FY26 3RD QTR CERTIFIED AWARDS

Other / Unclassified

This document is a "Memorandum For Procurement File" detailing the Award Decision/Determination of Responsibility for the Fiscal Year 26, Quarter 3 Subsistence Requirement. It confirms that the acquisition was set-aside for small business concerns under NAICS code 311999, with a small business size standard of 700 employees. All vendors were verified as small businesses. The document outlines the evaluation factors, which include Price and Past Performance. Past performance was evaluated on a Go/No-Go basis, considering timeliness of deliveries and order accuracy/completeness. All vendors received a "Go" rating for past performance and were deemed responsible. The best value determination is based on price per line item, and multiple awards are anticipated.

This memo provides critical information for potential bidders regarding the evaluation criteria and award process. It confirms the small business set-aside status and the specific NAICS code. Bidders can understand that price is the primary factor for best value determination after meeting the "Go/No-Go" criteria for past performance, which includes timely deliveries and order accuracy. The document also lists the lowest price per line item from various vendors, offering insight into the competitive landscape and pricing for specific subsistence items.

Solicitation / RFP / RFQ

This document outlines the menu specifications for various meat products for Q2 FY2026. It details the requirements for beef, chicken, fish, and pork items to be procured.

• Beef Products: Ground beef (80% lean), ground beef patties (80% lean, 6.0 oz), beef roasts (IMPS 168, 169, 170, 171B, 180), and frankfurters (fully cooked, 6-inch, 4:1, skinless or with non-meat binders).

• Chicken Products: Leg quarters (raw, whole, 12-20 oz), chicken filets (4-7 oz, white meat, IQF, ovenable), and boneless, skinless chicken breast meat (raw, white meat, tender or breast meat).

• Fish Products: Breaded fish fillets (cod or other, 4-7 oz, oven-ready).

• Pork Products: Italian sausage (sweet, links, 3.8-5 oz range, frozen), and pork roast (shoulder, Boston butt, boneless, raw, 4-10 lb range).

• Turkey Products: Boneless, skinless turkey breast (fully cooked, frozen, US Grade A, 5-15 lb range).

• General Requirements: All products must comply with Federal, State, and local regulations, including FD&C Act and allergen labeling. Frozen items require delivery appointments. Product dating must be 6 months or younger upon delivery, with dates clearly on the label. No fried items are to be bid; only ovenable products.

• The document lists estimated quantities and unit costs for each item, with a total estimated value of $235,243.50.

• Bidders must quote actual IMPS and average roast weight where applicable.

• Note any necessary freight costs in the bid.

• Round bidded quantities to the closest case count.

• Not specified in this document.

• Delivery dates for specific items are mentioned (e.g., 1/2 order before 1/7/26, remainder before 2/21/26 for chicken leg quarters).

• FCI Elkton local guidelines for deliveries must be reviewed prior to bid submission.