clauses for installation access, including key control procedures. No unauthorized entry into restricted areas. Prohibition of weapons, firearms, or ammunition on base.

• Environmental: Compliance with all federal, state, and local environmental laws and requirements. Immediate reporting and liability for environmental spills.

• Hazardous Materials: Compliance with AFI 32-7086 and submission of MSDS and usage data.

• Personal Protective Equipment (PPE): Contractor must provide necessary PPE, including foot protection, hand protection, and back support.

• Inventory Management: Contractor must maintain a detailed and accurate inventory of all government property handled.

• Government-Furnished Property: Government will provide facilities, storage space (Building 346), water, electricity, and base/local telephone service.

• Attachments: AF Form 228, Furnishings Custody Receipt Report, is referenced.

Amendment / Modification

This amendment (0001) to solicitation FA302226R0003, dated 08 Apr 2026, makes the following changes:

• CLINS Update: CLINS for the base year and option years have been updated and added to clarify the breakdown.

• Proposal Due Date Extension: The proposal due date has been extended to 20 May 2026.

• PWS Revision: The attached Performance Work Statement (PWS) has been updated to a revised version.

• RFI Answer: A response to a Request for Information (RFI) has been provided.

• Solicitation/Contract Form: The response due time has changed from 03:00 PM to 12:00 PM. The response due date has changed from 13 May 2026 to 20 May 2026.

• Supplies or Services & Prices or Costs:

  • Line Item 0001: Modified to specify "Mass Move (15-30 rooms)" with a quantity of 40 hours, an increase of +10.
  • Line Item 0002: Added for "Mass Move (31-76 rooms)" with a quantity of 112 hours.
  • Line Item 0003: Added for "Receive, inspect, assemble/disassemble, issue, turn-in, transfer, store, and deliver furnishings and appliances" with a quantity of 8 hours.
  • Line Item 0004: Added for "Establish, maintain, and provide a detailed and accurate inventory of all Government property being moved, stored, or handled" with a quantity of 8 hours.
  • Similar modifications and additions were made for Option Line Items 1001 through 4004, reflecting the "Mass Move (15-30 rooms)" and "Mass Move (31-76 rooms)" services, as well as the furnishing and appliance services and inventory management services across multiple option periods.

• Inspection and Acceptance: Inspection and Acceptance Locations have been added for Line Items 0002, 0003, 0004, and Option Line Items 1002 through 4004.

• Deliveries or Performance: Delivery information (Period of Performance: 01 Jun 2026 to 31 May 2027) has been added for Line Items 0002, 0003, 0004, and Option Line Items 1002 through 4004.

• Attachments: The "PERFORMANCE WORK STATEMENT BPA" attachment has been updated, with the Attachment Date changing from 23 Mar 2026 to 28 Apr 2026.

The proposal due date has been extended to 20 May 2026. Bidders should review the updated CLINS, PWS, and added line items for any impact on their proposals.

Solicitation / RFP / RFQ

This solicitation seeks proposals for a Blanket Purchase Agreement (BPA) for "Furnishings Movement" services at Columbus AFB. The services are to be fulfilled as needed, typically one day per week (preferably Tuesday), on a bi-weekly basis. This BPA excludes "Mass Move" situations.

• Service: Furnishings movement, including connecting/disconnecting furnishings and appliances.

• Frequency: As needed, typically one day per week (preferably Tuesday), bi-weekly.

• Exclusions: Does not include "Mass Move" situations.

• Mass Moves: Defined as specific time constraints requiring 15-30 rooms to be moved within 5 working days, or 31-76 rooms within 14 working days. Mass moves require coordination at least 30 days prior.

• Product Service Code: V003

• Pricing Arrangement: Firm Fixed Price

• Solicitation Number: FA302226R0003

• Solicitation Issue Date: 08 April 2026

• Offer Due Date: 13 May 2026, 03:00 PM Local Time

• Period of Performance:

  • Base Year (0001): 01 Jun 2026 - 31 May 2027
  • Option Year 1 (1001): 01 Jun 2027 - 31 May 2028
  • Option Year 2 (2001): 01 Jun 2028 - 31 May 2029
  • Option Year 3 (3001): 01 Jun 2029 - 31 May 2030
  • Option Year 4 (4001): 01 Jun 2030 - 31 May 2031

• NAICS Code: 484210

• Size Standard: USD 34,000,000.00

• Proposal Format: Must be clear, precise, and include a cost breakdown for each year of the BPA (Base and 4 option years). Must include a Technical Synopsis demonstrating understanding of the service and any exceptions to the PWS.

• Evaluation Factors: Offers will be evaluated based on Price and Technical factors. The Government will award to the responsible Offeror whose offer is most advantageous, considering price and other factors. The evaluation will use a "Lowest Price Technically Acceptable" approach.

• Proposal Validity: 60 days after solicitation close date.

• This acquisition is set aside 100% for Small Business.

• A site visit is recommended. Failure to inspect the site does not relieve the offeror of the responsibility for performance.

• Health and Safety on Government Installations clause applies.

• Contractor access to Department of the Air Force Installations requires base identification and vehicle passes.

• The document references FAR and DFARS clauses, including those related to electronic invoicing via WAWF, site visits, and health/safety.

