FY26 3RD QTR MEAT

Solicitation / RFP / RFQ

This document is a solicitation (RFQP02162600010) for "3rd Quarter Meat Requirements (FY 2026)" for the Federal Bureau of Prisons, FCI Elkton. The solicitation is for commercial products and services.

• Procurement of meat products for the 3rd quarter of Fiscal Year 2026.

• Deliveries are expected between April 6, 2026, and May 29, 2026.

• Specific product descriptions and any alternative arrangements are detailed in the attached "Q3 MEAT MENU SPECS.pdf" and "MEAT SYNOPSIS 3RD QTR FY26.docx".

• Note: Frozen items will not be accepted if "use by" dates have passed or expired. Evidence of previous temperature abuse will also result in rejection.

• Appointments with the Food Service Warehouse staff are required for deliveries of frozen food.

• Contract Type: Firm Fixed Price.

• Period of Performance: 04/01/2026 - 06/30/2026 (implied by "3rd Quarter Meat Requirements (FY 2026)").

• Delivery Period: 04/06/2026 - 05/29/2026.

• Offer Due Date: February 20, 2026, 10:00 ET.

• Solicitation Number: RFQP02162600010.

• Instructions for offer submission are detailed in Section 4 (Solicitation Provisions), including requirements for technical descriptions, pricing, representations, and certifications.

• Evaluation factors are to be determined by the Contracting Officer but will include technical capability, price, and past performance.

• The acquisition is set aside for Women-Owned Small Business (WOSB) at 100.00%.

• NAICS Code: 311999 (All Other Food Manufacturing).

• Size Standard: 500 Employees.

• The solicitation incorporates by reference FAR 52.212-1, 52.212-4, and 52.212-5.

• Numerous other FAR clauses and provisions are included, covering topics such as security, data rights, and small business subcontracting.

• The document includes a Table of Contents listing various sections and clauses.

Forms / Attachments / Pricing Sheets

This document outlines the menu specifications for Quarter 3 of Fiscal Year 2026, detailing various meat products to be procured. It serves as a specification sheet for potential bidders to understand the exact requirements for each item.

• Product Dating: Items must be received within 6 months of production date, with a sell-by or best-by/freeze-by date, and usable within 12 months of receipt, unless otherwise specified.
• Delivery: Awarded items must be delivered between April 6, 2026, and May 29, 2026, unless otherwise agreed upon. Appointments are required for frozen item deliveries.
• Quantities: All requested quantities are approximate; bidders should round to the closest deliverable case count.
• Item Specifications: Detailed specifications are provided for various meat categories including Beef, Chicken, Fish, Pork, and Turkey. Each line item (M1-M12) specifies the type of meat, preparation (e.g., ground, roast, fillet), form (e.g., frozen, raw), weight ranges, fat content, and specific USDA standards or IMPS (Institutional Meat Purchase Specifications) where applicable.
• Compliance: All items must comply with Federal, State, and local regulations, including FD&C Act and Fair Packaging and Labeling Act. Allergen labeling requirements must be met. No specification substitutions are accepted.
• Packaging: Packaging materials must comply with FSIS regulations, be clean, new, and not impart odors or flavors. Polyethylene-film bags must have a minimum thickness of 2 mil.

This document is crucial for bidders as it defines the precise product requirements, quality standards, packaging, delivery timelines, and compliance mandates for the meat items being solicited. Bidders must carefully review these specifications to ensure their offerings meet all criteria to be considered for award. The document also highlights specific instructions regarding dating, delivery appointments, and quantity rounding, which are essential for accurate bidding and successful contract fulfillment.