Furniture Movers and Repairs | Base Plus Four | Start: 4/1/26

Solicitation / RFP / RFQ

This solicitation seeks proposals for furniture moving, repair, and maintenance services for the VA Detroit Health System (VADHS). The objective is to provide necessary products, components, materials, tools, and trained personnel to perform these services.

• Repair of chairs, desks, modular furniture, and associated lighting.

• Replacement of furniture locking cores.

• Relocation of furniture.

• Delivery, movement, and tracking of moving totes.

• Assistance with inventory of stored furniture.

• Provision of a log documenting completed work orders.

• Maintenance of an ongoing inventory of furniture.

• Competent personnel capable of installation, reconfiguration, structural repairs, upholstery repairs, and cleaning of furniture.

• Compliance with manufacturer-certified installation practices.

• Background checks for personnel.

• Bi-weekly meetings with the COR to review work orders and make recommendations.

• Maintenance of electronic and hard copy inventory lists for specific locations.

• Services to be performed at the John Dingell VA Medical Center, Pontiac CBOC, Detroit Warehouse, Piquette Square HPACT, Detroit VET Center, Dearborn VET Center, Detroit VALOR Center, and Pontiac VET Center.

• Type of Contract: Firm Fixed Price, Indefinite Delivery Indefinite Quantity (IDIQ) with a two-year open ordering period, funded annually.

• Performance Period: Base period from 04-01-2026 to 03-31-2027, with four option periods extending to 03-31-2031.

• Estimated Value: Approximately $9 Million.

• NAICS Code: 811420 - Reupholstery and Furniture Repair.

• Offer Due Date: March 5, 2026, 12:00 PM EST.

• Submission Method: Email to elizabeth.koses@va.gov.

• Evaluation Factors: Lowest price technically acceptable (LPTA) approach, considering Technical Capability, Past Performance, and Price.

• Required Documents: Signed SF 1449, Amendments, Limitation of Subcontracting certification, Wage Determination compliance memo, Past Performance documentation, Furniture Repair Experience Questionnaire, completed Price/Cost Schedule, and active socio-economic status certification.

• This acquisition is unrestricted but includes a set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSBs) as per VAAR 852.219-73.

• Offerors must be certified SDVOSBs listed in the SBA certification database.

• Limitations on subcontracting apply (50% for services).

• The solicitation incorporates FAR Part 12 procedures for commercial products and services.

• Task orders will be issued bi-weekly via the Maximo system.

• Specific furniture brands in use include Herman Miller, Steelcase, Kimball, Teknion, Haworth, and UNICOR.

• Government Furnished Material (GFM) will be provided for specific repair parts.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (No. 2015-4839, Revision 29, dated 12/03/2025) for the State of Michigan, specifically for Wayne County. It lists prevailing wage rates and required fringe benefits for various occupations under the Service Contract Act.

This wage determination establishes the minimum hourly wage rates and fringe benefits that must be paid to employees performing contract work in Wayne County, Michigan, if the contract is subject to the Service Contract Act. Bidders must use these rates when calculating their labor costs for proposals. Key details include:

• Occupational Listings: Provides specific wage rates for numerous job classifications, categorized by occupation type (e.g., Administrative Support, Automotive Service, IT, Health Occupations).
• Fringe Benefits: Mandates specific Health & Welfare benefits ($5.55/hour or $222.00/week) and outlines requirements for Vacation (2-4 weeks based on service) and Holidays (11 paid holidays).
• Executive Orders: Notes applicability of Executive Order 13706 (Paid Sick Leave) and Executive Order 13658 (minimum wage adjustments), with specific fringe benefit rates for EO 13706.
• Special Pay Differentials: Details hazardous pay differentials (8% or 4%) for work involving ordnance, explosives, and incendiary materials.
• Uniform Allowance: Outlines requirements for providing and maintaining uniforms, including reimbursement rates ($3.35/week) if applicable.
• Conformance Process: Explains the procedure (Standard Form 1444) for classifying and determining wages for occupations not listed in this determination.

Bidders must ensure their proposed wages and benefits meet or exceed these requirements for covered employees.

Form / Attachment / Pricing Sheet

This document is a questionnaire designed to assess a bidder's experience with specific brands of office furniture, which is relevant to the opportunity.

• Acknowledgement of Experience: Bidders are asked to confirm if they have experience with Herman Miller, Steelcase, Kimball, Teknion, and Haworth furniture brands.
• Brand-Specific Experience Description: For each brand listed, bidders must describe their experience.
• Alternative Fulfillment Plan: If a bidder lacks experience with any of the specified brands, they must explain how they plan to fulfill repairment needs for the VA.

This questionnaire is crucial for bidders to demonstrate their capability to service the specified furniture brands. Failure to provide adequate experience or a viable alternative plan may impact their qualification for the opportunity.

Form / Attachment / Pricing Sheet

This document is a Past Performance Questionnaire designed to gather feedback from organizations that have worked with offerors. The Department of Veterans Affairs (VA) uses this information to evaluate an offeror's ability to perform on the proposed Furniture Repair Services contract for the Detroit VAMC. The questionnaire helps the VA assess the offeror's past performance on similar contracts or work efforts.

