FY26 3RD QTR MEAT FOR FCC BUTNER

Solicitation / RFP / RFQ

This document is a cover letter accompanying a solicitation package for the acquisition of Meat Products for the Federal Correctional Complex Butner, located in Butner, North Carolina. It provides essential information for submitting a quote.

• The solicitation is for Meat Products.

• It includes the clause FAR 52.212-4, Contract Terms and Conditions - Commercial Items.

• All contractors must be registered in the CCR database at https://sam.gov.

• Prospective contractors must also complete electronic annual representations and certifications at https://sam.gov.

• Failure to complete registration procedures may result in elimination from consideration for award.

• Quoters must include their Unique Entity Identification (UEID) number.

• The anticipated date of award is March 13, 2026.

• Delivery is expected to begin April 20, 2026, and conclude by May 1, 2026.

• Offers are due no later than March 6, 2026, 8:00 a.m. Eastern Standard Time (EST).

• Email offers will be accepted by Andrew Merrill, Contract Specialist, at Amerrill@bop.gov.

• Quotes received after the deadline will be handled in accordance with FAR 52.212-1(f).

• Not explicitly stated, but registration in SAM.gov and completion of representations and certifications are mandatory.

• Prospective quoters are cautioned against discussing quote preparation or technical questions with Government technical personnel. All communications prior to award should be directed in writing to the Contract Specialist at Amerrill@bop.gov.

Other / Unclassified

This document outlines the delivery schedule and specific requirements for awarded items, likely related to food service contracts. It details the timeframe for deliveries, acceptable delivery hours, and contact information for the Food Service warehouse.

Potential bidders should note the following key points:

• Delivery Window: Deliveries are scheduled between April 20, 2026, and May 1, 2026. No deliveries will be accepted after May 1, 2026.
• Delivery Hours: Deliveries are accepted Monday through Friday, between 7:00 am and 2:00 pm.
• Consequences of Non-Compliance: Failure to meet delivery schedules or contract specifications can negatively impact past performance evaluations and may affect future award decisions or a vendor's responsibility status.
• Delivery Requirements:
  • All deliveries must be palletized unless prior arrangements are made.
  • Non-frozen, perishable foods must be delivered between 34°F and 40°F.
  • Frozen foods must be delivered at 0°F or below; any sign of prior thawing will result in refusal.
  • Certified Religious Diet Items must be marked accordingly.
  • All items must comply with the BOP National Menu Specifications. Contractors are responsible for obtaining these specifications prior to quoting.
• Inspection and Acceptance: Items will be closely inspected. Receipt of delivery may be conditional for up to three days for examination and testing. Items failing to meet specifications will be refused and must be picked up by the vendor within two weeks of notification of noncompliance, or they will be disposed of at the vendor's expense.

Solicitation / RFP / RFQ

This solicitation is for the procurement of various meat and poultry products for the Federal Bureau of Prisons (FCC Butner). The acquisition is set aside 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

The solicitation details specific requirements for the following items:

• Beef Patty, 6 oz
• Beef, Ground, 80/20, pounds
• Beef, Roast Beef, Raw, pound
• Chicken Patty, by the pound
• Chicken Boneless/Skinless, by the pound
• Chicken, Breast Boneless, pound
• Fish Patty, Breaded, by the pound
• Fish, Fillet, Raw, 4-7 oz
• Italian Sausage, Pork, by the pound
• Pork Roast, by the pound
• Turkey Roast Raw, by the pound
• Beef Hot Dogs, 8-1, pounds

Detailed specifications are provided for each item, including fat content, preparation methods, packaging, and labeling requirements. Specific IMPS (Institutional Meat Purchase Specifications) numbers are referenced for some items.

• Contract Type: Firm Fixed Price

• Period of Performance: Delivery is scheduled for the 3rd Quarter of FY26, specifically from April 20, 2026, to May 1, 2026.

• Evaluation Method: Price and Past Performance.

• Offer Due Date: March 06, 2026, at 08:00 ET.

• Submission Instructions: Offerors must complete blocks 12, 17, 23, 24, and 30 of the Standard Form 1449. The solicitation incorporates FAR clauses 52.212-1, 52.212-3, and 52.212-5 by reference, with deviations noted.

• Set Aside: 100.00% for Women-Owned Small Business (WOSB) / Economically Disadvantaged Women-Owned Small Business (EDWOSB).

• NAICS Code: 311612 (Meat and Poultry Product Processing)

• Size Standard: 1000 Employees

• Delivery is FOB Destination.

• Delivery Schedule: Specific delivery dates and times are outlined, with strict adherence required. Deliveries outside the specified timeframe will not be accepted.

• The document includes numerous FAR and supplemental clauses related to contract terms, conditions, privacy, and other requirements.