• Attachments include a Performance Work Statement (PWS), Wage Determination, and EAL Form.

Statement of Work (SOW) / Performance Work Statement (PWS)

This Performance Work Statement (PWS) outlines the requirements for Furnishings Management Services (FMS) at Columbus Air Force Base, Mississippi. The primary goal is to provide all necessary personnel, equipment, supplies, and services for managing government-owned furnishings and appliances.

• Provide comprehensive furnishings and appliance services for unaccompanied personnel dormitories and storage containers.

• Services include receiving, inspecting, issuing, turning-in, transferring, storing, and delivering government-owned furnishings.

• Disassembly and reassembly of furniture may be required for efficient moving.

• Special provisions for "Mass Moves" with defined timelines and personnel requirements.

• Contractor shall perform services between 0730 to 1615, Monday through Friday, excluding Federal Holidays and Government-directed closings.

• Emergency services may be required outside normal duty hours.

• Contractor employees must present a neat, professional appearance and communicate effectively in English.

• Contractor is responsible for the protection and care of all government property, with financial liability for damage.

• Mandatory use of protective materials (padded blankets, floor runners, structural protectors) during moving tasks.

• Immediate reporting of any damage to government property to the Contracting Officer's Representative (COR).

• Compliance with all applicable federal, state, and local safety regulations, including OSHA.

• Provision of all necessary Personal Protective Equipment (PPE) for employees.

• Compliance with environmental laws and requirements.

• Proper handling and disposal of hazardous materials, including submission of MSDS and usage data.

• Services to be performed at Columbus AFB, MS, specifically in buildings 346, 547, 550, 555, 958, 964, 966, 971, 972, and 973, as well as storage containers in the AG Yard.

• Non-personal service contract; Government will not supervise contractor employees.

• Contractor personnel must comply with installation security requirements, including key control and access procedures.

• Contractor employees are prohibited from possessing weapons, firearms, or ammunition on base.

• Contractor must comply with Freedom of Information Act (FOIA) and Privacy Act requirements.

• Contractor is responsible for providing and maintaining an accurate inventory of all government property handled.

• The contract is a Blanket Purchase Agreement (BPA) with a ceiling of $50K, with funding obligated on individual, firm-fixed-price call orders.

• Government-furnished property includes storage space (building 346) and utilities (water, electricity, base/local telephone service).

• Contractor is responsible for the cost of medical services if emergency services are utilized.

• Attachment: AF Form 228, Furnishings Custody Receipt Report, is included for tracking.

Form / Attachment / Pricing Sheet

This document is an Entry Authorization Listing (EAL) form, also known as a Privacy Act Statement, used for authorizing entry onto a military installation. It collects information necessary for security and visitor management.

• Event Details: Authority, Purpose, Routine Uses, Disclosure information, Address of Event, Building Number, Start Date and Time, Expiration Date (max 6 months).
• Sponsor Information: POC Grade/Rank, Last Name, First Name, Duty Phone Number, On-Call Phone Number, and Signature.
• Entry Authorization: Options for East, South, or Vehicle Inspection Area.
• Personnel Listing: Fields for Driver's License Number/State, Home of Record Address, Full SSN, and Date of Birth for each individual requiring entry.
• Instructions: Specifies that digital EALs are accepted as of January 8, 2026, and must be submitted to the 14th Security Forces Squadron Visitors Control Center at least 3 duty days prior to the event. Contact information for questions is provided.

This form is likely an attachment to a solicitation or contract that requires the contractor to manage access for their personnel onto Columbus AFB. Bidders will need to understand the requirements for completing and submitting this EAL form for their employees or subcontractors who will require installation access. It outlines the data required for each individual and the submission deadlines. Failure to comply can result in denial of entry. Sponsors are held responsible for the actions of individuals listed on the EAL.

Wage Determination

This document provides the official wage determination for various occupations under the Service Contract Act for the state of Mississippi, specifically for the counties of Alcorn, Calhoun, Chickasaw, Choctaw, Clay, Itawamba, Lafayette, Lee, Lowndes, Monroe, Oktibbeha, Pontotoc, Prentiss, Tishomingo, Union, and Webster. It outlines the minimum hourly rates and fringe benefits required for employees performing contract work in these areas.

• Minimum Wage Rates: The document lists specific minimum hourly wage rates for a wide range of occupations, from administrative support and clerical roles to technical, health, and service occupations.
• Fringe Benefits: It specifies that fringe benefits are required and follow the occupational listing. Details on Health & Welfare benefits are provided, including rates per hour, per week, and per month, with separate rates for contracts covered by Executive Order 13706.
• Executive Orders: The document references Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (Establishing Paid Sick Leave for Federal Contractors), outlining their applicability and requirements for contractors.
• Vacation and Holidays: Standard provisions for paid vacation (2 weeks after 1 year, 3 weeks after 10 years) and eleven paid holidays per year are detailed.
• Conformance Process: Instructions are provided for contractors needing to classify employees in occupations not listed in the wage determination, including the process for requesting authorization of additional classifications and wage rates.

This wage determination is critical for bidders to accurately estimate labor costs for their proposals. It ensures compliance with federal labor laws by establishing the minimum compensation and benefits that must be provided to employees working on covered contracts within the specified geographic area.