FWD Door Window for MH-65E Aircraft

Solicitation / RFP / RFQ

This document outlines the "Terms and Conditions" applicable to orders resulting from the solicitation. It specifies that these terms and conditions supersede all others and that acceptance of an order constitutes acceptance of all terms herein.

• Provisions:

  • 52.212-1 Instructions to Offerors: Requires offerors to hold prices firm for 120 calendar days. Large businesses (NAICS 336413) must submit a Small Business Subcontracting Plan. Quotations must include a completed "Schedule of Supplies/Services" (Attachment 1).
  • 52.212-2 Evaluation: Not applicable due to the sole source nature; award will be based on fair and reasonable pricing.
  • 52.209-5 Certification Regarding Responsibility Matters: Requires certification regarding debarment, suspension, proposed debarment, or ineligibility, and past criminal or civil judgments. Also requires certification regarding delinquent Federal taxes and contract terminations for default.
  • 52.209-7 Information Regarding Responsibility Matters: Requires representation on current active Federal contracts and grants exceeding $10,000,000 and FAPIIS reporting.
  • 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or Felony Conviction: Prohibits contracts with corporations having unpaid assessed Federal tax liability or felony convictions within the preceding 24 months.
  • 52.216-1 Type of Contract: Contemplates an Indefinite Delivery Requirements-Type contract.
  • 52.233-2 Service of Protest: Outlines procedures for filing protests.
  • 52.240-90 Security Prohibitions and Exclusions: Includes definitions and representations regarding covered telecommunications equipment/services, FASCSA orders, and restricted business operations in Sudan and Iran.
  • 52.252-5 Authorized Deviations in Provisions: Notes that deviations are indicated by "(DEVIATION)".
  • 52.252-1 Solicitation Provisions Incorporated by Reference: States that provisions incorporated by reference have full force and effect, and their full text is available upon request or online.

• Clauses Incorporated by Reference: Lists numerous FAR and HSAR clauses that are incorporated by reference, covering areas such as ethics, subcontracting, small business concerns, labor standards, trade acts, and more.

• Type of Contract: Indefinite Delivery Requirements-Type contract.

• Period of Performance: Includes one shortened base period and four one-year option periods.

• Quality Assurance: Applicable to orders for products touching USCG aircraft. Requires immediate notification of non-conformities, a quality control manual, and notification of changes impacting the product. Records must be retained, and requirements flowed down to the supply chain.

• Packaging Instructions: Specifies materials not to be used (e.g., popcorn, Styrofoam) and labeling requirements for individual packages.

• Shipping Instructions: Directs shipments to the USCG Aviation Logistics Center.

• Inspection and Acceptance: Performed at destination by local USCG personnel. Requires a Certificate of Conformance (COC) and full traceability for all items.

• Invoicing Instructions: Invoices to be submitted IAW FAR 52.212-4 to the designated billing office, with electronic submission encouraged.

• Quotation Submission: Requires completion of the "Schedule of Supplies/Services" (Attachment 1).

• Evaluation: Based on fair and reasonable pricing due to the sole source nature.

• Small Business Subcontracting Plan: Required for Large Businesses (NAICS 336413).

• This document contains numerous provisions and clauses that bidders must review carefully. Key areas include responsibility matters, security prohibitions, and specific contract terms related to quality, packaging, shipping, and invoicing.

Form / Attachment / Pricing Sheet

This document is an Excel spreadsheet titled "Attachment 1 - Schedule of Supplies/Services" for solicitation 70Z03826QB0000045. It details the CLINs, quantities, and basic information for supplies required across multiple periods of performance.

• Base Period: Covers Time of Award through 12/31/2026.
• Option Periods: Includes Option Year 1 (01/01/2027 - 12/31/2027), Option Year 2 (01/01/2028 - 12/31/2028), Option Year 3 (01/01/2029 - 12/31/2029), and Option Year 4 (01/01/2030 - 12/31/2030).
• Items Listed: Includes various parts such as HOSE, DEFLECTOR, SEAL COVER, GEARBOX, CROSS BEAM, PIN, PANEL ASSY, FITTING, and SEAL, LIP.
• Details per Item: For each item, the schedule lists FSC, NIIN, Part Number, Nomenclature, Flight Critical status (all 'N'), Unit of Issue (EA), Estimated Quantity, Unit Price (all '0.0'), Estimated Total, Minimum Order Qty, Multi-Buy Qty, Shelf Life, Manufacturer Code, Delivery ARO, and Inspection/Acceptance requirements (COC/COA).

This schedule provides a detailed breakdown of the specific parts and estimated quantities the government intends to procure over the life of the contract, including base and option periods. Bidders should review this list to understand the scope of supplies required and to inform their pricing and capability assessments. Note that all estimated unit prices are listed as 0.0, indicating that pricing will need to be determined by the bidder.

Justification and Approval for Other Than Full and Open Competition

This document justifies the United States Coast Guard's (USCG) intent to procure spare parts for the MH-65E aircraft on a sole source basis. The parts are manufactured by Airbus Helicopters, France (AHF), the Original Equipment Manufacturer (OEM), and their only authorized distributor in North America is Airbus Helicopters, Inc. (AHI).

• Procurement of various spare parts for the USCG MH-65E aircraft.

• Parts are essential for routine maintenance and unscheduled repairs, including items ranging from seals to tail rotor gearboxes.

• The USCG requires parts that meet OEM specifications and have airworthiness approval.

• Contract Type: Firm Fixed-Price Indefinite Delivery Requirements.

• Period of Performance: Seven (7) month Base Period and four (4) one-year Option Periods.

• Funding: Operations and support funds from Fiscal Year 2026 through 2030.

• Estimated Total Value: Not explicitly stated but broken down by period in a table with redacted values.

• This document is a justification for sole source procurement, not a solicitation for proposals.

• Market research was conducted, and no other sources expressed interest.

• This procurement is not subject to Buy American Act exceptions.

• The justification is based on the OEM's proprietary rights to technical data and the lack of approved alternate sources (e.g., FAA PMA) that meet USCG requirements.

• The USCG self-certifies its aircraft in accordance with FAA standards.

• Airbus Helicopters (AH) and Airbus Helicopters, Inc. (AHI) will not release drawings or data rights for reverse engineering.

• The USCG will continue to attend trade shows and host industry days to foster competition in the future.