Furniture for Western Nevada Agency

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, specifically for office furniture. The Bureau of Indian Affairs (BIA), Western Regional Office (WRO), Western Nevada Agency Realty and Probate, requires systems furniture, task seating, guest seating, and other office furniture to replace and standardize existing furniture at their office location in Carson City, NV.

• Procurement of office furniture, including systems furniture, task seating, and guest seating.

• The specific items and quantities are detailed in the "SCHEDULE OF SUPPLIES/SERVICES" and "LINE ITEMS" sections, with delivery to multiple locations.

• Award Type: Firm-Fixed-Price (FFP) Purchase Order.

• Period of Performance: Not explicitly stated, but delivery is anticipated 90 days after award.

• Estimated Value: Not stated.

• Submission Method: Quotes must be submitted via email to Danielle Bitsilly (danielle.Bitsilly@bia.gov).

• Submission Deadline: On or before the date and time specified on the SF 1449 (Offer Due Date/Local Time: 05/07/2026 1700 PD).

• Evaluation Criteria: Award will be made on a Lowest Price Technically Acceptable (LPTA) basis. Offers must meet minimum technical requirements and the lowest evaluated price among technically acceptable offers will receive the award.

• Required Documents: Quotes must include Company Information (Unique Entity ID, address, contact details), RFQ Number, Quote Number, Quote Date, Pricing, a signed and completed IEE Representation Form, and DIAR 1452.280-4.

• Set Aside: This requirement is set-aside 100% for Indian Small Business Economic Enterprises (ISBEEs).

• NAICS Code: 337214, Office Furniture (Except Wood) Manufacturing, with a Small Business size standard of 1100 employees.

• The solicitation incorporates FAR and DIAR clauses by reference. Full text is available upon request or electronically.

• Offerors must be authorized resellers with an active SAM.gov profile.

• Electronic invoicing and payment will be processed through the U.S. Department of the Treasury's Invoice Processing Platform (IPP).

Statement of Work (SOW) / Performance Work Statement (PWS)

The Bureau of Indian Affairs (BIA), Western Regional Office (WRO), Western Nevada Agency Realty and Probate requires the replacement and standardization of office furniture, including systems furniture, task seating, and guest seating, at their Carson City, NV location.

• Design, Production, Delivery, and Installation: The contractor shall provide all labor, supervision, materials, tools, and expertise necessary for the complete project.

• Site Verification: Conduct thorough site assessments to verify conditions against design drawings, identify site restrictions, parking, delivery access, loading docks, elevators, and storage/staging areas.

• Product Compliance: All offered furniture must meet or exceed specifications in the Furniture Standards Technical Page and be part of a complete furniture line for a unified look. Laminate adhesives must be urea-formaldehyde-free.

• Project Management: Provide overall project management, including space planning, product design, specifications, ordering, delivery, and installation according to the client agency's schedule. A single point of contact (POC) is required.

• Installation Services: Develop and adhere to an installation schedule, coordinate deliveries with the COR, and resolve any installation conflicts or issues at the contractor's expense. This includes correcting incorrect layouts, field verification errors, delivery errors, and damaged products.

• Design & Layout: Ensure layouts comply with building and code requirements. Conduct mandatory site verification. Provide preliminary installation plans, specifications, cut-sheets, and finish samples for approval. Assist with color and fabric coordination. Submit a statement of acceptance upon completion.

• Furniture Requirements: Specific furniture items are detailed, including L-Shaped Desks with Storage and Hutch, Double Lateral File Credenzas, and Heavy-Duty Oversized Guest Chairs, with specified finishes (Walnut, Aspen) and quantities. Equivalent products are acceptable.

• Post-Installation: Provide on-site management, coordinate deliveries, check for damages, move furniture, conduct post-installation orientation/training, and protect warranties by correcting omissions or damage. Clean and dust all furniture surfaces.

• Installation must be professional, square, plumb, and properly aligned.

• Correct all installation problems, damage, or missing products at the contractor's expense.

• Meet all life safety codes and Uniform Federal Accessibility Standards (UFAS).

• Remove all waste materials and debris daily and upon completion.

• Location: Carson City, NV.

• Specific period of performance not detailed in this document, but installation schedule coordination is required.

• Single Point of Contact (POC): Required for overall management and liaison.

• Site Verification: Mandatory for contractors.

• Damage Correction: Contractor is responsible for any damage to the building or product during delivery and installation.

• Code Compliance: Ensure compliance with all applicable building codes and regulations.

• Installation Personnel: Must be identifiable and qualified, with an experienced, manufacturer-trained supervisor on-site.

• Reporting: Submit checklists, design documents, and a statement of acceptance.

• Cheryl Sam, Western Nevada Agency, Carson City, NV. Contact information provided.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet containing a pricing schedule, specifically for the "IGE" sheet, related to furniture. It appears to be a template or a pre-filled example provided by WNA FURNITURE.

• CLINs (Contract Line Item Numbers): Lists various furniture items such as L-shaped desks, credenzas, and chairs.
• Descriptions: Provides brief descriptions of the furniture items.
• Unit Price: Currently listed as 0.0 for all items.
• UOI (Unit of Issue): Specifies the unit of measure (e.g., AU for 'Assortment Unit', EA for 'Each').
• Quantity: Indicates the number of units for each CLIN.
• Extended Price: Calculated as Unit Price multiplied by Quantity, currently 0.0 for all items.
• Customer Notes: A column for additional notes, which is empty.
• TOTAL PRICE: The sum of all Extended Prices, currently 0.0.

Bidders should use this pricing schedule to understand the format and types of furniture items expected. They will likely need to populate this or a similar schedule with their own proposed pricing for each CLIN to respond to the opportunity. The current zero values indicate this is a template or an initial estimate, not a final pricing requirement.

Form / Attachment / Pricing Sheet

This document is the "Indian Affairs Indian Economic Enterprise Representation Form." It is used by offerors to self-certify that they meet the definition of an "Indian Economic Enterprise (IEE)" as defined in the Department of the Interior Acquisition Regulation (DIAR) Part 1480, in accordance with 25 U.S.C. 47 of the Buy Indian Act.

• Fields to record the Solicitation/Sources Sought/RFI Number, Project Title, and Date of Form Submission.
• Sections for the Offeror to provide:
  • Name of Federally Recognized Tribal Entity
  • Name of the 51% (or greater) Owner of the IEE Firm
  • Legal Business Name
  • Certifying Signature
  • Unique Entity ID (UEI)
  • Printed Name

Bidders responding to opportunities that may be set aside under the Buy Indian Act must complete and submit this form. It requires representation that the enterprise meets the IEE definition at the time of offer, contract award, and throughout the contract term. Contracting Officers may request additional documentation to verify eligibility. False or misleading information can lead to penalties under federal law.