FY26 3RD QTR CERTIFIED HALAL FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a cover letter accompanying a solicitation package for the acquisition of Certified Halal Food Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It contains all necessary information for submitting a quote.

• Acquisition of Certified Halal Food Products.

• Delivery period: April 20, 2026, through May 1, 2026.

• The solicitation includes FAR 52.212-4 Contract terms and Conditions- Commercial Items.

• Anticipated award date: March 13, 2026.

• Offers are due no later than March 6, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes must be received by the specified deadline.

• All communications prior to award must be directed to the Contract Specialist in writing via email.

• All contractors doing business with the Federal government after September 30, 2004, must be registered in the CCR database at https://sam.gov.

• Prospective contractors must also complete electronic annual representations and certifications at https://sam.gov.

• Failure to complete registration procedures may result in elimination from consideration for award.

• Quoters shall include their Unique Entity Identification (UEID) number in accordance with FAR 52.212-1(j).

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel, as this may result in non-consideration of the quote.

Solicitation / RFP / RFQ

This document is a solicitation (RFQ) for the procurement of Halal food items for the Federal Bureau of Prisons (FCC Butner). The solicitation details specific food items, quantities, and delivery requirements.

The solicitation specifies the following Halal food items, with required manufacturers (La Briute or Midamar) and delivery dates:

• Item 0001: Halal Chicken Cacciatore Meal (240 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0002: Halal Chicken Chow Mein Meal (480 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0003: Halal Chicken Wing Meal (480 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0004: Halal Fish Fillet Meal (360 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0005: Halal Meatballs Meal (480 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0006: Halal Meatloaf Meal (480 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0007: Halal Spaghetti & Meatballs Meal (480 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0008: Halal Spanish Omelet Meal (240 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0009: Halal Turkey Cutlet Meal (240 EA), delivery 04/20/2026 - 05/01/2026.
• Item 0010: Halal Bologna Individual Package (400 EA), delivery 04/20/2026 - 05/01/2026.

Each meal has specific ingredient and preparation requirements detailed within the document.

• Solicitation Number: 15B10626Q00000011

• Offer Due Date: 03/06/2026 at 08:00 ET

• Contract Type: Firm Fixed Price

• Period of Performance: Delivery dates range from 04/20/2026 to 05/01/2026.

• Offers are due by the date specified above.

• Evaluation Method: Price and Past Performance.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100.00%.

• NAICS Code: 311999 (All Other Miscellaneous Food Manufacturing) with a size standard of 700 employees.

• The solicitation includes numerous FAR clauses and deviations, including those related to contract terms, conditions, and commercial items (FAR 52.212-4), Buy American, and contractor privacy requirements.

• The delivery location is Federal Bureau of Prisons, FCC Butner, Old NC Hwy 75, Butner, NC 27509.

• The document references attachments, including "FY26 Q3 Certified Specs.pdf" and "Scan_1430 (1).pdf".

Justification for Other Than Full and Open Competition

This document justifies limiting competition for the procurement of Halal entrees for the Federal Correctional Complex, Butner, North Carolina. The Federal Bureau of Prisons (BOP) is legally obligated to provide religious meals to its inmate population.

• Procurement of Halal entrees for religious diets.

• The BOP currently recognizes and approves only two manufacturers for Halal meals: La Briute and Midamar.

• The estimated value of these items is not specified in the document.

• The contract will be solicited on Sam.gov.

• Fair and reasonable pricing will be determined based on quotes received and prior offers.

• The requirement will be posted on Sam.gov.

• No specific evaluation criteria are detailed in this justification.

• This justification is for other than full and open competition due to the limited number of approved manufacturers.

• The statutory authority cited is 10 U.S.C. 3204(a)(2) as implemented by FAR Subpart 6.103-1, allowing for contracting with only one responsible source when no other supplies or services will satisfy agency requirements.

• The BOP cannot accept all suppliers of Halal meals due to legal action.

• Efforts will be made to ensure offers are solicited from as many potential sources as possible, including publicizing the notice on Sam.gov.

• There are no current plans to remove barriers to competition unless more Halal manufacturers are approved by BOP.

Other / Unclassified

This document outlines the delivery schedule and specific requirements for awarded items. It details the timeframe for complete delivery, acceptable delivery days and hours, and contact information for the Food Service warehouse.

Potential bidders should note the following key requirements:

• Delivery Window: Deliveries are to be completed between April 20, 2026, and May 1, 2026. No deliveries will be accepted after May 1, 2026.
• Delivery Hours: Deliveries are accepted Monday through Friday, between 7:00 am and 2:00 pm.
• Palletization: All deliveries must be palletized unless prior arrangements are made with warehouse staff.
• Temperature Requirements:
  • Non-frozen, perishable foods must be delivered between 34°F and 40°F.
  • Frozen foods must be delivered at 0°F or below.
• Marking: All Certified Religious Diet Items must be marked accordingly.
• Compliance: All items must strictly comply with the BOP National Menu Specifications. Contractors are responsible for obtaining and understanding these specifications prior to quoting.
• Inspection & Testing: Items will be closely inspected and may require thawing and cooking for compliance checks. Receipt of delivery may be conditional for up to three days for examination and testing.
• Non-compliance: Items failing to meet specifications will be refused. Conditionally received items found unacceptable must be picked up by the vendor within two weeks of notification, or they will be disposed of at the vendor's expense.
• Consequences of Failure: Failure to meet delivery schedules or contract specifications may negatively impact past performance evaluations and could affect future award decisions or responsibility determinations.