• Contract Identification: Details about the contract being reviewed, including contractor name, cage code, contract number, type, program title, period of performance, and dollar value.
• Customer/Agency Identification: Information about the customer or agency for whom the work was performed.
• Respondent Identification: Details about the person completing the questionnaire.
• Performance Information: A rating scale (Exceptional, Very Good, Satisfactory, Marginal, Unsatisfactory, N/A) and specific questions to assess the contractor's performance in areas such as management, personnel, quality control, problem-solving, schedule adherence, responsiveness, and overall performance.
• Specific Questions: Includes inquiries about cure/show cause notices and willingness to award future contracts.
• Small Business Subcontracting: Questions regarding compliance with FAR clauses related to small business subcontracting plans.

Offerors should be aware that their past performance will be evaluated. This questionnaire is the tool used by the government to collect that information from past customers. Understanding the questions asked will help offerors anticipate the type of feedback that will be sought and potentially prepare their own internal documentation or points of contact for references. The VA requests responses by March 5, 2026, 12 PM EST, and they can be emailed to elizabeth.koses@va.gov.

Form / Attachment / Pricing Sheet

This document is a certification statement required from bidders to confirm compliance with Department of Labor Wage Determinations (WD) as specified in the Performance Work Statement (PWS) for the solicitation referenced (36C25026Q0338).

• Requires certification that all employees performing services under the resultant contract will be paid at an hourly rate equal to or greater than the current Department of Labor Wage Determination.
• Specifies that this applies to all labor categories appropriate for the county in which the VA medical center being supported resides.
• Includes signature blocks for Company Owner, CEO, and COO to attest to this compliance.

Bidders must complete and submit this form to certify their understanding and commitment to adhering to the required wage rates. Failure to comply with wage determination requirements can impact proposal eligibility and contract performance. This document directly affects proposal preparation by requiring a formal commitment to labor cost compliance.

Questions & Answers / Clarifications

This document provides responses to vendor questions regarding the solicitation for furniture repair and relocation services.

• CLIN Structure & Pricing: The CLIN structure has been revised. The "EA" unit represents an individual work order. The VA will supply all materials, including standard bench stock and consumables. "Standard bench stock materials and labor" pricing has been updated, and special order items/labor are no longer applicable. Feasibility determinations are a separate CLIN.
• Contract Period: The contract will have a base plus four option years, starting April 1, 2026, and ending March 31, 2031.
• Ordering Limitations: Minimum order is 1, maximum order is 1,100.
• Past Performance: Past Performance Questionnaires (PPQs) must be submitted with the quote package by the quote due date. Commercial furniture repair projects are considered relevant. Three references are acceptable, but more may be submitted. Commercial and non-federal projects qualify if they involve commercial furniture repair.
• Submission Requirements: The "complete package" includes signed SF 1449, SF 30s (if any), Limitation of Subcontracting, Wage Determination compliance memo (with occupation titles/codes), Past Performance (CPARs, References, or PPQ), Furniture Repair Experience Questionnaire, Price/Cost Schedule, and socio-economic status certification.
• Reporting: Bi-weekly reports summarizing materials and man-hours will be required, with a template provided upon award.
• Security: Contractors require a Non-PIV credential, which typically takes 30 days to obtain. No computer access is provided.
• Due Dates: The due date for past performance questionnaires is the same as the quote due date (NLT 12:00 PM March 5, 2026).

Clarifications have been made to CLIN definitions, pricing, submission requirements, and due dates. Vendors should review these responses carefully when preparing their quotes.

Solicitation / RFP / RFQ

This is a combined synopsis/solicitation for commercial products and services, issued as a Request for Quotation (RFQ). The Network Contracting Office (NCO-10) is seeking to procure Furniture Repair and Moving Services for the John D. Dingell VAMC in Detroit, MI.

• Furniture Repair and Moving Services.

• Specific details on the scope of work are expected to be found in the attached documents.

• The solicitation is issued as an RFQ.

• Provisions and clauses are in effect through Federal Acquisition Circular 2024-05.

• Quotes are being requested. A written solicitation document will not be issued.

• Response Date/Time/Zone: 03-05-2026 12:00 PM Eastern Time, New York, USA.

• The contracting office is located in Columbus, OH (ZIP Code 43219-1834).

• This solicitation is set-aside for Service-Disabled Veteran Owned Small Business (SDVOSB).

• NAICS Code: 811420 – Reupholstery and Furniture Repair, with a small business size standard of $9 Million Dollars.

• Product/Service Code (PSC): J071 – Maintenance Repair and Building of Equipment – Furniture.

• Several attachments are provided for bidder reference, including a Wage Determination, Statement of FAR 52.212-2 Compliance, Previous Questions and Responses, Past Performance Questionnaire, Furniture Repair Experience Questionnaire, and the main solicitation document (36C25026Q0338).