FY26 201st EN BN Yellow Ribbon Program Event

Solicitation / RFP / RFQ

This solicitation (W912KZ26RA003) is for lodging and light refreshments for the FY26 Yellow Ribbon Reintegration Program (YRRP) Event, supporting the 201st EN BN. The event is scheduled for May 28-29, 2026, at the Boyd Convention & Arts Center in Catlettsburg, KY.

• Lodging: Accommodation for approximately 170 people, with a 15% variance, for the night of May 28, 2026. Check-in is May 28, 2026. Lodging must be within a 50-mile radius of Catlettsburg, KY, and within the state of Kentucky. A mix of room types is required (e.g., 85 rooms with two double/queen beds and 35 king beds).

• Refreshments: All-day refreshment services on May 29, 2026, for approximately 400 attendees and 25 children. This includes primary refreshments for attendees (varied snacks and beverages) and a separate station for children with specific snack options. Two beverage stations are required, with coffee available until 1200 and water for the entire event (0700-1500).

• Staffing: One on-site attendant for refreshment services.

• Contract Type: Firm Fixed Price.

• Period of Performance: May 28-29, 2026.

• Estimated Value: Not explicitly stated, but NAICS code 721110 with a size standard of $40,000,000.00 is provided.

• Offer Due Date: May 4, 2026, at 08:00 AM local time.

• Evaluation: Offers will be evaluated based on Price, Conformance to Statement of Work, and Past Performance. The award will be made to the responsible Offeror whose offer is most advantageous to the Government.

• Award Basis: Lowest Price Technically Acceptable (LPTA) is implied, with evaluation for fair and reasonable pricing. The government intends to award without discussions.

• Set-Aside: This requirement is 100% set-aside for Small Business.

• Small Business Set-Aside: This requirement is 100% set-aside for small businesses.

• Funds are not presently available but are anticipated due to a High Priority, Congressionally Mandated requirement.

• Offerors must be registered in the System for Award Management (SAM).

• The solicitation includes numerous FAR and DFARS clauses, including those related to small business, labor standards, and payment procedures (e.g., WAWF).

• A detailed list of wage determinations for various occupations is provided.

Statement of Work (SOW) / Performance Work Statement (PWS)

To provide all-day refreshment services and secure lodging for a Kentucky National Guard (KYNG) Yellow Ribbon Program Pre-Deployment Event for the 201st EN BN.

• Provide and manage all-day refreshment services for approximately 400 attendees at the Boyd Convention & Arts Center.

• Ensure continuous supply of refreshments throughout the service period (0700-1500).

• Offer a varied selection of snacks (pastries, bagels, chips, fruit).

• Operate two minimum beverage stations: Coffee available from 0700-1200, Water available from 0700-1500.

• Provide a separate, dedicated refreshment section for 25 children, including specific snack options.

• One attendant required on-site to set up, stock, and manage refreshment stations.

• Source and secure lodging for approximately 170 people.

• Check-in date: 28 May 2026.

• Estimated room quantity: 120 rooms with a 15% variance.

• Location preference: Hotel near the event venue. If unavailable, within a 50-mile radius of Catlettsburg, KY, and within the state of Kentucky.

• Room configuration: Propose a mix of room types (e.g., 85 double/queen rooms and 35 king rooms).

• Refreshments must be continuously available and not run out.

• Specific beverage station operating hours and availability.

• Event Date: 29 May 2026

• Event Time: 0700 – 1600

• Location: Boyd Convention & Arts Center, 15605 State Route 180, Catlettsburg, KY 41129

• Lodging Check-in Date: 28 May 2026

• Quotes must explicitly include:

  • Final date to cancel the room block without charge and any fees for late cancellation.
  • Cut-off date for the Government to provide notice to adjust the room block by up to 10%.

• A tentative rooming list will be provided to the selected vendor prior to the event.

Other / Unclassified

This document is a memorandum from the National Guard Bureau, United States Property and Fiscal Officer for Kentucky, to the USPFO Purchase and Contracting Office. It grants authority to proceed with the contracting process up to the point of award for a "FY26 Pre-MOB Yellow Ribbon – 201ST EN BN" purchase. The estimated dollar value for this "Instant Action" is $23,000.00.

This memorandum serves as an authorization to initiate the contracting process for a specific requirement. It provides the title of the purchase, the estimated dollar value, and the line of accounting. Crucially, it cites an exception under AFARS 5101.602-2(a)(ii) for a "High Priority requirement" that is unlikely to be cancelled, allowing the process to begin before full funding is available. It also states that the requirement is included in the financial plan for fiscal year 2023, but clarifies that this statement is not a commitment of funds. Bidders should note the estimated value and the high priority nature of the requirement.

Other / Unclassified

This document is a Wage Determination (WD 2015-4367, Revision 32) issued by the U.S. Department of Labor, Employment Standards Administration, Wage and Hour Division. It establishes minimum wage rates and benefits for various occupations in Kentucky (Boyd, Greenup counties) and West Virginia (Cabell, Wayne, Putnam counties).

This document is crucial for potential bidders as it outlines the minimum wage and fringe benefit requirements for service contract employees working in the specified geographic areas. Contractors must ensure their proposed labor costs align with these determined rates to comply with the Service Contract Act. It details specific hourly rates for a wide range of occupations, from administrative support and clerical roles to health, technical, and transportation occupations. Additionally, it provides information on paid sick leave (EO 13706), vacation, and holiday pay, as well as hazardous pay differentials and uniform allowances. The document also outlines the process for requesting additional classifications and wage rates if a required occupation is not listed.