FY 26 Child and Youth Summer Camp

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide a fully staffed, outdoor/nature-oriented summer adventure camp for children and youth of the Massachusetts National Guard Child and Youth Program (MANGCYP).

• Provide all personnel, equipment, tools, materials, supervision, and quality control.

• Offer a 7-day, 6-night camp experience for ages 9-15.

• Gather military children and youth to foster connections and develop peer groups.

• Provide sleeping rooms, breakfast, lunch, dinner, and social-recreational activities.

• Camp must be ACA Accredited.

• Camp counselors must possess valid certifications in first aid and CPR.

• Provide 24-hour camper supervision by trained, background-checked staff (18+ years).

• Provide at least one medical staff member (24 hours) trained in child/adult CPR and first aid.

• Ensure clean and maintained, gender-separated cabins and shower/toilet facilities.

• Provide a designated storage/office area for MANG.

• Operate an inspected kitchen with current food safety certification (ServSafe or equivalent).

• Provide three nutritious meals and two healthy snacks daily.

• Ensure access to potable water.

• Accommodate specific food allergies as provided by the government.

• Offer activities including marine biology, swimming, sailing, kayaking, canoeing, or other aquatic activities.

• Provide at least one specialized enrichment program (e.g., digital photography, creative writing).

• Offer at least one music-focused programming activity.

• Provide at least one high adventure activity (e.g., ropes course, rock wall).

• Facilitate at least 3 traditional camping experiences (arts/crafts, campfires, cookouts, field games, nature walks).

• Provide a large open field for potential military displays.

• Offer a large indoor facility for activities during inclement weather or nighttime.

• Coordinate with LCYPC/SFPD/MPOC/CYP-MFLC regarding camper well-being and concerns.

• Conduct daily after-action meetings.

• Maintain camp liability insurance and assume all safety liability.

• Provide registration documents to LCYPC/SFPD/MPOC by June 1, 2026.

• Coordinate final schedule 15 days prior to camp start.

• Maintain confidentiality regarding camper attendance.

• 1 Camp Director, 1 full-time certified cook.

• 1 Counselor per 8 military youth campers.

• Clean and well-maintained, gender-separated cabins with a ratio of at least 1 counselor per 8 campers.

• 24-hour camper supervision by trained, background-checked staff (18+ years).

• 1 medical staff member available 24 hours, certified in CPR and first aid.

• Clean and maintained, gender-separated shower and toilet facilities.

• Kitchen with current food safety certification.

• Three nutritious meals and two healthy snacks daily.

• Potable water available at all times.

• Specific activities and enrichment programs as outlined.

• Youth room accommodating up to 20 youth (9-15 years) with 20 sq. ft. per child.

• Contract Reporting: Report ALL contractor labor hours via a secure data collection site (https://sam.gov).

• Period of Performance (PoP): Sunday, August 16, 2026, to Saturday, August 22, 2026.

• Location: Within 45 miles of Berkshire County, Massachusetts (physically located in MA).

• Camp must be ACA Accredited.

• Counselors must possess valid First Aid and CPR certifications.

• Contractor employees must be trained, licensed, certified, and qualified.

• Zero-tolerance policy regarding trafficking in persons.

• Organizational Conflicts of Interest (OCI) must be managed and reported.

• Contractor must provide a Contract Manager (CM).

• Contractor must not perform services on recognized US holidays (list provided).

• Government will evaluate performance per the Quality Assurance Surveillance Plan (QASP).

• Contractor is responsible for all direct and indirect costs associated with the camp.

• Federal government will pay for utilized camper slots.

Other / Unclassified

This document is a U.S. Department of Labor Wage Determination (2015-4077, Revision 34) issued under the Service Contract Act. It specifies the minimum wage rates and fringe benefits required for various occupations performing work in specific towns within Berkshire County, Massachusetts.

This wage determination is crucial for potential bidders on government contracts in the specified geographic area. It outlines the legally mandated minimum compensation (wages and benefits) that must be paid to employees performing services under such contracts. Bidders must use this information to accurately calculate their labor costs when preparing proposals, ensuring compliance with federal labor laws.

Solicitation / RFP / RFQ

This solicitation (W912SV26QA014) is a Request for Quote (RFQ) for services to conduct a Family Programs Summer Camp for the Massachusetts Army National Guard (MAARNG). The acquisition is 100% set-aside for Small Business concerns under NAICS code 721214.

• The core service is the "CYS Overnight Camp IAW Performance Work Statement."

• The period of performance is from August 16, 2026, to August 22, 2026.

• Inspection and acceptance will occur at the destination upon service completion.

• Contract Type: Firm-Fixed-Price.

• Estimated Value: Not explicitly stated, but the NAICS size standard is $9,000,000.00.

• Submission Deadline: June 15, 2026, at 05:00 PM local time (Block 8 of SF 1449).

• Submission Method: Quotes must be submitted via email to Melissa Melcher and Lars Bernard (email addresses to be found in the Point of Contact section of the solicitation).

• Questions Deadline: No later than five (5) business days prior to the closing date, submitted via email to both contacts.

• Quote Content: Must include a completed SF 1449 (Blocks 17a, 30a, 30b, 30c), unit and total pricing for CLIN 0001, a Technical Acceptability Narrative confirming specifications are met, and acknowledgement of "APPROVAL CONDITIONS." Administrative information including company name, address, UEI, and a statement confirming Small Business status under NAICS 721214 is also required.

• Evaluation: Award will be made to the responsible Offeror whose quote conforms to the solicitation and is most advantageous to the Government, considering price and past performance. The lowest total price for all CLINs will be a key factor.

• This acquisition is a 100% set-aside for Small Business concerns.

• NAICS Code: 721214.

• The document includes numerous FAR and DFARS clauses incorporated by reference, covering various aspects of contract performance, payment, and compliance.