FY25 NOAA Ship Reuben Lasker Hydraulic Oil and Gea

Solicitation / RFP / RFQ

This is a Combined Synopsis/Solicitation (RFQ) for commercial items, issued by the National Oceanic Atmospheric Administration (NOAA), Office of Marine & Aviation Operations (OMAO). The acquisition is for the procurement and delivery of specific hydraulic oils and related lubrication oils for the NOAA Ship Reuben Lasker. This is a total small business set-aside.

• Procurement and pumping of the following oils:

  • 500 gallons of ISO HEES hydraulic oil
  • 20 gallons of ISO HV hydraulic oil
  • 15 gallons of ISO 12925-1 high-pressure gear lubrication oil
  • 10 gallons of ISO 6743 /3 /1A compressor oil
  • 10 gallons of ISO 46 hydraulic oil
  • 20 gallons of ISO 12925-1 CKD high-pressure gear lubrication oil.

• The oils must be compatible with existing HPUs and gearcases.

• Delivery of hydraulic oils to the NOAA Ship Reuben Lasker.

• Brand name requirement for specific types of oils.

• Contract Type: Firm Fixed Price.

• Delivery Date: 03/24/2026.

• Period of Performance: Start date is an estimate, subject to new funding approval. The base year may be shortened or an updated quote requested if there are delays.

• Proposal Submission Deadline: 03/16/2026 at 1600 PDT.

• Submission Method: Electronically via email to isaac.bright@noaa.gov. Include the Requisition number in the subject line.

• Questions Deadline: 03/13/2026 at 1200 PST. Submit questions in writing via email to isaac.bright@noaa.gov.

• Evaluation Criteria: Quotes will be evaluated based on price and other factors, including capability (Authorized Distributor, OEM, details), availability (parts, service completion), and price (base price and optional price). The award will be a firm fixed price contract based on best value.

• Total small business set-aside.

• Offerors must have an active registration in the System for Award Management (SAM.gov).

• Offerors must provide their UEI/CAGE CODE with their quote.

• Telephone inquiries will not be honored.

• Offerors are encouraged to register with SAM.gov vendor notification services.

• A copy of the SAM.gov registration must be included with the quote package.

• The solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular 2025-06.

• Attached documents include: Statement of Need and Brand Name Justification.

Other / Unclassified

This document is a "Single Source Determination Using Simplified Acquisition Procedures (SAP)" for an action not exceeding the Simplified Acquisition Threshold, citing FAR 13.106-1(b)(1). It details the agency and contracting activity (Department of Commerce, NOAA Office of Marine and Aviation Operations, Marine Operations Acquisitions Branch) and the required supplies: delivery of specific brands and types of hydraulic oils to the NOAA Ship Reuben Lasker. The document identifies the single source as the specified brand names due to the need for compatibility with existing systems and current oil stocks to avoid performance degradation. It also notes that while other oils might meet OEM requirements, the effect of mixing them is unknown.

This document is relevant to potential bidders as it explains the rationale for a single-source acquisition. It specifies the exact brands and types of hydraulic oils required, indicating that compatibility with existing systems and current oil stocks is a critical factor. This information helps vendors understand the specific product requirements and the justification for potentially limiting competition.

Statement of Need

To acquire and pump various types of hydraulic and lubrication oils to replenish the NOAA Ship Reuben Lasker's High-Pressure Units (HPUs) and ship's service air compressor before underway operations.

Acquisition and delivery of the following oils:

• 500 gallons of ISO HEES hydraulic oil
• 20 gallons of ISO HV hydraulic oil
• 15 gallons of ISO 12925-1 high-pressure gear lubrication oil
• 10 gallons of ISO 6743 /3 /1A compressor oil
• 10 gallons of ISO 46 hydraulic oil
• 20 gallons of ISO 12925-1 CKD high-pressure gear lubrication oil.

The document outlines the specific oil types recommended by manufacturers for various ship systems, including:

• Anchor windlass (HPU and gear sump)

• Anchor bow thruster and steering pumps

• Air compressor

• Watertight doors

• Oceanographic winches It notes the current oils in use and emphasizes that mixing oils is not recommended and could lead to system damage.

• Delivery Date: March 24, 2026

• Location: NOAA Ship Reuben Lasker, 10th Ave. Marine Terminal, San Diego, CA

• Delivery personnel must have TWIC cards to access the terminal.

• ISO HEES oil delivery requires pumping to the ship's H/O storage tank via a 2" camlock fitting.

• Vendor must be certified to pump over water.

• Booming is not required.

• ISO HEES oil should be delivered in 55-gallon drums.

• All other oils should be delivered by bucket.